Hi Everyone On Tuesday/Wednesday's ALAC call, there were questions abut the need for non-US citizens to have filled in the form - so I asked. This is the answer for those (like me) who thought it was very clear, but needed confirmation after the call. Holly Begin forwarded message:

From: ICANN Constituency Travel <constituency-travel@icann.org> Date: 3 July 2013 4:54:39 PM AEST To: Holly Raiche <H.RAICHE@internode.on.net> Cc: ICANN Constituency Travel <constituency-travel@icann.org> Subject: Re: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY

Hi Holly,

Since you are not a US citizen, you will need to provide/complete a W-8BEN Form.

Thank you!

Best wishes,

Joseph de Jesus Travel Support Coordinator

Diane Schroeder, Joseph de Jesus, and Karen Lettner Constituency Travel Team

ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536

email: constituency-travel@icann.org

From: Holly Raiche <H.RAICHE@internode.on.net> Date: Tuesday, July 2, 2013 9:44 PM To: Joseph de Jesus <constituency-travel@icann.org> Subject: Re: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY

Hi Joseph A final question: Everyone was sent a US tax form, but it turned out it is only for US citizens. I have not filled it out, since I am an Australian citizen. I am assuming that means that my per diem will go into the bank soon, and that all is okay.

Thanks (amidst what must be a VERY busy time for you)

Holly On 28/06/2013, at 6:26 AM, ICANN Constituency Travel wrote:

...

Thank you. Duly noted.

Best wishes,

Joseph de Jesus Travel Support Coordinator

Diane Schroeder, Joseph de Jesus, and Karen Lettner Constituency Travel Team

ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536

email: constituency-travel@icann.org

From: Holly Raiche <H.RAICHE@internode.on.net> Date: Thursday, June 27, 2013 1:19 PM To: Joseph de Jesus <constituency-travel@icann.org> Subject: Re: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY

Hi Joseph

I hope that isn't a 'change' - just reflecting the flight plans already made (arrival late in the evening of the 12th and departure mid afternoon of the 19th)

Also, when my accommodation is booked, could someone please note that my plane doesn't arrive in Durban until 7.05 pm so I"ll be a late arrival

Thanks

On 28/06/2013, at 2:51 AM, ICANN Constituency Travel wrote:

...

Hi Holly,

I'll make the change.

Best wishes,

Joseph de Jesus Travel Support Coordinator

Diane Schroeder, Joseph de Jesus, and Karen Lettner Constituency Travel Team

ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536

email: constituency-travel@icann.org

From: Holly Raiche <H.RAICHE@internode.on.net> Date: Wednesday, June 26, 2013 7:05 PM To: Joseph de Jesus <constituency-travel@icann.org> Subject: Re: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY

Hi Joseph

I had planned to check out the morning of the 19th - so my last night will be the 18th.

Holly On 27/06/2013, at 9:51 AM, ICANN Constituency Travel wrote:

...

Hello Holly,

Before I approve, I note that you are departing on the 19th. Will you be checking out and leaving the conference where you have meetings on the 18th?

Best wishes,

Joseph de Jesus Travel Support Coordinator

Diane Schroeder, Joseph de Jesus, and Karen Lettner Constituency Travel Team

ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536

email: constituency-travel@icann.org

From: Holly Raiche <H.RAICHE@internode.on.net> Date: Tuesday, June 25, 2013 9:16 PM To: Joseph de Jesus <constituency-travel@icann.org> Subject: Re: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY

Hi Joseph

This email suggests that ICANN will only cover accommodation for the nights of 13 - 19 July. The nights' accommodation I will need are from 12 - 18 July - the same number of nights, but just a day earlier. As I have already explained, the best flight for me from Australia arrives at 2200 on the 12th. Other flights, costing much the same, would have taken considerably longer time and I would have arrived Saturday morning - when the meetings I will be attending - will have started.

So please confirm that ICANN will be covering my accommodation costs on the nights from 12 - 18 July.

Thank you

Harriet (Holly) Raiche

On 24/06/2013, at 4:51 PM, ICANN Constituency Travel wrote:

...

Dear Harriet,

Your itinerary below has been ticketed and this itinerary has been approved to be paid by ICANN with the following provisions:

1)ICANN will pay hotel nights for only Saturday, July 13, 13 - Friday, July 19, 13. It is your own financial responsibility to pay for any other hotel nights outside of your approved travel days.

2)It is your responsibility to make your own hotel arrangement for your outside approved travel days. If you would like to stay at the same hotel for any unapproved travel days, please submit your request to us and we will attempt to accommodate. Kindly note that you will be financially responsible in paying for during the outside travel days.

3)You are only eligible for per diem/stipend/actual expenses (as it pertains to your group) payments as based on your approved travel dates.

4)If you subsequently make any changes to your itinerary, you are financially responsible in paying for all additional fare costs.

Best wishes,

Joseph de Jesus Travel Support Coordinator

Diane Schroeder, Joseph de Jesus, and Karen Lettner Constituency Travel Team

ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536

email: constituency-travel@icann.org

From: "burbankgba@bcdtravel.com" <burbankgba@bcdtravel.com> Date: Friday, June 21, 2013 6:43 PM To: Joseph de Jesus <constituency-travel@icann.org>, "H.RAICHE@INTERNODE.ON.NET" <H.RAICHE@INTERNODE.ON.NET> Subject: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY

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Invoice / Ticket Receipt Total Invoice Amount: 2976.00 USD ElectronicTicket Number: 0837287965289 Invoice Number: 0038289 Ticket Amount: 2976.00 USD Form of Payment: AX***********1006

This ticket information applies to the following trip(s):

South African Airways Flight 7701 from Sydney to Johannesburg on July 12 South African Airways Flight 575 from Johannesburg to Durban on July 12 South African Airways Flight 566 from Durban to Johannesburg on July 19 South African Airways Flight 7700 from Johannesburg to Sydney on July 19

Travel Summary – Agency Record Locator KMOCMY Traveler RAICHE / HARRIET LOCKE Reference number by traveler: Not Applicable

Date From/To Flight/Vendor Status Depart/Arrive Class/Type 07/12/2013 SYD-JNB SA 7701 Confirmed 09:55 AM/04:15 PM Economy / S 07/12/2013 JNB-DUR SA 575 Confirmed 05:55 PM/07:05 PM Economy / H 07/19/2013 DUR-JNB SA 566 Confirmed 03:30 PM/04:40 PM Economy / B 07/19/2013 JNB-SYD SA 7700 Confirmed 06:15 PM/02:15 PM +1 Economy / S

AIR - Friday, July 12 2013 - Agency Record Locator KMOCMY Add to Calendar Need Help? South African Airways Flight SA7701 Economy Class Depart: Kingsford Smith, TERMINAL 1 INTERNATIONAL Sydney, New South Wales, Australia Weather 09:55 AM Friday, July 12 2013 Arrive: O.R. Tambo Int'l, TERMINAL A Johannesburg, South Africa Weather 04:15 PM Friday, July 12 2013 Duration: 14 hour(s) and 20 minute(s) Non-stop Status: Confirmed - South African Airways Record Locator: 5ZLS88 Equipment: Boeing 747-400 Passenger Operated By: Qantas Airways Seat: Assigned at Check-in FF Number: QFXXXX814 - RAICHE/HARRIET LOCKE Distance: 6845 miles CO2 Emissions: 2,560.03lbs/1,163.65kgs

AIR - Friday, July 12 2013 - Agency Record Locator KMOCMY South African Airways Flight SA575 Economy Class Depart: O.R. Tambo Int'l, TERMINAL B Johannesburg, South Africa Weather 05:55 PM Friday, July 12 2013 Arrive: King Shaka International Airport Durban, South Africa Weather 07:05 PM Friday, July 12 2013 Duration: 1 hour(s) and 10 minute(s) Non-stop Status: Confirmed - South African Airways Record Locator: 5ZLS88 Meal: Snack or Brunch Equipment: Airbus Industrie A319 Seat: Assigned at Check-in FF Number: QFXXXX814 - RAICHE/HARRIET LOCKE Distance: 312 miles CO2 Emissions: 137.28lbs/62.4kgs

AIR - Friday, July 19 2013 - Agency Record Locator KMOCMY Add to Calendar Need Help? South African Airways Flight SA566 Economy Class Depart: King Shaka International Airport Durban, South Africa Weather 03:30 PM Friday, July 19 2013 Arrive: O.R. Tambo Int'l, TERMINAL B Johannesburg, South Africa Weather 04:40 PM Friday, July 19 2013 Duration: 1 hour(s) and 10 minute(s) Non-stop Status: Confirmed - South African Airways Record Locator: 5ZLS88 Meal: Snack or Brunch Equipment: Boeing 737-800 Passenger Seat: Assigned at Check-in FF Number: QFXXXX814 - RAICHE/HARRIET LOCKE Distance: 312 miles CO2 Emissions: 137.28lbs/62.4kgs Remarks: A DEPARTURE TAX MAY EXIST. DEPARTURE TAXES ARE PAYABLE IN LOCAL CURRENCY.

AIR - Friday, July 19 2013 - Agency Record Locator KMOCMY South African Airways Flight SA7700 Economy Class Depart: O.R. Tambo Int'l, TERMINAL A Johannesburg, South Africa Weather 06:15 PM Friday, July 19 2013 Arrive: Kingsford Smith, TERMINAL 1 INTERNATIONAL Sydney, New South Wales, Australia Weather 02:15 PM Saturday, July 20 2013 Duration: 12 hour(s) and 0 minute(s) Non-stop Status: Confirmed - South African Airways Record Locator: 5ZLS88 Equipment: Boeing 747-400 Passenger Operated By: Qantas Airways Seat: Assigned at Check-in FF Number: QFXXXX814 - RAICHE/HARRIET LOCKE Distance: 6845 miles CO2 Emissions: 2,560.03lbs/1,163.65kgs

Remarks ----------------AFTER HOURS EMERGENCY CONTACTS-------- PLEASE CALL THE TRAVEL DEPT DURING OPERATING HOURS MON-FRI 900AM PST - 600PM PST FOR TRAVEL EMERGENCIES AFTERHOURS AND ON WEEKENDS PLEASE CALL 1-877-910-9738 AND USE MEMBERSHIP CODE SMS8C IF TRAVELING OUTSIDE THE US OR CANADA PLEASE HAVE INTERNATIONAL OPERATOR PLACE A COLLECT CALL TO 847-759-5437 FOR TRAVEL ASSISTANCE ----------------SECURITY INFORMATION------------------ FOR SECURITY INFORMATION PLEASE REFER TO THE US STATE DEPARTMENT WEBSITE WWW.TRAVEL.STATE.GOV‡ FOR INTERNATIONAL HEALTH/IMMUNIZATION REQUIREMENTS REFER TO THE CDC WEBSITE WWW.CDC.GOV/TRAVEL FOR ADDITIONAL HEALTH INFORMATION PLEASE REFER TO THE WHO WEBSITE WWW.WHO.INT ----------------MISC AIRLINE ADVISORIES--------------- PLEASE BE ADVISED THAT SOME AIRLINES CHARGE SERVICE FEES FOR CHANGES MADE DIRECTLY WITH THE AIRLINE ----------------------------------------------------- FOR INFORMATION ON TRAVEL REQUIREMENTS/U.S. EMBASSIES AND/OR HEALTH IMMUNIZATIONS VISIT WWW.TRAVEL.STATE.GOV OR CALL 202-647-5225 *ATTN U.S. CITIZENS TRAVELLING INTERNATIONALLY* A VALID PASSPORT IS REQUIRED FOR TRAVEL OUTSIDE THE U.S. AND ITS TERRITORIES. MOST COUNTRIES REQUIRE THAT YOUR PASSPORT BE VALID AT LEAST SIX <6> MONTHS BEYOND THE DATES OF YOUR TRIP AND CONTAIN AT LEAST ONE BLANK VISA PAGE. FOR DOMESTIC TRAVEL CHECK IN 2 HOURS PRIOR TO DEPARTURE. INTERNATIONAL CHECK IN 3 HOURS PRIOR. GOVERNMENT ISSUED PHOTO ID IS REQUIRED. OBTAIN YOUR BOARDING PASS PRIOR TO REACHING THE MAIN SECURITY CHECK POINT VIA AN ETKT KIOSK AIRLINE COUNTER OR WEBSITE 24 HRS PRIOR TO DEPARTURE. RECONFIRM CONTINUING INTL FLIGHTS AT LEAST 72 HOURS IN ADVANCE. TICKET IS NON REFUNDABLE/NON TRANSFERABLE. CHANGES SUBJECT TO PENALTIES PLUS FARE INCREASE. SOME CARRIERS REQUIRE CANCELLATION PRIOR TO DEPARTURE OR YOUR TICKET MAY HAVE NO VALUE. CALL THE TRAVEL OFFICE FOR CHANGES OR CANCELLATION OF THIS TRIP CHECKED BAGGAGE POLICIES VARY BASED ON CARRIER AND DESTINATION. FOR THE LATEST INFORMATION PLEASE CHECK WITH YOUR TRAVEL CONSULTANT OR THE AIRLINES WEBSITE. YOUR TRAVEL ITINERARY CAN BE VIEWED ONLINE AT WWW.VIRTUALLYTHERE.COM. YOUR RESERVATION CODE IS KMOCMY. PROOF OF CITIZENSHIP IS REQUIRED FOR THIS ITINERARY

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Email generated on Saturday, June 22, 2013/1:43 AM UTC

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