Dear colleagues, Following the last call of the IOO DT (ICANN Ombuds Office drafting team) on October the 3dr, this is my report as rapporteur. Please if you are participant of the IOO DT and you have additional items, POV… Up to now we meet 9 times. We have a draft document (attached). My idea was to have this document ready for discussion during the Hyderabad meeting by participants of the ICANN meeting. It seems more realist today to try to have a document to be discuss by the ccwg-accountability WS2 plenary during our meeting November the 2nd 2016. Please add the IOO DT as one of the group willing to report and hopefully to have a document to be discuss during our F2F meeting in Hyderabad. Our last schedule call is on Monday October 24th. I am planing to send a « final » version of our draft by October 17th / 28th. One of the reason (appart for the difficulty to have a productive participation between meeting as many of the other groups) we need more time is that I/we discover during the presentation of ATRT2 Implementation Update that some overlap of ATRT2 recommendations with ccwg-accountability was to be taken on board by the IOO DT. Among various items one to be consider is the review of the Ombuds role. It was summarized by the ATR2 implementation team’s by: i) Review of the Office of the Ombudsman, ii) The role within ICANN, and iii) Whether the duties/scope of the Ombudsman should be expanded or changed in line with suggestions from the ATRT2. (1) An expert was expected to be retained and to perform a review of the Office of the Ombudsman by June 2015, with work expected to be completed by October 2015. Because of the unique nature of the Ombudsman role within ICANN, there were challenges in identifying a proper independent expert to undertake this review. (2) As ICANN was conducting a search for this review, work continued in the Cross Community Working Group on Enhancing ICANN Accountability on modifying the role of the Ombudsman. In addition to the changes to the Ombudsman role that are already reflected in the new ICANN Bylaws (particularly within the Reconsideration Process, where the Ombudsman has a new role), the CCWG-Accountability also noted that it will do a broader review of the Ombudsman role in its Work Stream 2 efforts that are under development now and anticipated to conclude mid-year in 2017. (3) The CCWG-Accountability’s Work Stream 2 efforts on the Ombudsman can be followed at https://community.icann.org/display/WEIA/Ombudsman <https://community.icann.org/display/WEIA/Ombudsman> . (4) ICANN committed to this work in the Bylaws as approved by the Board on 27 May 2016 (https://www.icann.org/en/system/files/files/adopted-bylaws-27may16-en.pdf <https://www.icann.org/en/system/files/files/adopted-bylaws-27may16-en.pdf> ). After multiple discussion, the IOO DT suggest to undertake the review with outside help as it was planed by the ATRT2 implementation. We therefore are asking for a budget to do so. As it was not in our plan when we discuss about the budget of the ccwg-account WS2 we may need to turn to the CFO as it may have been plan in the ATRT2 review? The outside expert will be able to review the IOO and to bring his/her expertise to the Drafting Team. We together with the currant ombudsman we are ready to provide possible name(s). Regarding ICANN staff support. I would like to ask help to write the report. Other eyes (and hands) will be helpful and also with better English command. https://community.icann.org/display/WEIA/Ombudsman Thanks for consideration. If you have any question… Please… All the best SeB Sébastien Bachollet +33 6 07 66 89 33 Blog: http://sebastien.bachollet.fr/ Mail: Sébastien Bachollet <sebastien@bachollet.com> De : Bernard Turcotte <turcotte.bernard@gmail.com> Date : vendredi 30 septembre 2016 20:46

All rapporteurs for CCWG sub-groups,

At our last plenary meeting the following action items were recorded:

​ CCWG Accountability Plenary WS2 Meeting #5 - 20 September 2016

ACTION ITEMS: 1. Sub-group rapporteurs should advise in the next two weeks if they are a complex topic or not for purposes of scheduling as presented today. Rapporteurs to deliver their subgroups paper 3 weeks (October 5th) prior to Hyderabad outlining work. 2. Staff to review resources to see if there is a means to do interviews with leaders to assist in drafting positions. Sub-groups to advise staff if interested in this assistance.

So this is just a gentle reminder as we will be having a prep meeting at 0500UTC Monday 3 October and a plenary the next day at the same time to be prepared to discuss the above items.

Staff have not received any requests from sub-groups for assistance in drafting papers as proposed by Thomas at our last meeting. If you do request assistance please email us ASAP.

Have a good weekend.

B.