Hello all,

The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #11 | 31 January 2017 will be available here:

A copy of the notes may be found below.

Kind Regards,

Yvette Guigneaux

Multi-Stakeholder & Strategic Initiative Asst.

ICANN – Internet Corporation for Assigned Names and Numbers

Email: yvette.guigneaux@icann.org

Cell: +1-310-460-8432

Skype: yvette.guigneaux.icann

www.icann.org[icann.org]

NOTES (including relevant parts of the chat):

Roll Call

Review of Actions items

· We'll share the document about Global Account again through the mailing list, and are asking the subgroup to provide input,

· Action (Nathalie) send a reminder to Chris Gift to send documentation to the subgroup about Global enrollment

· Action (Sebastien): send an email to the mailing list to summarize the discussion about role of ombuds office in collecting diversity data for those who missed the
last call, and get a conversation going on the mailing list

Review of Draft questionnaire - Diversity Questionnaire

- Finalization & sending to CCWG Plenary

- Reaching SO/AC

· Renata asking that question that was deleted be re-included

· Julie: questions 1 and 2 have been put back in

· Renata: I see that they were re-ordered, but are there, so this is good

· Rafik: there are comments from Corinne, let's see if we can incorporate those comments and finalize the questionnaire

· Julie: I agree with Corinne about question 4

· Renata: I think it is clear enough as it is written now Suggest to keep the question as it is.

· FIONA ASONGA 2: Yes we keep the question

· Amal Al-saqqaf: maybe we should remove it

· Sebatien: we don't need to be too specific. Suggest adding the following after the question: "How is it done?"

· Renata Aquino Ribeiro: I do not oppose a follow up question

· FIONA ASONGA 2: I agree with Sabastien's amendment

· Julie: that's fine, seems like a majority agrees with this suggestion

· Action (drafting team): amend the question 4 with the amendment discussed today, and give until Friday for the group to confirm we have reached consensus.

Strawman document: moving to initial report drafting

· Fiona: we are reformatting the strawman according to the template provided for the report. Asking the group to provide comments about the document.

· Renata: what is the deadline for this, and do we have a drafting team?

· Fiona: in terms of timing, the WS2 timeline is that we should start reviewing a 1st draft starting in February, so we are right on time if I manage to
circulate a document today. There are several elements from recommendation #12 that still need to be discussed. All comments from previous
discussions have been included in the report.

· Renata: we should discuss more the suggestion to use the office of ombudsman, and should use the month of February to discuss also the
other components that we haven't yet discussed.

· Rafik: to clarify, we haven't had a detailed discussion about the office of diversity. We need to have this discussion, which is why we have an
action item about that.

· Renata Aquino Ribeiro: I'd be quite clear we need to address the need for a diversity office in ICANN. And how it can work w/ current structures like
ombudsman office and this group.

· Dalila Rahmouni: Yes we need to see all the options for the office

· Renata: we should think about the visa problem, the problem of accessibility, remote participation, and broad inclusion.

AOB

· Rafik: We are scheduling the next calls for February, invitations will come out soon.