From:
Pari Esfandiari via ALAC <alac@icann.org>
Date: Monday, 10 February 2025 at 19:03
To: Maureen Hilyard <maureen.hilyard@gmail.com>
Cc: alac@icann.org <alac@icann.org>
Subject: [ALAC] Re: Follow-Up on OFB Meeting – CIP Comment Timeline Review
Dear all,
I fully support Maureen’s point that one person should coordinate the process. However, regarding penholders' editorial rights, I want to highlight why this discussion started.
Recently, after dedicating over a week of full-time work on a document, I inserted six pages of review in
suggestion mode. Another penholder, without any consultation, accepted my changes using
editing mode, making it unclear who had done that work. She then inserted additional paragraphs and even modified my writing. Since these changes were made in edit mode, I could no longer see what
had been altered and whether I agreed with it or not, unless I went through the entire document—a very time-consuming process. Unfortunately, this isn’t the first time I’ve encountered such an issue.
As this illustrates, if all penholders have editing rights, we lose track of who contributed what, how much effort each person put in, and who is saying what. To ensure transparency and accountability, all penholders should remain in
suggestion mode, with only one designated person having editing rights—exercised only at the final stage after we reach an agreement.
This approach safeguards everyone's work and ensures a fair, collaborative process. Looking forward to your thoughts.
Cheers,
Pari
On Mon, Feb 10, 2025 at 1:05 PM Maureen Hilyard via ALAC <alac@icann.org> wrote:
Hi all
It is a great CI process that we are discussing here, but a necessary one. It is important that there is one person coordinating all the activities, and it should be the shepherd (if we are going to use these terms) who brings commentary
contributions to the attention of the OFB team. It is important to keep comments on the google doc where they can be resolved during the weekly discussions and decisions made according to consensus. Only penholders should have editorial rights.
On Mon, Feb 10, 2025 at 2:38 AM Eduardo Diaz via ALAC <alac@icann.org> wrote:
I agree with Judith on this and would add that penholders are ultimately responsible for getting the work done, which includes preparing draft documents, presenting and discussing
them with the community, and finalizing the draft to be submitted to ALAC for final approval. Anyone else should be able to comment. Shepherds provide guidance throughout this process. Therefore,
penholders have edit access, while anyone else has comment-only access.
On Sun, Feb 9, 2025 at 4:28 PM Judith Hellerstein via ALAC <alac@icann.org> wrote:
Hi all
Thanks for these comments. I think the pen holders should have edit access and everyone else should have commenter access. The Shepard , in my opinion, is to give guidance to the pen holders and the commenters. They set the tone for the
report.
Judith
On Feb 9, 2025, at 12:42 PM, Bill Jouris via ALAC <alac@icann.org> wrote:
Let me offer a structural/process suggestion. My experience is that anyone accessing one of our Google docs is, by default, in EDIT mode. Which means they can delete anybody else's contribution. It would help if the default was SUGGEST
mode, with only the pen holder allowed to Edit.
Not a perfect solution to the lack of transparency. But at least a step forward, as it would be clear who was making deletions.
On Thu, Feb 6, 2025 at 5:01 AM, Pari Esfandiari via ALAC
_______________________________________________
ALAC mailing list -- alac@icann.org
To unsubscribe send an email to
alac-leave@icann.org
At-Large Online: http://www.atlarge.icann.org
ALAC Working Wiki:
https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)
_______________________________________________
By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy)
and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style
delivery or disabling delivery altogether (e.g., for a vacation), and so on.
_______________________________________________
ALAC mailing list -- alac@icann.org
To unsubscribe send an email to
alac-leave@icann.org
At-Large Online: http://www.atlarge.icann.org
ALAC Working Wiki:
https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)
_______________________________________________
By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy)
and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style
delivery or disabling delivery altogether (e.g., for a vacation), and so on.
--
Notice: This email may contain confidential information, is subject
to legal privilege, and is intended for the use of the named addressee only. If you are not the intended recipient, you must not use, disclose or copy any part of this email. If you have received this email by mistake, please notify the sender and delete this
message immediately.
_______________________________________________
ALAC mailing list -- alac@icann.org
To unsubscribe send an email to
alac-leave@icann.org
At-Large Online: http://www.atlarge.icann.org
ALAC Working Wiki:
https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)
_______________________________________________
By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy)
and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style
delivery or disabling delivery altogether (e.g., for a vacation), and so on.
_______________________________________________
ALAC mailing list -- alac@icann.org
To unsubscribe send an email to
alac-leave@icann.org
At-Large Online: http://www.atlarge.icann.org
ALAC Working Wiki:
https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)
_______________________________________________
By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy)
and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style
delivery or disabling delivery altogether (e.g., for a vacation), and so on.