Greg et al.,

Answers inserted in your questions below but it is important to note the the role of Observers was meant to be just that:

On Sat, Aug 13, 2016 at 10:50 PM, Greg Shatan <gregshatanipc@gmail.com> wrote:

Co-Chairs and Staff,

We need some clarification of the Observer role in the Subgroups.

Conceptually, are the Observers essentially "spectators" or do they have the ability to participate in some fashion?

Specifically:

1. Will Observers get call invitations?

No - in part this is because there is no way to distinguish between Observers and Participants on teleconferences or in Adobe - as such if Observers were to participate in these there would be no point in having the differentiation between Observers and Active Participants. It is however important to note that there is no restrictions on who can be an Active Participant or an Observer and that people can join either or switch between them at any time. I will copy below the published definitions of these here to remind people of the difference between these two:

As an active participant who wishes to engage in the day-to-day discussions of the particular topic. Each active participant is expected to spend at least 3-5 hours per week on sub-group work and will have posting rights to the mailing list.
As an observer who wishes to follow the topic discussion but not actively participate at the sub-group level. Observers are not expected to spend time on sub-group work and will not have posting rights to the mailing list.

2. Can Observers join Adobe Connect and/or phone bridge for the call?

That is up to the rapporteurs for that group as staff will not police this - but again since calls are being recorded, transcribed and notes taken it was felt observers would not be deprived of any information.

3. If yes, can Observers speak and/or write in the chat, or are they required to be silent/non-participating?

As noted above there is no automated way of , and staff will not police, enforcing any limitation on Observers in Adobe, as such there is nothing which would prevent them from fully participating.

4. Do Observers receive the mailing list posts along with everyone else?

Yes.

5. Will Observers have posting rights to the email list?

No.

Hope this helps.

Cheers

Clarification of these specific issues as soon as possible will be most helpful to the functioning of the Subgroups.

Thank you.

Greg

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