FYI -------- Original Message -------- Subject: Re: [soac-discussion] ICANN/SO-AC LEADERS Brainstorming Collaboration Date: Tue, 08 Oct 2013 03:50:44 +0400 From: Olivier MJ Crepin-Leblond <ocl@gih.com> To: David Olive <david.olive@icann.org> CC: Susie Johnson <susie.johnson@icann.org>, "soac-discussion@icann.org" <soac-discussion@icann.org>, Sally Costerton <sally.costerton@icann.org>, Nick Tomasso <nick.tomasso@icann.org>, "Tanzanica S. King" <tanzanica.king@icann.org>, Robert Hoggarth <robert.hoggarth@icann.org> Filed under Ref. AL-ALAC-CO-1013-01-00-EN Dear David, The At-Large Community has discussed the outcome of the ICANN/SO-AC Leaders Collaborative Brainstorming Conference Call and the proposals for the Buenos Aires meeting which have been suggested on the SO/AC mailing list. We issued a formal call for comments to our members and received a comprehensive response. On the whole, our community welcomed the SO/AC cross-constituency session on Monday afternoon. As a supporter of "breaking down the silos", the ALAC can only applaud the reinstatement of such a session, noting that it has issued Statements in the past that have asked precisely for its reinstatement. Some members were not too keen on the selection of subjects, especially the "policy vs. implementation" topic which is already the subject of a GNSO working group. The "Public Interest Commitment (PIC) issues" was more welcome -- with the ALAC having already expressed its position strongly on this topic. Our community has not been as welcoming for moving the public forum to Thursday morning. It was indeed understood that moving the public forum forward will only serve to make the ICANN week even shorter than it currently is. It has been customary for the ALAC to hold its wrap-up meeting on Thursday morning in order to finalise any Statement or declaration it wished to present at the afternoon Public Forum. The bringing forward of the Forum will require the ALAC to find an alternative time to work and this will undeniably affect our whole week of work. This additional shortening of the ICANN week is therefore most unwelcome. The ALAC has advocated the return of Fridays due to its community having to crunch too much work in too little time. This proposal does exactly the opposite and will trigger earlier and earlier departures thus shortening the week even further. Several ALAC members taking part in the Meetings Strategy Working Group also expressed their surprise at having been sidelined for this brainstorming call which has given rise to a proposal for Buenos Aires. Does this mean that the work that the Meetings Strategy Working Group undertook on this topic is void? Kind regards, Olivier MJ Crépin-Leblond ALAC Chair On 21/09/2013 18:54, Susie Johnson wrote:

*E-MAIL SENT ON BEHALF OF DAVID A. OLIVE:*

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Dear SO-AC Leaders:

Thanks to those of you who were able to participate in Thursday's ICANN/SO-AC Leaders Collaborative Brainstorming Conference Call on the Buenos Aires Meeting schedule. An overview of our discussion follows.

The changes call participants agreed to pursue, with further consultation, for the Buenos Aires Meeting schedule are:

· Establishing a 90-minute, cross-constituency, subject-based session developed and run by the SO-AC leadership team and held Monday afternoon in the main meeting room. Initial thoughts on two potential topics were:

o Policy vs. Implementation, and

o Public Interest Commitment Issues

We would appreciate your reactions on whether or not you would support holding this session, as well as the potential session topics to be discussed. If you wish to proceed with this concept, the Policy team is ready to assist you in organizing your discussions and planning for such a session, as you deem appropriate.

· Running a new gTLD (GDD) track on Monday in parallel to high-interest topic sessions taking place in the main meeting room.

· Moving the Public Forum from Thursday afternoon to Thursday morning in an effort to increase attendance.

· Adding timeslots for high-interest topics and community sessions on Thursday afternoon.

A suggested change that will not be implemented for Buenos Aires is a full day of SO-AC reports to the community on Wednesday. Participants agreed that there is not time to make significant changes to the Tuesday and Wednesday schedules.

For those of you who were unable to participate in the call, a transcript AND chat room comments are attached. A link to an audio recording of the call is below.

Please provide your thoughts about these ideas at your earliest convenience but no later than Monday, 7 October. We look forward to your comments, and a continuing dialogue as we strive to improve the ICANN Meeting experience for the community. We'll look to arrange some specific follow-up calls to discuss the Monday afternoon session in detail.

Best regards,

Sally & David

Sally Costerton, Senior Advisor to the President, Global Stakeholder Engagement

David A. Olive, Vice President, Policy Development Support / General Manager, ICANN Regional Headquarters -- Istanbul

*Link to the audio call:*

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https://icann.box.com/shared/static/ejt11w7r63hlxoiwey7g.mp3

*Susie Johnson*

Executive Assistant to

Vice President of Policy Development

*Internet Corporation for Assigned Names and Numbers (ICANN)*

12025 Waterfront Drive, Suite 300

Los Angeles, California 90094-2536

Direct: +1 310 301 3863

Mobile: +1 310 383 1240

Office: +1 310 301 5800

www.icann.org <http://www.icann.org/>__

-- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html