I think that's correct. I would only add that those who wish to comment should do so by email. From there, the group debates the comments received. After the debate and a decision is made, the person designated incorporates the modification. If a comment needs to be made on a document that is considered final, the procedure is the same.

Best

 

Alberto

 

De: Pari Esfandiari via ALAC <alac@icann.org>
Enviado el: domingo, 9 de febrero de 2025 15:48
Para: alac@icann.org
Asunto: [ALAC] Re: Follow-Up on OFB Meeting – CIP Comment Timeline Review

 

Hi Bill,

That’s a great idea, and here’s a common practice that might help streamline access control.

Google Docs has two key access settings:

  1. General Access – Currently, it is set to "Anyone with the link," which is fine. However, within this setting, there are three options: Viewer, Commenter, and Editor. Right now, our documents are inconsistently set to either Commenter or Editor access.
    I suggest we standardize this to "Viewer" to ensure consistency and prevent unintended modifications.
  2. People with Access – To create a clear structure, I propose the following:
    • Penholders → Commenter access
    • Shepherd → Editor access

This setup ensures that only designated individuals can edit while maintaining transparency and preventing accidental deletions. Would love to hear everyone’s thoughts—any suggestions or refinements?

Cheers,
Pari

 

On Sun, Feb 9, 2025 at 5:42 PM Bill Jouris <b_jouris@yahoo.com> wrote:

Hi Pari, 

 

Let me offer a structural/process suggestion.  My experience is that anyone accessing one of our Google docs is, by default, in EDIT mode.  Which means they can delete anybody else's contribution.  It would help if the default was SUGGEST mode, with only the pen holder allowed to Edit.  

 

Not a perfect solution to the lack of transparency.  But at least a step forward, as it would be clear who was making deletions. 

 

Bill Jouris 

 

Sent from Yahoo Mail on Android

 

On Thu, Feb 6, 2025 at 5:01 AM, Pari Esfandiari via ALAC

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