Hi Bill,
That’s a great idea, and here’s a common practice that might help streamline access control.
Google Docs has two key access settings:
General Access – Currently, it is set to "Anyone with the link," which is fine. However, within this setting, there are three options: Viewer, Commenter, and Editor. Right now, our documents are inconsistently set to either Commenter or Editor access.
I suggest we standardize this to "Viewer" to ensure consistency and prevent unintended modifications.
People with Access – To create a clear structure, I propose the following:
This setup ensures that only designated individuals can edit while maintaining transparency and preventing accidental deletions. Would love to hear everyone’s thoughts—any suggestions or refinements?
Cheers,
Pari
Hi Pari,Let me offer a structural/process suggestion. My experience is that anyone accessing one of our Google docs is, by default, in EDIT mode. Which means they can delete anybody else's contribution. It would help if the default was SUGGEST mode, with only the pen holder allowed to Edit.Not a perfect solution to the lack of transparency. But at least a step forward, as it would be clear who was making deletions.Bill Jouris
On Thu, Feb 6, 2025 at 5:01 AM, Pari Esfandiari via ALAC<alac@icann.org> wrote:_______________________________________________
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