Urgent questions about CROP guidelines for FY19
Dear Colleagues, I am reading through the CROP FY19 guidelines ( https://community.icann.org/x/yicFBQ ) and as already mentioned in the meeting we had with CROP staff, and wearing my EURALO Chair hat, I have real problems understanding the thinking behind some of this year's guidelines/restrictions. - The first out of the three CROP trips needs to be used on an ICANN meeting What is the thinking behind this? CROP is meant for Outreach. Outreach at an ICANN meeting is already taking place through the Fellowship, through the NextGen, through the joint NCSG-ALAC or NCUC-At-Large sessions that we have organised. An ICANN meeting already has the regional leadership in attendance and they are already organising outreach there. We also make sure that we have volunteers at the booth, and frankly our experience at the ICANN or RALO booth at an ICANN meeting is that there are very few newcomers that are not already participating in the various other programs. And then CROP is only for 4 days, 3 nights, so anyone attending an ICANN meeting through CROP will only be there for an amount of time that is shorter than the shortest of ICANN meetings. What good is one person going to do when we already have our regular travellers there? So what we risk doing is to really waste that slot. - Alternatively, the first slot can be used for another type of meeting organised by ICANN, such as GDD summits. GDD summits are reserved solely for Contracted Parties (rather explicitly: https://www.icann.org/gddsummit ) so this does not make sense. Other local ICANN meetings are targeted towards a specific type of stakeholder, like businesses or government. Any CROP traveller from At-Large would not fit in the criteria for participants. Domains Fora that organised by ICANN are commercial in scope, so again, this does not correspond with the scope of the ALAC. The only meetings that would fit the At-Large purview are meetings organised by ICANN for end users. To my understanding, in 20 years of history, ICANN has never organised such a meeting. I would *really* like to see such a meeting being created by ICANN. - Then we can use the two remaining CROP slots on an ICANN supported meeting What does this mean? - does this mean a meeting that ICANN is sponsoring financially? - does this mean a meeting where ICANN is already organising sessions/workshops? - does this mean a meeting that is not sponsored by ICANN or where ICANN is not organising sessions/workshops, but where a member of the ICANN Board or Staff is attending? Given that an application needs to be made more than 6 weeks and 5 working days in advance of the date of the meeting, how is a RALO meant to know if ICANN is supporting the above? Is a list of ICANN approved meetings going to be published? Or does a RALO need to ask the GSE Team each time whether ICANN is supporting this meeting? These are my questions/concerns regarding the new CROP process. Now onto the second part of my email and it is concerning the CROP RT/PC. At the moment, the CROP Review Team (CROP RT) is made up of 10 people (plus 2 observers and one Chair), two from each region, who collectively look at each CROP application and ensure that the application follows the program guidelines, including minimum time for an application. It also checks any discrepancy with the application. The CROP RT members are selected by each region, with one member coming from the Finance & Budget Sub-Committee (FBSC) and one member coming from the Outreach & Engagement working group. Why? It is because part of the checking of applications is to check that they correspond with the ICANN overall Strategy Goals (which the FBSC is involved in) and with the Outreach & Engagement plans of the ALAC (which the Sub-Committee on Outreach & Engagement is in charge of). I do not think that this was well understood. There is a proposal that this committee be disbanded/ended. The CROP Program Committee (CROP PC) is mandated by the CROP staff as this is the Committee that interfaces the ALAC with CROP staff. This cannot be disbanded. At present, the CROP PC is exactly the same people as the CROP RT. But ending the CROP RT does not let you end the CROP PC which needs to remain in operation. So my question which I asked on yesterday's call but which I do not think I received a response for, was that since we keep the CROP PC but not the CROP RT we effectively are not changing the group? The only thing we are doing is to take away the method on how we currently select the CROP PC, and also remove the need for a CROP RT representative to check other RALO CROP applications. Thus this checking would need to be done by CROP program staff. So my questions here : how can a RALO change its CROP PC representatives now? Are these people appointed by the ALAC or by the RALOs. Do these people need to be in any other committee (like FBSC or O&E)? I would appreciate that we work out these issues as soon as possible, because until then, EURALO will be in the impossibility to submit a CROP request. Our deadline for submitting a CROP request for ICANN Barcelona (20th October 2018) is Friday 31st August. Kindest regards, Olivier MJ Crépin-Leblond EURALO Chair
Some of you have asked me off-list why I have asked the same questions since there has already been a discussion thread about exactly the topic of the three trips and in particular about the trip to an ICANN meeting. Well, I have posted by thoughts because since 4th July, which is when the last thread email discussion took place we still do not have an answer to any of these questions. Kindest regards, Olivier On 20/07/2018 19:17, Olivier MJ Crépin-Leblond wrote:
Dear Colleagues,
I am reading through the CROP FY19 guidelines ( https://community.icann.org/x/yicFBQ ) and as already mentioned in the meeting we had with CROP staff, and wearing my EURALO Chair hat, I have real problems understanding the thinking behind some of this year's guidelines/restrictions.
- The first out of the three CROP trips needs to be used on an ICANN meeting
What is the thinking behind this? CROP is meant for Outreach. Outreach at an ICANN meeting is already taking place through the Fellowship, through the NextGen, through the joint NCSG-ALAC or NCUC-At-Large sessions that we have organised. An ICANN meeting already has the regional leadership in attendance and they are already organising outreach there. We also make sure that we have volunteers at the booth, and frankly our experience at the ICANN or RALO booth at an ICANN meeting is that there are very few newcomers that are not already participating in the various other programs. And then CROP is only for 4 days, 3 nights, so anyone attending an ICANN meeting through CROP will only be there for an amount of time that is shorter than the shortest of ICANN meetings. What good is one person going to do when we already have our regular travellers there? So what we risk doing is to really waste that slot.
- Alternatively, the first slot can be used for another type of meeting organised by ICANN, such as GDD summits.
GDD summits are reserved solely for Contracted Parties (rather explicitly: https://www.icann.org/gddsummit ) so this does not make sense. Other local ICANN meetings are targeted towards a specific type of stakeholder, like businesses or government. Any CROP traveller from At-Large would not fit in the criteria for participants. Domains Fora that organised by ICANN are commercial in scope, so again, this does not correspond with the scope of the ALAC. The only meetings that would fit the At-Large purview are meetings organised by ICANN for end users. To my understanding, in 20 years of history, ICANN has never organised such a meeting. I would *really* like to see such a meeting being created by ICANN.
- Then we can use the two remaining CROP slots on an ICANN supported meeting What does this mean? - does this mean a meeting that ICANN is sponsoring financially? - does this mean a meeting where ICANN is already organising sessions/workshops? - does this mean a meeting that is not sponsored by ICANN or where ICANN is not organising sessions/workshops, but where a member of the ICANN Board or Staff is attending?
Given that an application needs to be made more than 6 weeks and 5 working days in advance of the date of the meeting, how is a RALO meant to know if ICANN is supporting the above? Is a list of ICANN approved meetings going to be published? Or does a RALO need to ask the GSE Team each time whether ICANN is supporting this meeting?
These are my questions/concerns regarding the new CROP process.
Now onto the second part of my email and it is concerning the CROP RT/PC.
At the moment, the CROP Review Team (CROP RT) is made up of 10 people (plus 2 observers and one Chair), two from each region, who collectively look at each CROP application and ensure that the application follows the program guidelines, including minimum time for an application. It also checks any discrepancy with the application. The CROP RT members are selected by each region, with one member coming from the Finance & Budget Sub-Committee (FBSC) and one member coming from the Outreach & Engagement working group. Why? It is because part of the checking of applications is to check that they correspond with the ICANN overall Strategy Goals (which the FBSC is involved in) and with the Outreach & Engagement plans of the ALAC (which the Sub-Committee on Outreach & Engagement is in charge of). I do not think that this was well understood. There is a proposal that this committee be disbanded/ended.
The CROP Program Committee (CROP PC) is mandated by the CROP staff as this is the Committee that interfaces the ALAC with CROP staff. This cannot be disbanded. At present, the CROP PC is exactly the same people as the CROP RT. But ending the CROP RT does not let you end the CROP PC which needs to remain in operation. So my question which I asked on yesterday's call but which I do not think I received a response for, was that since we keep the CROP PC but not the CROP RT we effectively are not changing the group? The only thing we are doing is to take away the method on how we currently select the CROP PC, and also remove the need for a CROP RT representative to check other RALO CROP applications. Thus this checking would need to be done by CROP program staff. So my questions here : how can a RALO change its CROP PC representatives now? Are these people appointed by the ALAC or by the RALOs. Do these people need to be in any other committee (like FBSC or O&E)?
I would appreciate that we work out these issues as soon as possible, because until then, EURALO will be in the impossibility to submit a CROP request. Our deadline for submitting a CROP request for ICANN Barcelona (20th October 2018) is Friday 31st August.
Kindest regards,
Olivier MJ Crépin-Leblond EURALO Chair
_______________________________________________ cropp-rt mailing list cropp-rt@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/cropp-rt
-- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html
On Fri, Jul 20, 2018 at 2:37 PM Judith Hellerstein <judith@jhellerstein.com> wrote:
I understand this a bit differently based on the discussions that we had with Benedetta and Mary at ICANN Panama. Benedetta was clear that if there is no ICANN meeting or an ICANN sponsored meeting we can choose #C and use the trips or anything > that is in our outreach plan and also in the GSE plan for our region or that is signed of from the GSE. If you see on the guidelines it is an "OR" not an "and"
Each RALO is allocated up to three (3) individual regional trips, to be utilized for the following events occurring in that respective RALO’s region in a financial year (FY), and in accordance with the goals, strategies, and expected activities and outcomes detailed in each RALO’s Outreach Strategic Plan: (a) an ICANN Public Meeting; or (b) an official meeting organized by the ICANN Organization (e.g. the GDD Summit); or (c) if there is no Public Meeting or official ICANN meeting occurring in that RALO’s region in that FY, a meeting in that region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being: (i) directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting), and (ii) consistent with the ICANN Organization’s outreach plan for that region. It is clear that we do not have to use a trip for A or B as there is C. Benedetta said they put in C because of our questions. I think that Benedetta did not clear up the item in the wiki since item C Is what she was telling us at the meeting and is what is listed on the chart.
Judith
Sorry Judith, but I don't think that is correct. If you read further, there is a paragraph that reads "Where a RALO has used at least one (1) trip to an ICANN Public Meeting or official ICANN-organized meeting occurring in its region, it may use its remaining allocation(s) for a meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)." So all RALOs must use at least one regional trip to either an ICANN F2F ICANN meeting OR a ICANN organised meeting. EURALO, APRALO and AFRALO have the benefit of having ICANN F2F meetings in FY19 to choose for that trip, but all RALOs have to pick at least one ICANN organised meeting in the region and then be able to pick a "meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)". Only if there are no ICANN organised events or public meetings in the region, is (c) applied which essentially says.a RALO can use its 3 proposals for meetings "occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting) ". Dev Anand
HI Dev, Yes I guess you are right, I am focused on NARALO who has no ICANN meeting or official meeting organized by ICANN so we are using all three of our trips for option c. 2 arin meetings and one other trip. Judith _________________________________________________________________________ Judith Hellerstein, Founder & CEO Hellerstein & Associates 3001 Veazey Terrace NW, Washington DC 20008 Phone: (202) 362-5139 Skype ID: judithhellerstein Mobile/Whats app: +1202-333-6517 E-mail: Judith@jhellerstein.com Website: www.jhellerstein.com Linked In: www.linkedin.com/in/jhellerstein/ Opening Telecom & Technology Opportunities Worldwide On 7/20/2018 5:55 PM, Dev Anand Teelucksingh wrote:
On Fri, Jul 20, 2018 at 2:37 PM Judith Hellerstein <judith@jhellerstein.com> wrote:
I understand this a bit differently based on the discussions that we had with Benedetta and Mary at ICANN Panama. Benedetta was clear that if there is no ICANN meeting or an ICANN sponsored meeting we can choose #C and use the trips or anything > that is in our outreach plan and also in the GSE plan for our region or that is signed of from the GSE. If you see on the guidelines it is an "OR" not an "and"
Each RALO is allocated up to three (3) individual regional trips, to be utilized for the following events occurring in that respective RALO’s region in a financial year (FY), and in accordance with the goals, strategies, and expected activities and outcomes detailed in each RALO’s Outreach Strategic Plan: (a) an ICANN Public Meeting; or (b) an official meeting organized by the ICANN Organization (e.g. the GDD Summit); or (c) if there is no Public Meeting or official ICANN meeting occurring in that RALO’s region in that FY, a meeting in that region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being: (i) directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting), and (ii) consistent with the ICANN Organization’s outreach plan for that region. It is clear that we do not have to use a trip for A or B as there is C. Benedetta said they put in C because of our questions. I think that Benedetta did not clear up the item in the wiki since item C Is what she was telling us at the meeting and is what is listed on the chart.
Judith Sorry Judith, but I don't think that is correct. If you read further, there is a paragraph that reads "Where a RALO has used at least one (1) trip to an ICANN Public Meeting or official ICANN-organized meeting occurring in its region, it may use its remaining allocation(s) for a meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)."
So all RALOs must use at least one regional trip to either an ICANN F2F ICANN meeting OR a ICANN organised meeting. EURALO, APRALO and AFRALO have the benefit of having ICANN F2F meetings in FY19 to choose for that trip, but all RALOs have to pick at least one ICANN organised meeting in the region and then be able to pick a "meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)".
Only if there are no ICANN organised events or public meetings in the region, is (c) applied which essentially says.a RALO can use its 3 proposals for meetings "occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting) ".
Dev Anand
Thanks very much for the thread. Appologies I have been on the move but I find that is a matter of urgency that needs to be addressed ASAP especially regarding the Terms and Conditions of CROP. I think the best thing is to have a special call with GSE, Staff and CROP Staff to discuss and review the Criteria. ᐧ On Sat, 21 Jul 2018 at 01:14, Judith Hellerstein <judith@jhellerstein.com> wrote:
HI Dev,
Yes I guess you are right, I am focused on NARALO who has no ICANN meeting or official meeting organized by ICANN so we are using all three of our trips for option c. 2 arin meetings and one other trip.
Judith
_________________________________________________________________________ Judith Hellerstein, Founder & CEO Hellerstein & Associates 3001 Veazey Terrace NW, Washington DC 20008 Phone: (202) 362-5139 Skype ID: judithhellerstein Mobile/Whats app: +1202-333-6517 E-mail: Judith@jhellerstein.com Website: www.jhellerstein.com Linked In: www.linkedin.com/in/jhellerstein/ Opening Telecom & Technology Opportunities Worldwide
On 7/20/2018 5:55 PM, Dev Anand Teelucksingh wrote:
On Fri, Jul 20, 2018 at 2:37 PM Judith Hellerstein <judith@jhellerstein.com> wrote:
I understand this a bit differently based on the discussions that we had with Benedetta and Mary at ICANN Panama. Benedetta was clear that if there is no ICANN meeting or an ICANN sponsored meeting we can choose #C and use the trips or anything > that is in our outreach plan and also in the GSE plan for our region or that is signed of from the GSE. If you see on the guidelines it is an "OR" not an "and"
Each RALO is allocated up to three (3) individual regional trips, to be utilized for the following events occurring in that respective RALO’s region in a financial year (FY), and in accordance with the goals, strategies, and expected activities and outcomes detailed in each RALO’s Outreach Strategic Plan: (a) an ICANN Public Meeting; or (b) an official meeting organized by the ICANN Organization (e.g. the GDD Summit); or (c) if there is no Public Meeting or official ICANN meeting occurring in that RALO’s region in that FY, a meeting in that region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being: (i) directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting), and (ii) consistent with the ICANN Organization’s outreach plan for that region. It is clear that we do not have to use a trip for A or B as there is C. Benedetta said they put in C because of our questions. I think that Benedetta did not clear up the item in the wiki since item C Is what she was telling us at the meeting and is what is listed on the chart.
Judith Sorry Judith, but I don't think that is correct. If you read further, there is a paragraph that reads "Where a RALO has used at least one (1) trip to an ICANN Public Meeting or official ICANN-organized meeting occurring in its region, it may use its remaining allocation(s) for a meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)."
So all RALOs must use at least one regional trip to either an ICANN F2F ICANN meeting OR a ICANN organised meeting. EURALO, APRALO and AFRALO have the benefit of having ICANN F2F meetings in FY19 to choose for that trip, but all RALOs have to pick at least one ICANN organised meeting in the region and then be able to pick a "meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)".
Only if there are no ICANN organised events or public meetings in the region, is (c) applied which essentially says.a RALO can use its 3 proposals for meetings "occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting) ".
Dev Anand
_______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach
-- Regards Nanghaka Daniel K. Executive Director - ILICIT Africa / Chair - FOSSFA / Community Lead - ISOC Uganda Chapter / Geo4Africa Lead / Organising Team - FOSS4G2018 Mobile +256 772 898298 (Uganda) Skype: daniel.nanghaka ----------------------------------------- *"Working for Africa" * -----------------------------------------
Daniel I agree with the others, just get Benedetta in to our next meeting, and get her to clarify the queries. Because the guidelines are conflicting and confusing. Prepare the questions for her so that she can specifically address what is important to us all and so that we are not asking the same thing! M On Sun, Jul 22, 2018 at 11:39 PM, DANIEL NANGHAKA <dndannang@gmail.com> wrote:
Thanks very much for the thread.
Appologies I have been on the move but I find that is a matter of urgency that needs to be addressed ASAP especially regarding the Terms and Conditions of CROP. I think the best thing is to have a special call with GSE, Staff and CROP Staff to discuss and review the Criteria.
ᐧ
On Sat, 21 Jul 2018 at 01:14, Judith Hellerstein <judith@jhellerstein.com> wrote:
HI Dev,
Yes I guess you are right, I am focused on NARALO who has no ICANN meeting or official meeting organized by ICANN so we are using all three of our trips for option c. 2 arin meetings and one other trip.
Judith
_________________________________________________________________________ Judith Hellerstein, Founder & CEO Hellerstein & Associates 3001 Veazey Terrace NW, Washington DC 20008 Phone: (202) 362-5139 Skype ID: judithhellerstein Mobile/Whats app: +1202-333-6517 E-mail: Judith@jhellerstein.com Website: www.jhellerstein.com Linked In: www.linkedin.com/in/jhellerstein/ Opening Telecom & Technology Opportunities Worldwide
On 7/20/2018 5:55 PM, Dev Anand Teelucksingh wrote:
On Fri, Jul 20, 2018 at 2:37 PM Judith Hellerstein <judith@jhellerstein.com> wrote:
I understand this a bit differently based on the discussions that we had with Benedetta and Mary at ICANN Panama. Benedetta was clear that if there is no ICANN meeting or an ICANN sponsored meeting we can choose #C and use the trips or anything > that is in our outreach plan and also in the GSE plan for our region or that is signed of from the GSE. If you see on the guidelines it is an "OR" not an "and"
Each RALO is allocated up to three (3) individual regional trips, to be utilized for the following events occurring in that respective RALO’s region in a financial year (FY), and in accordance with the goals, strategies, and expected activities and outcomes detailed in each RALO’s Outreach Strategic Plan: (a) an ICANN Public Meeting; or (b) an official meeting organized by the ICANN Organization (e.g. the GDD Summit); or (c) if there is no Public Meeting or official ICANN meeting occurring in that RALO’s region in that FY, a meeting in that region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being: (i) directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting), and (ii) consistent with the ICANN Organization’s outreach plan for that region. It is clear that we do not have to use a trip for A or B as there is C. Benedetta said they put in C because of our questions. I think that Benedetta did not clear up the item in the wiki since item C Is what she was telling us at the meeting and is what is listed on the chart.
Judith Sorry Judith, but I don't think that is correct. If you read further, there is a paragraph that reads "Where a RALO has used at least one (1) trip to an ICANN Public Meeting or official ICANN-organized meeting occurring in its region, it may use its remaining allocation(s) for a meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)."
So all RALOs must use at least one regional trip to either an ICANN F2F ICANN meeting OR a ICANN organised meeting. EURALO, APRALO and AFRALO have the benefit of having ICANN F2F meetings in FY19 to choose for that trip, but all RALOs have to pick at least one ICANN organised meeting in the region and then be able to pick a "meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)".
Only if there are no ICANN organised events or public meetings in the region, is (c) applied which essentially says.a RALO can use its 3 proposals for meetings "occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting) ".
Dev Anand
_______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach
--
Regards Nanghaka Daniel K. Executive Director - ILICIT Africa / Chair - FOSSFA / Community Lead - ISOC Uganda Chapter / Geo4Africa Lead / Organising Team - FOSS4G2018 Mobile +256 772 898298 (Uganda) Skype: daniel.nanghaka
----------------------------------------- *"Working for Africa" * -----------------------------------------
_______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach
Yes, I agree. I am writing an email and we shall be creating the question. ᐧ On Mon, 23 Jul 2018 at 12:54, Maureen Hilyard <maureen.hilyard@gmail.com> wrote:
Daniel
I agree with the others, just get Benedetta in to our next meeting, and get her to clarify the queries. Because the guidelines are conflicting and confusing.
Prepare the questions for her so that she can specifically address what is important to us all and so that we are not asking the same thing!
M
On Sun, Jul 22, 2018 at 11:39 PM, DANIEL NANGHAKA <dndannang@gmail.com> wrote:
Thanks very much for the thread.
Appologies I have been on the move but I find that is a matter of urgency that needs to be addressed ASAP especially regarding the Terms and Conditions of CROP. I think the best thing is to have a special call with GSE, Staff and CROP Staff to discuss and review the Criteria.
ᐧ
On Sat, 21 Jul 2018 at 01:14, Judith Hellerstein <judith@jhellerstein.com> wrote:
HI Dev,
Yes I guess you are right, I am focused on NARALO who has no ICANN meeting or official meeting organized by ICANN so we are using all three of our trips for option c. 2 arin meetings and one other trip.
Judith
_________________________________________________________________________ Judith Hellerstein, Founder & CEO Hellerstein & Associates 3001 Veazey Terrace NW, Washington DC 20008 Phone: (202) 362-5139 Skype ID: judithhellerstein Mobile/Whats app: +1202-333-6517 E-mail: Judith@jhellerstein.com Website: www.jhellerstein.com Linked In: www.linkedin.com/in/jhellerstein/ Opening Telecom & Technology Opportunities Worldwide
On 7/20/2018 5:55 PM, Dev Anand Teelucksingh wrote:
On Fri, Jul 20, 2018 at 2:37 PM Judith Hellerstein <judith@jhellerstein.com> wrote:
I understand this a bit differently based on the discussions that we had with Benedetta and Mary at ICANN Panama. Benedetta was clear that if there is no ICANN meeting or an ICANN sponsored meeting we can choose #C and use the trips or anything > that is in our outreach plan and also in the GSE plan for our region or that is signed of from the GSE. If you see on the guidelines it is an "OR" not an "and"
Each RALO is allocated up to three (3) individual regional trips, to be utilized for the following events occurring in that respective RALO’s region in a financial year (FY), and in accordance with the goals, strategies, and expected activities and outcomes detailed in each RALO’s Outreach Strategic Plan: (a) an ICANN Public Meeting; or (b) an official meeting organized by the ICANN Organization (e.g. the GDD Summit); or (c) if there is no Public Meeting or official ICANN meeting occurring in that RALO’s region in that FY, a meeting in that region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being: (i) directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting), and (ii) consistent with the ICANN Organization’s outreach plan for that region. It is clear that we do not have to use a trip for A or B as there is C. Benedetta said they put in C because of our questions. I think that Benedetta did not clear up the item in the wiki since item C Is what she was telling us at the meeting and is what is listed on the chart.
Judith Sorry Judith, but I don't think that is correct. If you read further, there is a paragraph that reads "Where a RALO has used at least one (1) trip to an ICANN Public Meeting or official ICANN-organized meeting occurring in its region, it may use its remaining allocation(s) for a meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)."
So all RALOs must use at least one regional trip to either an ICANN F2F ICANN meeting OR a ICANN organised meeting. EURALO, APRALO and AFRALO have the benefit of having ICANN F2F meetings in FY19 to choose for that trip, but all RALOs have to pick at least one ICANN organised meeting in the region and then be able to pick a "meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)".
Only if there are no ICANN organised events or public meetings in the region, is (c) applied which essentially says.a RALO can use its 3 proposals for meetings "occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting) ".
Dev Anand
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-- Regards Nanghaka Daniel K. Executive Director - ILICIT Africa / Chair - FOSSFA / Community Lead - ISOC Uganda Chapter / Geo4Africa Lead / Organising Team - FOSS4G2018 Mobile +256 772 898298 (Uganda) Skype: daniel.nanghaka ----------------------------------------- *"Working for Africa" * -----------------------------------------
So, since we will not have an ICANN direct meeting in our region nezt fiscal year, shall we use it for a LACNIC, for instance, that is part of ICANN relevante stakeholder community? Vanda Scartezini Polo Consultores Associados Av. Paulista 1159, cj 1004 01311-200- Sao Paulo, SP, Brazil Land Line: +55 11 3266.6253 Mobile: + 55 11 98181.1464 Sorry for any typos. On 7/20/18, 18:56, "Alac-sc-outreach on behalf of Dev Anand Teelucksingh" <alac-sc-outreach-bounces@atlarge-lists.icann.org on behalf of devtee@gmail.com> wrote: On Fri, Jul 20, 2018 at 2:37 PM Judith Hellerstein <judith@jhellerstein.com> wrote: > I understand this a bit differently based on the discussions that we had with Benedetta and Mary at ICANN Panama. Benedetta was clear that if there is no ICANN meeting or an ICANN sponsored meeting we can choose #C and use the trips or anything > that is in our outreach plan and also in the GSE plan for our region or that is signed of from the GSE. If you see on the guidelines it is an "OR" not an "and" > > Each RALO is allocated up to three (3) individual regional trips, to be utilized for the following events occurring in that respective RALO’s region in a financial year (FY), and in accordance with the goals, strategies, and expected activities and outcomes detailed in each RALO’s Outreach Strategic Plan: > (a) an ICANN Public Meeting; or > (b) an official meeting organized by the ICANN Organization (e.g. the GDD Summit); or > (c) if there is no Public Meeting or official ICANN meeting occurring in that RALO’s region in that FY, a meeting in that region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being: (i) directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting), and (ii) consistent with the ICANN Organization’s outreach plan for that region. > It is clear that we do not have to use a trip for A or B as there is C. Benedetta said they put in C because of our questions. I think that Benedetta did not clear up the item in the wiki since item C Is what she was telling us at the meeting and is what is listed on the chart. > > Judith Sorry Judith, but I don't think that is correct. If you read further, there is a paragraph that reads "Where a RALO has used at least one (1) trip to an ICANN Public Meeting or official ICANN-organized meeting occurring in its region, it may use its remaining allocation(s) for a meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)." So all RALOs must use at least one regional trip to either an ICANN F2F ICANN meeting OR a ICANN organised meeting. EURALO, APRALO and AFRALO have the benefit of having ICANN F2F meetings in FY19 to choose for that trip, but all RALOs have to pick at least one ICANN organised meeting in the region and then be able to pick a "meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)". Only if there are no ICANN organised events or public meetings in the region, is (c) applied which essentially says.a RALO can use its 3 proposals for meetings "occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting) ". Dev Anand _______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach
So, since we will not have an ICANN direct meeting in our region nezt fiscal year, shall we use it for a LACNIC, for instance, that is part of ICANN relevante stakeholder community? Vanda Scartezini Polo Consultores Associados Av. Paulista 1159, cj 1004 01311-200- Sao Paulo, SP, Brazil Land Line: +55 11 3266.6253 Mobile: + 55 11 98181.1464 Sorry for any typos. On 7/20/18, 18:56, "Alac-sc-outreach on behalf of Dev Anand Teelucksingh" <alac-sc-outreach-bounces@atlarge-lists.icann.org on behalf of devtee@gmail.com> wrote: On Fri, Jul 20, 2018 at 2:37 PM Judith Hellerstein <judith@jhellerstein.com> wrote: > I understand this a bit differently based on the discussions that we had with Benedetta and Mary at ICANN Panama. Benedetta was clear that if there is no ICANN meeting or an ICANN sponsored meeting we can choose #C and use the trips or anything > that is in our outreach plan and also in the GSE plan for our region or that is signed of from the GSE. If you see on the guidelines it is an "OR" not an "and" > > Each RALO is allocated up to three (3) individual regional trips, to be utilized for the following events occurring in that respective RALO’s region in a financial year (FY), and in accordance with the goals, strategies, and expected activities and outcomes detailed in each RALO’s Outreach Strategic Plan: > (a) an ICANN Public Meeting; or > (b) an official meeting organized by the ICANN Organization (e.g. the GDD Summit); or > (c) if there is no Public Meeting or official ICANN meeting occurring in that RALO’s region in that FY, a meeting in that region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being: (i) directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting), and (ii) consistent with the ICANN Organization’s outreach plan for that region. > It is clear that we do not have to use a trip for A or B as there is C. Benedetta said they put in C because of our questions. I think that Benedetta did not clear up the item in the wiki since item C Is what she was telling us at the meeting and is what is listed on the chart. > > Judith Sorry Judith, but I don't think that is correct. If you read further, there is a paragraph that reads "Where a RALO has used at least one (1) trip to an ICANN Public Meeting or official ICANN-organized meeting occurring in its region, it may use its remaining allocation(s) for a meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)." So all RALOs must use at least one regional trip to either an ICANN F2F ICANN meeting OR a ICANN organised meeting. EURALO, APRALO and AFRALO have the benefit of having ICANN F2F meetings in FY19 to choose for that trip, but all RALOs have to pick at least one ICANN organised meeting in the region and then be able to pick a "meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)". Only if there are no ICANN organised events or public meetings in the region, is (c) applied which essentially says.a RALO can use its 3 proposals for meetings "occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting) ". Dev Anand _______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach _______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach
Hi Vanda Yes you could use it for LACNIC or for any other program that is in LACRALO’s outreach plan and approved by your GSE. I would also say that the GSE may also approve IGF especially if the panel is icann related. Judith Sent from my iPhone Judith@jhellerstein.com Skype ID:Judithhellerstein
On Jul 24, 2018, at 12:28 PM, Vanda Scartezini <vanda@etges.com.br> wrote:
So, since we will not have an ICANN direct meeting in our region nezt fiscal year, shall we use it for a LACNIC, for instance, that is part of ICANN relevante stakeholder community?
Vanda Scartezini Polo Consultores Associados Av. Paulista 1159, cj 1004 01311-200- Sao Paulo, SP, Brazil Land Line: +55 11 3266.6253 Mobile: + 55 11 98181.1464 Sorry for any typos.
On 7/20/18, 18:56, "Alac-sc-outreach on behalf of Dev Anand Teelucksingh" <alac-sc-outreach-bounces@atlarge-lists.icann.org on behalf of devtee@gmail.com> wrote:
On Fri, Jul 20, 2018 at 2:37 PM Judith Hellerstein <judith@jhellerstein.com> wrote:
I understand this a bit differently based on the discussions that we had with Benedetta and Mary at ICANN Panama. Benedetta was clear that if there is no ICANN meeting or an ICANN sponsored meeting we can choose #C and use the trips or anything > that is in our outreach plan and also in the GSE plan for our region or that is signed of from the GSE. If you see on the guidelines it is an "OR" not an "and"
Each RALO is allocated up to three (3) individual regional trips, to be utilized for the following events occurring in that respective RALO’s region in a financial year (FY), and in accordance with the goals, strategies, and expected activities and outcomes detailed in each RALO’s Outreach Strategic Plan: (a) an ICANN Public Meeting; or (b) an official meeting organized by the ICANN Organization (e.g. the GDD Summit); or (c) if there is no Public Meeting or official ICANN meeting occurring in that RALO’s region in that FY, a meeting in that region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being: (i) directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting), and (ii) consistent with the ICANN Organization’s outreach plan for that region. It is clear that we do not have to use a trip for A or B as there is C. Benedetta said they put in C because of our questions. I think that Benedetta did not clear up the item in the wiki since item C Is what she was telling us at the meeting and is what is listed on the chart.
Judith
Sorry Judith, but I don't think that is correct. If you read further, there is a paragraph that reads "Where a RALO has used at least one (1) trip to an ICANN Public Meeting or official ICANN-organized meeting occurring in its region, it may use its remaining allocation(s) for a meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)."
So all RALOs must use at least one regional trip to either an ICANN F2F ICANN meeting OR a ICANN organised meeting. EURALO, APRALO and AFRALO have the benefit of having ICANN F2F meetings in FY19 to choose for that trip, but all RALOs have to pick at least one ICANN organised meeting in the region and then be able to pick a "meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)".
Only if there are no ICANN organised events or public meetings in the region, is (c) applied which essentially says.a RALO can use its 3 proposals for meetings "occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting) ".
Dev Anand _______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach
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Really its up to the GSE. I suggest that the RALO's make a list of CROP trips and compare it to the regional GSE. You don't want to second guess what is a legitimate trip for approval. G Glenn McKnight NARALO Secretariat mcknight.glenn@gmail.com http://toronto.ieee.ca/ IEEE Toronto SIGHT Chair glenn.mcknight@ieee.org skype gmcknight twitter gmcknight 289-830 6259 . On Wed, Jul 25, 2018 at 9:19 AM Judith Hellerstein <judith@jhellerstein.com> wrote:
Hi Vanda Yes you could use it for LACNIC or for any other program that is in LACRALO’s outreach plan and approved by your GSE. I would also say that the GSE may also approve IGF especially if the panel is icann related.
Judith
Sent from my iPhone Judith@jhellerstein.com Skype ID:Judithhellerstein
On Jul 24, 2018, at 12:28 PM, Vanda Scartezini <vanda@etges.com.br> wrote:
So, since we will not have an ICANN direct meeting in our region nezt fiscal year, shall we use it for a LACNIC, for instance, that is part of ICANN relevante stakeholder community?
Vanda Scartezini Polo Consultores Associados Av. Paulista 1159, cj 1004 01311-200- Sao Paulo, SP, Brazil Land Line: +55 11 3266.6253 Mobile: + 55 11 98181.1464 Sorry for any typos.
On 7/20/18, 18:56, "Alac-sc-outreach on behalf of Dev Anand Teelucksingh" <alac-sc-outreach-bounces@atlarge-lists.icann.org on behalf of devtee@gmail.com> wrote:
On Fri, Jul 20, 2018 at 2:37 PM Judith Hellerstein <judith@jhellerstein.com> wrote:
I understand this a bit differently based on the discussions that we had with Benedetta and Mary at ICANN Panama. Benedetta was clear that if there is no ICANN meeting or an ICANN sponsored meeting we can choose #C and use the trips or anything > that is in our outreach plan and also in the GSE plan for our region or that is signed of from the GSE. If you see on the guidelines it is an "OR" not an "and"
Each RALO is allocated up to three (3) individual regional trips, to be utilized for the following events occurring in that respective RALO’s region in a financial year (FY), and in accordance with the goals, strategies, and expected activities and outcomes detailed in each RALO’s Outreach Strategic Plan: (a) an ICANN Public Meeting; or (b) an official meeting organized by the ICANN Organization (e.g. the GDD Summit); or (c) if there is no Public Meeting or official ICANN meeting occurring in that RALO’s region in that FY, a meeting in that region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being: (i) directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting), and (ii) consistent with the ICANN Organization’s outreach plan for that region. It is clear that we do not have to use a trip for A or B as there is C. Benedetta said they put in C because of our questions. I think that Benedetta did not clear up the item in the wiki since item C Is what she was telling us at the meeting and is what is listed on the chart.
Judith
Sorry Judith, but I don't think that is correct. If you read further, there is a paragraph that reads "Where a RALO has used at least one (1) trip to an ICANN Public Meeting or official ICANN-organized meeting occurring in its region, it may use its remaining allocation(s) for a meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)."
So all RALOs must use at least one regional trip to either an ICANN F2F ICANN meeting OR a ICANN organised meeting. EURALO, APRALO and AFRALO have the benefit of having ICANN F2F meetings in FY19 to choose for that trip, but all RALOs have to pick at least one ICANN organised meeting in the region and then be able to pick a "meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)".
Only if there are no ICANN organised events or public meetings in the region, is (c) applied which essentially says.a RALO can use its 3 proposals for meetings "occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting) ".
Dev Anand _______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach
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Hi, Vanda, given that RIR meetings are meetings "demonstrably related to ongoing ICANN policy, advisory or technical activities", it should be acceptable. Dev Anand On Tue, Jul 24, 2018 at 12:28 PM Vanda Scartezini <vanda@etges.com.br> wrote:
So, since we will not have an ICANN direct meeting in our region nezt fiscal year, shall we use it for a LACNIC, for instance, that is part of ICANN relevante stakeholder community?
Vanda Scartezini Polo Consultores Associados Av. Paulista 1159, cj 1004 01311-200- Sao Paulo, SP, Brazil Land Line: +55 11 3266.6253 Mobile: + 55 11 98181.1464 Sorry for any typos.
On 7/20/18, 18:56, "Alac-sc-outreach on behalf of Dev Anand Teelucksingh" <alac-sc-outreach-bounces@atlarge-lists.icann.org on behalf of devtee@gmail.com> wrote:
On Fri, Jul 20, 2018 at 2:37 PM Judith Hellerstein <judith@jhellerstein.com> wrote: > I understand this a bit differently based on the discussions that we had with Benedetta and Mary at ICANN Panama. Benedetta was clear that if there is no ICANN meeting or an ICANN sponsored meeting we can choose #C and use the trips or anything > that is in our outreach plan and also in the GSE plan for our region or that is signed of from the GSE. If you see on the guidelines it is an "OR" not an "and" > > Each RALO is allocated up to three (3) individual regional trips, to be utilized for the following events occurring in that respective RALO’s region in a financial year (FY), and in accordance with the goals, strategies, and expected activities and outcomes detailed in each RALO’s Outreach Strategic Plan: > (a) an ICANN Public Meeting; or > (b) an official meeting organized by the ICANN Organization (e.g. the GDD Summit); or > (c) if there is no Public Meeting or official ICANN meeting occurring in that RALO’s region in that FY, a meeting in that region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being: (i) directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting), and (ii) consistent with the ICANN Organization’s outreach plan for that region. > It is clear that we do not have to use a trip for A or B as there is C. Benedetta said they put in C because of our questions. I think that Benedetta did not clear up the item in the wiki since item C Is what she was telling us at the meeting and is what is listed on the chart. > > Judith
Sorry Judith, but I don't think that is correct. If you read further, there is a paragraph that reads "Where a RALO has used at least one (1) trip to an ICANN Public Meeting or official ICANN-organized meeting occurring in its region, it may use its remaining allocation(s) for a meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)."
So all RALOs must use at least one regional trip to either an ICANN F2F ICANN meeting OR a ICANN organised meeting. EURALO, APRALO and AFRALO have the benefit of having ICANN F2F meetings in FY19 to choose for that trip, but all RALOs have to pick at least one ICANN organised meeting in the region and then be able to pick a "meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)".
Only if there are no ICANN organised events or public meetings in the region, is (c) applied which essentially says.a RALO can use its 3 proposals for meetings "occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting) ".
Dev Anand _______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach
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HI Vanda, Yes you could use it for LACNIC as they are your RIR like ARIN is for us Judith _________________________________________________________________________ Judith Hellerstein, Founder & CEO Hellerstein & Associates 3001 Veazey Terrace NW, Washington DC 20008 Phone: (202) 362-5139 Skype ID: judithhellerstein Mobile/Whats app: +1202-333-6517 E-mail: Judith@jhellerstein.com Website: www.jhellerstein.com Linked In: www.linkedin.com/in/jhellerstein/ Opening Telecom & Technology Opportunities Worldwide On 7/24/2018 12:20 PM, Vanda Scartezini wrote:
So, since we will not have an ICANN direct meeting in our region nezt fiscal year, shall we use it for a LACNIC, for instance, that is part of ICANN relevante stakeholder community?
Vanda Scartezini Polo Consultores Associados Av. Paulista 1159, cj 1004 01311-200- Sao Paulo, SP, Brazil Land Line: +55 11 3266.6253 Mobile: + 55 11 98181.1464 Sorry for any typos.
On 7/20/18, 18:56, "Alac-sc-outreach on behalf of Dev Anand Teelucksingh" <alac-sc-outreach-bounces@atlarge-lists.icann.org on behalf of devtee@gmail.com> wrote:
On Fri, Jul 20, 2018 at 2:37 PM Judith Hellerstein <judith@jhellerstein.com> wrote: > I understand this a bit differently based on the discussions that we had with Benedetta and Mary at ICANN Panama. Benedetta was clear that if there is no ICANN meeting or an ICANN sponsored meeting we can choose #C and use the trips or anything > that is in our outreach plan and also in the GSE plan for our region or that is signed of from the GSE. If you see on the guidelines it is an "OR" not an "and" > > Each RALO is allocated up to three (3) individual regional trips, to be utilized for the following events occurring in that respective RALO’s region in a financial year (FY), and in accordance with the goals, strategies, and expected activities and outcomes detailed in each RALO’s Outreach Strategic Plan: > (a) an ICANN Public Meeting; or > (b) an official meeting organized by the ICANN Organization (e.g. the GDD Summit); or > (c) if there is no Public Meeting or official ICANN meeting occurring in that RALO’s region in that FY, a meeting in that region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being: (i) directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting), and (ii) consistent with the ICANN Organization’s outreach plan for that region. > It is clear that we do not have to use a trip for A or B as there is C. Benedetta said they put in C because of our questions. I think that Benedetta did not clear up the item in the wiki since item C Is what she was telling us at the meeting and is what is listed on the chart. > > Judith
Sorry Judith, but I don't think that is correct. If you read further, there is a paragraph that reads "Where a RALO has used at least one (1) trip to an ICANN Public Meeting or official ICANN-organized meeting occurring in its region, it may use its remaining allocation(s) for a meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)."
So all RALOs must use at least one regional trip to either an ICANN F2F ICANN meeting OR a ICANN organised meeting. EURALO, APRALO and AFRALO have the benefit of having ICANN F2F meetings in FY19 to choose for that trip, but all RALOs have to pick at least one ICANN organised meeting in the region and then be able to pick a "meeting occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting)".
Only if there are no ICANN organised events or public meetings in the region, is (c) applied which essentially says.a RALO can use its 3 proposals for meetings "occurring in its region that is assessed by the relevant regional Global Stakeholder Engagement (GSE) regional vice-president as being directly and demonstrably related to ongoing ICANN policy, advisory or technical activities (e.g. a Regional Internet Registry meeting) ".
Dev Anand _______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach
Thanks Olivier for this email. I concur that its very important to have these issues clarified ASAP. I would therefore suggest to Daniel to organise a special O&E call with CROP staff and someone from GSE to answer the questions/issues on CROP that you've summarised. Re: changing the CROP PC reps, the FBSC can decide now on FBSC replacements to the CROP RT. Whether the FBSC (which is by appointment only) wants to have a call or a consensus call on their list is up to the FBSC chair. For O&E, I suggest that the O&E chair (Daniel) can ask the RALO chairs to suggest someone to be the O&E rep for CROP RT now meaning that the person the RALO chair picks will be an O&E member. Once the process is complete, a new chair for CROP RT can be picked. Additionally, its important for any persons selected on the CROP RT to - have read and understand fully the CROP procedures - be comfortable navigating and editing the CROP wiki. - organise and prepare trip proposals in consultation with the RALO chair and the travelers ; submit proposals to the CROP RT for review ; follow up with GSE to get their comment and approval ; update proposals based on comments received. - review and comment on At-Large trip proposals to ensure it is feasible, within CROP rules and achieves At-Large goals. - be online and responsive in carrying out all of the above given there are critical deadlines for proposals to be filed. So, it is important for persons to be online and responsive (via email or IM) to organising proposals, getting approvals and responding to queries to meet those critical deadlines. Dev Anand Dev Anand On Fri, Jul 20, 2018 at 2:17 PM Olivier MJ Crépin-Leblond <ocl@gih.com> wrote:
Dear Colleagues,
I am reading through the CROP FY19 guidelines ( https://community.icann.org/x/yicFBQ ) and as already mentioned in the meeting we had with CROP staff, and wearing my EURALO Chair hat, I have real problems understanding the thinking behind some of this year's guidelines/restrictions.
- The first out of the three CROP trips needs to be used on an ICANN meeting
What is the thinking behind this? CROP is meant for Outreach. Outreach at an ICANN meeting is already taking place through the Fellowship, through the NextGen, through the joint NCSG-ALAC or NCUC-At-Large sessions that we have organised. An ICANN meeting already has the regional leadership in attendance and they are already organising outreach there. We also make sure that we have volunteers at the booth, and frankly our experience at the ICANN or RALO booth at an ICANN meeting is that there are very few newcomers that are not already participating in the various other programs. And then CROP is only for 4 days, 3 nights, so anyone attending an ICANN meeting through CROP will only be there for an amount of time that is shorter than the shortest of ICANN meetings. What good is one person going to do when we already have our regular travellers there? So what we risk doing is to really waste that slot.
- Alternatively, the first slot can be used for another type of meeting organised by ICANN, such as GDD summits.
GDD summits are reserved solely for Contracted Parties (rather explicitly: https://www.icann.org/gddsummit ) so this does not make sense. Other local ICANN meetings are targeted towards a specific type of stakeholder, like businesses or government. Any CROP traveller from At-Large would not fit in the criteria for participants. Domains Fora that organised by ICANN are commercial in scope, so again, this does not correspond with the scope of the ALAC. The only meetings that would fit the At-Large purview are meetings organised by ICANN for end users. To my understanding, in 20 years of history, ICANN has never organised such a meeting. I would *really* like to see such a meeting being created by ICANN.
- Then we can use the two remaining CROP slots on an ICANN supported meeting What does this mean? - does this mean a meeting that ICANN is sponsoring financially? - does this mean a meeting where ICANN is already organising sessions/workshops? - does this mean a meeting that is not sponsored by ICANN or where ICANN is not organising sessions/workshops, but where a member of the ICANN Board or Staff is attending?
Given that an application needs to be made more than 6 weeks and 5 working days in advance of the date of the meeting, how is a RALO meant to know if ICANN is supporting the above? Is a list of ICANN approved meetings going to be published? Or does a RALO need to ask the GSE Team each time whether ICANN is supporting this meeting?
These are my questions/concerns regarding the new CROP process.
Now onto the second part of my email and it is concerning the CROP RT/PC.
At the moment, the CROP Review Team (CROP RT) is made up of 10 people (plus 2 observers and one Chair), two from each region, who collectively look at each CROP application and ensure that the application follows the program guidelines, including minimum time for an application. It also checks any discrepancy with the application. The CROP RT members are selected by each region, with one member coming from the Finance & Budget Sub-Committee (FBSC) and one member coming from the Outreach & Engagement working group. Why? It is because part of the checking of applications is to check that they correspond with the ICANN overall Strategy Goals (which the FBSC is involved in) and with the Outreach & Engagement plans of the ALAC (which the Sub-Committee on Outreach & Engagement is in charge of). I do not think that this was well understood. There is a proposal that this committee be disbanded/ended.
The CROP Program Committee (CROP PC) is mandated by the CROP staff as this is the Committee that interfaces the ALAC with CROP staff. This cannot be disbanded. At present, the CROP PC is exactly the same people as the CROP RT. But ending the CROP RT does not let you end the CROP PC which needs to remain in operation. So my question which I asked on yesterday's call but which I do not think I received a response for, was that since we keep the CROP PC but not the CROP RT we effectively are not changing the group? The only thing we are doing is to take away the method on how we currently select the CROP PC, and also remove the need for a CROP RT representative to check other RALO CROP applications. Thus this checking would need to be done by CROP program staff. So my questions here : how can a RALO change its CROP PC representatives now? Are these people appointed by the ALAC or by the RALOs. Do these people need to be in any other committee (like FBSC or O&E)?
I would appreciate that we work out these issues as soon as possible, because until then, EURALO will be in the impossibility to submit a CROP request. Our deadline for submitting a CROP request for ICANN Barcelona (20th October 2018) is Friday 31st August.
Kindest regards,
Olivier MJ Crépin-Leblond EURALO Chair _______________________________________________ Alac-sc-outreach mailing list Alac-sc-outreach@atlarge-lists.icann.org https://mm.icann.org/mailman/listinfo/alac-sc-outreach
participants (8)
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DANIEL NANGHAKA -
Dev Anand Teelucksingh -
Glenn McKnight -
Judith Hellerstein -
Maureen Hilyard -
Olivier MJ Crépin-Leblond -
Vanda Scartezini -
Vanda Scartezini