Hello all, The notes, recordings and transcripts for the WP-1 meeting on 5 October will be available here: https://community.icann.org/x/HZ5YAw A copy of the notes and action items may be found below. Thank you. Kind regards, Brenda Action Items Actions for next iteration of CCWG Proposal: * Add AoC commitment 7 to the Core Values * Clarify selection/composition of Review Teams to indicate that community can appoint members * Clarify that AoC reviews can move forward regardless of the status of the AOC or the CCWG's proposed changes to those Reviews * Clarify in the text that the Board is required to take action upon recommendations * Decision not to expand on current statement p.75: " The draft report of the Review will be published for public comment. The Review Team will consider such public comment and amend the Review as it deems appropriate before issuing its final report and forwarding the recommendations to the Board." However, the CCWG report will clarify on what is intended in this statement (public comment review tool) * Retain that ATRT may recommend changes to any AoC reviews, and clarify that RTs have the ability to recommend changes to their own review (including ending the review) * No conclusion on review team composition -- do we maintain 21 person composition or expand? * No conclusion on WHOIS review. * Recommend that initial ATRT review not be more than 5 years after the termination of the AoC. * Should Article 18 should be a Fundamental Bylaw? There was a split in the comments. Action: Staff to provide list of reviews that have occurred with composition of the reviews teams (by community group). Action: On WHOIS review text, Greg to review text (CCWG/Board) before nxet call Action: All to send Steve comments within the next 24h so that these can be incorporated for next discussion (in 36h). Action: Greg to correct #2 in Areas of Concern/Divergence to say "Time Period for Selection of Replacement Board" Action: question for the CCWG counsel: is there any question that the pre-service letters are enforceable, if a Board member refused to resign? Action: all to review the section "Options for Consideration by full CCWG" p.6 and make suggestions. Notes 1. Review of Agenda Any additional items? No 2. Review conclusions from previous meeting Steve chaired the last meeting. Jonathan will circulate an updated document in a few days. The last call discussed agenda and timeline for group work. On the Budget, group focused on areas needing clarfication. Goal is to have these updated documents done by Oct. 12. 3. AoC into the Bylaws (Steve) (review of document) Actions for next iteration of CCWG Proposal: * Add AoC commitment 7 to the Core Values * Clarify selection/composition of Review Teams to indicate that community can appoint members * Clarify that AoC reviews can move forward regardless of the status of the AOC or the CCWG's proposed changes to those Reviews * Clarify in the text that the Board is required to take action upon recommendations * Decision not to expand on current statement p.75: " The draft report of the Review will be published for public comment. The Review Team will consider such public comment and amend the Review as it deems appropriate before issuing its final report and forwarding the recommendations to the Board." However, the CCWG report will clarify on what is intended in this statement (public comment review tool) * Retain that ATRT may recommend changes to any AoC reviews, and clarify that RTs have the ability to recommend changes to their own review (including ending the review) * No conclusion on review team composition -- do we maintain 21 person composition or expand? * No conclusion on WHOIS review. * Recommend that initial ATRT review not be more than 5 years after the termination of the AoC. * Should Article 18 should be a Fundamental Bylaw? There was a split in the comments. Action: Staff to provide list of reviews that have occurred with composition of the reviews teams (by community group). Action: On WHOIS review text, Greg to review text (CCWG/Board) before nxet call Action: All to send Steve comments within the next 24h so that these can be incorporated for next discussion (in 36h). 4. Board Removal (Greg) (review of document) Actions for next iteration of CCWG Proposal: * Clarify that there will be standards for selection of interim board. Use standards suggested in ICANN Board comment and/or other standards? * Use of pre-service letters needed or not? * Threshold for multiple removals is an issue related to individual Board Directors * Clarify the consequences for failure to meet community process requirement * George Sadowsky suggests keeping process on Board removal, but tightening standards. Suggests finding a solution that it model independent for Board removal. * Alan Greenberg reminded that there needs to be clarification "eliminate potential for failure to agree on Interim Directors": SO/AC could not remove a Board member without suggesting an Interim Director. The two processes are linked and must be linked in order to proceed. * There is support for rationale to be provided along with removal of Board Action: Greg to correct #2 in Areas of Concern/Divergence to say "Time Period for Selection of Replacement Board" Action: question for the CCWG counsel: is there any question that the pre-service letters are enforceable, if a Board member refused to resign? Action: all to review the section "Options for Consideration by full CCWG" p.6 and make suggestions. 5. Review of other comment areas and agendas for next meetings &AOB * WP1 - Tues 6 Oct - 19h-21h UT Fundamental Bylaws and Regular Bylaws (Keith) Individual Director Removal (Mike and Robin) + 2nd reading of AoC (Steve) and Board removal (Greg) * WP1 - Thur 8 Oct - 05h-07h UTC Community Forum (Matthew) and CMSM (Avri and Robin) and Budget, Strat/Op Plans (Jonathan) * Maybe need another call around 18h00 on Friday 9 October to get through everything. * Thank you to all for good work. Documents Presented * <https://community.icann.org/download/attachments/56139293/AoC%20-%20analysis... n=1&modificationDate=1444041061150&api=v2> AoC - analysis of PC2_.pdf * <https://community.icann.org/download/attachments/56139293/Power%20-%20Recall... 0analysis%20of%20PC2_.pdf?version=1&modificationDate=1444040452962&api=v2> Power - Recall Entire Board - analysis of PC2_.pdf