Subject: Re: [CCWG-ACCT] Status of summary document
From: Phil Corwin <[email-masked]>
To: Mathieu Weill <[email-masked]>, "[email-masked]" <[email-masked]>
Date: Thu, 12 Nov 2015 15:32:06 +0000
List-Id: Mailing List for the ICANN Accountability & Governance Cross Community Group <accountability-cross-community.icann.org>

On one hand I am relieved to see this as I was planning to post an email today urging the Co-Chairs to either postpone issuance of the Executive Summary until there was actually a completed final Proposal to summarize, or to relabel it so that it would be clear that it was not a document reflecting final resolutions of key issues on which formal comments could be based. You have taken the second course and chosen to label it as "Formal Update on our progress in and after the Dublin meeting".

On the other hand, this decision now makes clear that the length of the public comment period is inadequate. In the CCWG's October 22nd  Statement<https://www.icann.org/news/blog/cross-community-working-group-on-enhancing-icann-accountability-icann54-co-chairs-statement> this appears:
The current timeline proposes posting a high-level overview of recommendations and a summary of changes from the 2nd Draft Proposal for a 35-day public comment on 15 November 2015. Alongside the 35-day public comment, the CCWG-Accountability will submit these resources to the Chartering Organizations for initial feedback. The CCWG-Accountability plans to issue a full detailed report, including annexes and in-depth documentation, mid-way into the public comment period for roughly 20 days of consultation.

A Formal Update cannot legitimately be the basis of either public comment or informed feedback from the Chartering organizations. Thus it is clear that there is really only a 21-day public comment period under the current timetable, starting with the November 30 release of the 3rd draft Proposal, if the current target of December 21 is adhered to. This is inadequate for a matter of this importance and complexity, and considering the major differences between the Member and Designator models..

Therefore I again urge the CCWG to extend the public comment period deadline to at least December 30 to permit a 30-day comment period, which should be the minimum requirement in this case.

Lastly, I do not think that the issuance of a Formal Update obviates the need for an Executive Summary to accompany the 3rd draft proposal. Such a Summary could be extremely useful in assisting the community in understanding the document, particularly by explaining how the key remaining issues were resolved.

Thank you for consideration of my views.

Philip S. Corwin, Founding Principal
Virtualaw LLC
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From: [email-masked] [mailto:[email-masked]] On Behalf Of Mathieu Weill
Sent: Thursday, November 12, 2015 8:22 AM
To: [email-masked]
Subject: [CCWG-ACCT] Status of summary document

Dear Colleagues,

The activity on the list has been very intense lately. As co-chairs we would like to warmly thank all commenters on the recent documents. The feedbacks were extremely helpful, whether on substance or format, and our support team is working hard to take your feedback in account for the updated version.

You will remember that a lot of concerns were raised that what the CCWG is working on is difficult to understand for those who are not following the groups intense work. In response to that, we have discussed and agreed we would publish a document explaining in plain language what we are doing. We have factored this into the agreed plan.

At the time, we had expected to having reached consensus on all remaining questions. As this is not the case today, we suggest flagging this accordingly and move forward with the publication of the document, which we would call a *Formal Update on our progress in and after the Dublin meeting*, rather than an executive summary.

Many of you have correctly stated that the document we shared with you is not an executive summary due to its length. It is rather a short version of our report without offering information on the rationale for decisions and the genesis of our recommendation. This level of detail will be found in our report. We have, however, added a 2 page abstract in addition to incorporating a plethora of your suggestions to make this document accurate, more accessible and shorter.

To be clear:

The document that we are planning to issue on Nov 15 is designed to update the community on the progress we have made during and after ICANN 54. Its goal is to raise awareness of where we are, what our proposals are, so that outreach can start and consideration of our final report (announced for Nov 30th) can take place in a shorter time frame.

While the content of the document would reflect the positions of our group, closing outstanding issues is not a requirement before issuing this formal update. Outstanding issues will be flagged as such. What is needed is a high level summary, as well as some level of detail regarding the topics we made progress on in Dublin : decision making, sole designator model, budget, individual director removal, and human rights.

Our public comment period will then focus on soliciting feedback on these changes in order to avoid the duplication of efforts for commenters on areas of our report that already enjoyed broad support.

With the full report, we will offer the opportunity to publish minority statements.

We do hope that you find these clarifications and suggestions helpful. We will circulate the next version of the Update within the next 12 hours, and the discussion of the document will be on the agenda of our call on Friday 13 November, at 6.00 UTC.

Many thanks again to all of you for your continued commitment.

Thomas, Leon and Mathieu
Co-chairs
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