Dear all, The summary minutes, action items and audio recordings of the last ALAC meeting can now be found under the following URL: https://st.icann.org/alac/index.cgi?13_january_2009 The meeting minutes and action items are also attached below. Regards, Nick Ashton-Hart, Matthias Langenegger, Marie-Hélène Bouchoms, Heidi Ullrich ICANN At-Large Staff email: staff@atlarge.icann.org Summary Minutes 13 January ALAC meeting Participants ALAC: C Langdon-Orr, A Greenberg, S Bachollet, V Scartezini, A Peake, , P Vande Walle , B Brendler, F Seye Sylla, C Aguirre, J Ovidio Salgueiro (joined at 1400 UTC) Apologies: H Diakite, W Ludwig Absent: V Vivekandan, R Guerra, TH Nguyen (technical reasons), M El Bashir Liaisons: W Seltzer, A Piazza Guests: Liz Gasster Staff: H Ullrich, M Langenegger, MH Bouchoms 1. Roll Call The quorum was reached at 12:50 (UTC) (see above for participants) 2. Adoption of the Agenda The agenda was adopted. The chair decided to slightly alter the order to start with the business items and the actions to take. The present summary minutes follow the actual progression of the meeting. 3. Proposal to move the ALAC monthly meeting time A new Doodle will be started which contains the times from the previous slot and adds the last Saturday and Sunday of the Month as additional options to the 4th Tuesday of the month. ALAC monthly meetings should occur before the monthly RALO¹s gatherings. Staff will add the Saturday/Sunday option on the Doodle vote and the ALAC members will have up to 14 days to vote. A reminder will be sent by staff. 4. Review of current status of ALS applications 7 current applicants: CETIC AJB, Internauta Venezuela, AUI Peru: currently waiting for Due Diligence Bokk Jang Bokk Jef, CAPDA, FMAI: Regional advise not received yet ALAC vote on the NAROLO regional advice for Knujon. Approved: A Greenberg, C Langdon-Orr, V Scartezini, C Aguirre, P Vande Walle, A Peake, S Bachollet, F Seye Sylla, H Diakite ­ no abstentions Knujon is accepted as certified ALS 5. Proposal of the GNSO/ALAC chair for a joint NCSG WG In favour: (H Diakite, F Seye Sylla, A Greenberg, S Bachollet, C Langdon-Orr, V Scartezini, P Vande Walle, A Peake, C Aguirre) C Aguirre, A Greenberg, C Langdon-Orr, S Bachollet volunteered to be part of this working group. F Seye Sylla will send an email for African volunteers, A Greenberg will ask D Younger and B Brendler from NARALO to volunteer. CLO insisted on the heavy work commitment: a minimum of one teleconference per week is required. CLO will work with A Doria to settle a Doodle meeting times voting poll 6. AOB 1. Agenda and ALS google.doc A Peake complained about the fact that there are no date stamps with any last-minute agenda modification which renders the follow-up difficult. It was suggested to resort to the revision tag for previous views of it. A Peake also complained about the current layout of the Google.doc for the ALS applications and does not permit an effective web-based tracking. 2. Reported cases of non-compliance issues with the RAA B Brendler called the attention of the ALAC to a number of comments received concerning specific compliance issues (onlineNick, GoDaddy) and referred to D Younger¹s comment requesting the ALAC to advise the ICANN Board to revoke the accreditation of failing registrars. C Langdon-Orr said these cases could be used to serve in the RRA WG. At ALAC level they can only be discussions in terms of principles of registrar/registry relations since ALAC does not have the resource to do due diligence. V Scartezini said there should be a fast-track between ALAC and the Council for these individual cases to be addressed to the Council staff who would do a formal due diligence. A Greenberg said there needed to be a liaison to which these issues could be brought, a streamline procedure. The ICANN Board would not intervene for such operational issues at the level of isolate cases. ALAC members will discuss online about the proper conduit. H Ullrich will create a Wiki page with the current registry/registrar relations that will serve as a discussion point at the Mexico meeting. ALAC will arrange a teleconference call with services staff and any other party before the next ALAC meeting. C Landon-Orr and A Greenberg will contact NARALO to clarify ALAC role on this matter. H Ullrich will place the discussion about the role of each structure: RALO¹s, ALAC and ALSes on the Mexico Agenda 3. ALAC/GNSO discussion about NCSG AI: C Langdon-Orr will tell A Doria that ALAC wishes to be involved in the commercial stakeholder group formation to represent the individuals. A Greenberg reminded that there would also be a public comment period when the commercial stakeholder group publishes their charter 4. Registration abuse Policy L Gasster commented that there is an Issue Report about the domain registrations abuse and a drafting team is currently preparing a recommendation on what the GNSO should do. The team is due to report back to the GNSO in 4 weeks. There is still possibility to join the team. The IR has been translated into five languages: EN, FR, SP, RU, and AR She added that there will be an e-crime workshop in Mexico. The next drafting team meeting will be on 16 January 1500 UTC and B Brendler will attend it. 7. Topics to discuss at the joint SO/AC meeting in Mexico. There was confusion about what the percentages of the 2nd survey outcome report meant and how they should be read. The layout will be redrafted and then the survey outcome will be sent to the ALAC members. They will chose a topic or add topics in view of the SO/AC summit meeting at Mexico as the survey serves two ends: summit WG and SO/AC Mexico meeting on day 1. Staff will work with ALAC ExCom to rework the layout of the results and have it distributed to the ALAC members and will set up a doodle vote for the topics. 8. Revision of 9 December 2008 action items PSC: the recording of the PSC meeting extract is missing. It is needed to prepare the statement for the PSC and staff will remedy to that shortly. GNSO single purpose call on new gTLD¹s occurred on 18 December. A resource page for ALAC statements on gTLD¹s was set up (linked to the agenda). It includes two postings from B Brendler, one with an overview of general statements to consider and the other with specific comments on each module of the new GTLD guidebook. B Brendler will refine the documents, incorporate into it the comments received and produce a first draft statement to send to each RALO to comment within 2 weeks. The individual comment of the RALO¹s as well as the individual comment of the ALSes would be appended to it and sent to the ICANN Board after an ALAC vote on it. A Greenberg commented that there would be a teleconference meeting of the GNSO on 15 January 1600 UTC, open to all interested during the week, the purpose of which being to discuss the changes ICANN staff made on the initial GNSO recommendation that was approved by the ICANN Board. C Langdon-Orr said she would attend it and keep AlAC posted. 9. GNSO Whois Study (Liz Gasster participation) Liz Gasster, GNSO Policy officer, explained the historical background of the demand for possible WHOIS studies. She commented that back in 2007, the GNSO had decided that comprehensive studies of WHOIS would be needed to inform the policy debate. In February 2008, the GNSO solicited proposals for these studies from the public and the GAC. The GAC submitted 15 proposals, the community 25. These proposals had been categorized in function of logical groupings and divided into theoretical subject areas. Now, they solicit the viewpoints from the constituencies and the ALAC and the GAC to assess the level of importance of feasibility of each study proposal. She then explained the two documents given: the report of 26 August 2008 with a link to the proposals and an Excel spreadsheet with the actual priority ratings given by the constituencies. (See recordings 1:55). Originally the Council wishes the comments before 16 January but there could be a request for extension of the time. NCUC and the RC don¹t want any study. The Council also wishes to receive commonly understood definitions on 8 terms and ALAC members are asked to read the proposed definitions and comment on them. The proposed terms are based on past discussions and articles. Individual comments are expected any time within the two next weeks at policy-staff@icann.org. L Gasster clarified that for the feasibility rating, Œo¹ meant that one did not know and Œ-1¹ one did not think that was feasible, Œ1¹ meaning it is feasible. B Brendler said he and D Younger had participated very early in the process. He recommended to read the GAC¹s proposals first as they were consumer-focused. It was agreed to set up a doodle poll for a one single topic call prior to the deadline of the ranking poll a week before the end of the month. The voting will be instantaneous and B Brendler would arrange the final document for the GNSO Staff will work with L Gasster to set up a doodle vote for the topic call on WHOIS ranking studies. The call will be held a week before the end of the month Staff will see if a meeting between L Gasster and the RALO¹s meetings still to run this month can be arranged to discuss WHOIS documents 10. Update on Mexico summit C Langdon-Orr said she has received no feedback from the ALAC letter to the Board concerning the past Cairo Summit problems but that this would be handled by the new PP WG There were great concerns about the flying plans and the programmed return flight on the Thursday afternoon. ALAC and the RALO Senior officers should attend the ICANN Board meeting on the Friday. S Bachollet commented that all the At-Large participants should be entitled to stay until Friday so that they could see the whole process from beginning to end. It was commented that since ICANN announced that the per diem of the GNSO participants would be adjusted in case they had internet included in the room, it implied that there would be funds for ALAC participants for internet. ACTION ITEMS: 1. ALAC monthly meeting schedule Staff will add the Saturday/Sunday option on the Doodle vote. The Saturday/Sunday need to be after the monthly APRALO meeting. ALAC Members will answer the doodle poll within the next 7. Staff will send reminders to ensure that everyone votes 2. Proposal of the GNSO/ALAC chair for a joint NCSG WG A Greenberg to contact D younger and B Brendler to ask for his participation to GNSO/ALAC WG H Diakite, F Seye Sylla to email within 2 days AFRALO for volunteers to GNSO/ALAC WG CLO and A Doria to settle a Doodle voting poll for the GNSO/ALAC WG meeting times 3. Reported cases of non-compliance issues with the RAA ALAC members will discuss online about the proper conduit to report isolate cases of registrar failing compliances. H Ullrich will create a Wiki page with the current registry/registrar relations ALAC to arrange teleconference call towards the end of this month before the next ALAC meeting with services staff and any other party interested, i.e. D Younger, to discuss about the right process to address the registrar failing compliance issues A Greenberg will draft a short ALAC statement for the services staff and NARALO outlining ALAC¹s role with regards to RAA compliance issues. AI: H Ullrich to place the discussion about the role of each structure: RALO¹s, ALAC and ALSes on the Mexico Agenda (actions they can take on comments reporting non-compliance of registrars reports, etc.) 4. Registration abuse Policy RALO¹s are to disseminate the IR on Registration abuse policy among their members 5. PSC Committee staff to proceed to the PSC recording extraction and posting 6. New gTLD guidebook RALO¹s will have two weeks to comment on a draft statement on gTLD guidebook that will be sent to them 7. GNSO Whois Studies Staff to see if a meeting between L Gasster and the RALO¹s meetings still to run this month can be arranged to discuss WHOIS documents Staff to work with L Gasster to set up a doodle vote on meeting times for the topic call on WHOIS ranking studies. The meeting should occur before the week of 26 January. ALAC participants to look at the commonly agreed definitions on WHOIS studies terms and comment on them through the comment list policy-staff@icann.org within two weeks.