Fwd: Re: ALAC proposal on multi-year planning for face-to-face meetings
Rinalia beat me to it, but here is the note I received from Xavier along with my reply. This is indeed a landmark decision. My thanks to Olivier who spearheaded this initiative, and to all others who contributed to its success. Alan ======================
Thanks so much Xavier. I have been at a meeting in Africa and did not see the announcement.
We certainly hoped that our proposal would be accepted, but this is faster and better than we dared hope.
I am the rest of the ALAC and At-Large do appreciate what you, your staff, and the Board Finance Committee have done.
Warm regards, Alan
From: "Xavier J. Calvez" <xavier.calvez@icann.org> To: Alan Greenberg <alan.greenberg@mcgill.ca>, Cherine Chalaby <cherine.chalaby@icann.org>, Asha Hemrajani <asha.hemrajani@icann.org> CC: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com>, "Board Operations" <board-operations@icann.org> Subject: Re: ALAC proposal on multi-year planning for face-to-face meetings Date: Mon, 13 Jun 2016 22:56:30 +0000
Dear Alan,
I am following up on the email below and attached proposal.
As Cherine and I had indicated, we have addressed this request in the public comment responses, which were published on 6 June (see link below, page 116/119). In case, you would not have had an opportunity to review this document, you will find below the text of the response. Hopefully, this conveys adequately that the ALAC request is welcome and approved.
I want to ensure it is clear that the Goal 1.3 of the 5-year Operating Plan has been adjusted to reflect this proposal, with a mention of the At Large meetings as relevant in each remaining years of the 5-year plan.
If you have any questions, please let Cherine or I know.
Link: https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-f...
Response
Value in Face-to-Face Meetings ICANN recognizes the fundamental importance of the representation of users in ICANNâs multistakeholder model, and of the participation of such representatives in its activities. ICANN also recognizes that the existing structures of the At-Large organization depend for their effectiveness on face-to-face meetings, and that the past experience of the value resulting from such face-to-face meetings has received broad consensus from the community.
ICANN Agrees with the At-Large Request ICANN welcomes the request from At-Large for a multiyear schedule of General Assemblies and Summits. It is consistent with the organizationâs efforts to plan more and better in both short and long terms. It allows the existing meetings and costs to be put in the longer term perspective of a five-year cycle. This will improve the predictability of activities and costs for the ICANN organization and allow better planning and increased efficiency in the organization of such meetings. It also makes explicit the commitment of the At-Large organization to the suggested structure of meetings included in the proposal.
The Way Forward ICANN plans to integrate the At-Large multiyear schedule of General Assemblies and Summits, and similar requests from other parts of the community, into ICANNâs Five-Year Operating Plan. This means At-Large will not have to make new requests every year for the inclusion in the Fiscal Year Operating Plan and Budget.
Future Considerations The Fiscal Year Operating Plan and Budget are subject to community and Board approval each year. Because of the longer term planning arising from this process, both the ICANN and At-Large organizations will need to be flexible and adjust the scheduling of General Assemblies and Summit meetings to take account of circumstances as they arise. â We also recommended that At-Large provides periodic updates of the five-year cycle of meetings. These should happen at least once a year and at least two months before the scheduled date of publication of the draft annual operating plan and budget for public comment.
Changes to be made in final FY17 planning documents Integrate the proposed multiyear planning proposal into the FY17 Operating Plan and Budget
Thank you.
Best, Xavier
Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348
-----Original Message----- From: Alan Greenberg <alan.greenberg@mcgill.ca> Date: Sunday, May 1, 2016 at 9:40 AM To: Cherine Chalaby <cherine.chalaby@icann.org>, Asha Hemrajani <asha.hemrajani@icann.org>, Xavier Calvez <xavier.calvez@icann.org> Cc: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com> Subject: ALAC proposal on multi-year planning for face-to-face meetings
Dear Cherine, Asha and Xavier,
As discussed in Marrakech, the ALAC Proposal for Multi-Year Planning of At-Large Face-to-Face Meetings has been submitted to the Public Comment on the Y17 plan and budget. I am attaching a copy here for your convenience. I am of course available to answer any questions you may have.
If you have any idea of the time-line for addressing the proposal, I would appreciate if you could share it. If it is aspirational and not something you would like to see published, I will only share with my trusted leadership team. You will note that the proposal implies but does not explicitly say that this should be rolled into the FY17 plan and budget, so we have tried to give you flexibility as to how things play out.
Warm regards, Alan
It is great news indeed. Well worth the effort I know that a lot of people put into this - particularly you and Olivier. It seems like a catchphrase at the moment, but Congratulations! On Mon, Jun 13, 2016 at 5:24 PM, Alan Greenberg <alan.greenberg@mcgill.ca> wrote:
Rinalia beat me to it, but here is the note I received from Xavier along with my reply.
This is indeed a landmark decision. My thanks to Olivier who spearheaded this initiative, and to all others who contributed to its success.
Alan
======================
Thanks so much Xavier. I have been at a meeting in Africa and did not see the announcement.
We certainly hoped that our proposal would be accepted, but this is faster and better than we dared hope.
I am the rest of the ALAC and At-Large do appreciate what you, your staff, and the Board Finance Committee have done.
Warm regards, Alan
From: "Xavier J. Calvez" <xavier.calvez@icann.org>
To: Alan Greenberg <alan.greenberg@mcgill.ca>, Cherine Chalaby <cherine.chalaby@icann.org>, Asha Hemrajani < asha.hemrajani@icann.org> CC: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com>, "Board Operations" <board-operations@icann.org> Subject: Re: ALAC proposal on multi-year planning for face-to-face meetings Date: Mon, 13 Jun 2016 22:56:30 +0000
Dear Alan,
I am following up on the email below and attached proposal.
As Cherine and I had indicated, we have addressed this request in the public comment responses, which were published on 6 June (see link below, page 116/119). In case, you would not have had an opportunity to review this document, you will find below the text of the response. Hopefully, this conveys adequately that the ALAC request is welcome and approved.
I want to ensure it is clear that the Goal 1.3 of the 5-year Operating Plan has been adjusted to reflect this proposal, with a mention of the At Large meetings as relevant in each remaining years of the 5-year plan.
If you have any questions, please let Cherine or I know.
Link: https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-f...
Response
Value in Face-to-Face Meetings ICANN recognizes the fundamental importance of the representation of users in ICANN’s multistakeholder model, and of the participation of such representatives in its activities. ICANN also recognizes that the existing structures of the At-Large organization depend for their effectiveness on face-to-face meetings, and that the past experience of the value resulting from such face-to-face meetings has received broad consensus from the community.
ICANN Agrees with the At-Large Request ICANN welcomes the request from At-Large for a multiyear schedule of General Assemblies and Summits. It is consistent with the organization’s efforts to plan more and better in both short and long terms. It allows the existing meetings and costs to be put in the longer term perspective of a five-year cycle. This will improve the predictability of activities and costs for the ICANN organization and allow better planning and increased efficiency in the organization of such meetings. It also makes explicit the commitment of the At-Large organization to the suggested structure of meetings included in the proposal.
The Way Forward ICANN plans to integrate the At-Large multiyear schedule of General Assemblies and Summits, and similar requests from other parts of the community, into ICANN’s Five-Year Operating Plan. This means At-Large will not have to make new requests every year for the inclusion in the Fiscal Year Operating Plan and Budget.
Future Considerations The Fiscal Year Operating Plan and Budget are subject to community and Board approval each year. Because of the longer term planning arising from this process, both the ICANN and At-Large organizations will need to be flexible and adjust the scheduling of General Assemblies and Summit meetings to take account of circumstances as they arise. “ We also recommended that At-Large provides periodic updates of the five-year cycle of meetings. These should happen at least once a year and at least two months before the scheduled date of publication of the draft annual operating plan and budget for public comment.
Changes to be made in final FY17 planning documents Integrate the proposed multiyear planning proposal into the FY17 Operating Plan and Budget
Thank you.
Best, Xavier
Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348
-----Original Message----- From: Alan Greenberg <alan.greenberg@mcgill.ca> Date: Sunday, May 1, 2016 at 9:40 AM To: Cherine Chalaby <cherine.chalaby@icann.org>, Asha Hemrajani < asha.hemrajani@icann.org>, Xavier Calvez <xavier.calvez@icann.org> Cc: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com> Subject: ALAC proposal on multi-year planning for face-to-face meetings
Dear Cherine, Asha and Xavier,
As discussed in Marrakech, the ALAC Proposal for Multi-Year Planning of At-Large Face-to-Face Meetings has been submitted to the Public Comment on the Y17 plan and budget. I am attaching a copy here for your convenience. I am of course available to answer any questions you may have.
If you have any idea of the time-line for addressing the proposal, I would appreciate if you could share it. If it is aspirational and not something you would like to see published, I will only share with my trusted leadership team. You will note that the proposal implies but does not explicitly say that this should be rolled into the FY17 plan and budget, so we have tried to give you flexibility as to how things play out.
Warm regards, Alan
_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
Indeed it is wonderful News. Finally we have a long term plan for At Large community. Congrats to all Vanda Scartezini Polo Consultores Associados Av. Paulista 1159 # 1004 01311-200 – Sao Paulo/SP – Brazil Phone: + 55 11 3266-6253 Mobile: + 55 11 98181-1464 From: <alac-bounces@atlarge-lists.icann.org> on behalf of Maureen Hilyard <maureen.hilyard@gmail.com> Date: Tuesday, June 14, 2016 at 1:49 AM To: Alan Greenberg <alan.greenberg@mcgill.ca> Cc: ALAC <alac@atlarge-lists.icann.org> Subject: Re: [ALAC] Fwd: Re: ALAC proposal on multi-year planning for face-to-face meetings It is great news indeed. Well worth the effort I know that a lot of people put into this - particularly you and Olivier. It seems like a catchphrase at the moment, but Congratulations! On Mon, Jun 13, 2016 at 5:24 PM, Alan Greenberg <alan.greenberg@mcgill.ca<mailto:alan.greenberg@mcgill.ca>> wrote: Rinalia beat me to it, but here is the note I received from Xavier along with my reply. This is indeed a landmark decision. My thanks to Olivier who spearheaded this initiative, and to all others who contributed to its success. Alan ====================== Thanks so much Xavier. I have been at a meeting in Africa and did not see the announcement. We certainly hoped that our proposal would be accepted, but this is faster and better than we dared hope. I am the rest of the ALAC and At-Large do appreciate what you, your staff, and the Board Finance Committee have done. Warm regards, Alan From: "Xavier J. Calvez" <xavier.calvez@icann.org<mailto:xavier.calvez@icann.org>> To: Alan Greenberg <alan.greenberg@mcgill.ca<mailto:alan.greenberg@mcgill.ca>>, Cherine Chalaby <cherine.chalaby@icann.org<mailto:cherine.chalaby@icann.org>>, Asha Hemrajani <asha.hemrajani@icann.org<mailto:asha.hemrajani@icann.org>> CC: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com<mailto:rinalia.abdulrahim@gmail.com>>, "Board Operations" <board-operations@icann.org<mailto:board-operations@icann.org>> Subject: Re: ALAC proposal on multi-year planning for face-to-face meetings Date: Mon, 13 Jun 2016 22:56:30 +0000 Dear Alan, I am following up on the email below and attached proposal. As Cherine and I had indicated, we have addressed this request in the public comment responses, which were published on 6 June (see link below, page 116/119). In case, you would not have had an opportunity to review this document, you will find below the text of the response. Hopefully, this conveys adequately that the ALAC request is welcome and approved. I want to ensure it is clear that the Goal 1.3 of the 5-year Operating Plan has been adjusted to reflect this proposal, with a mention of the At Large meetings as relevant in each remaining years of the 5-year plan. If you have any questions, please let Cherine or I know. Link: https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-f... Response Value in Face-to-Face Meetings ICANN recognizes the fundamental importance of the representation of users in ICANN’s multistakeholder model, and of the participation of such representatives in its activities. ICANN also recognizes that the existing structures of the At-Large organization depend for their effectiveness on face-to-face meetings, and that the past experience of the value resulting from such face-to-face meetings has received broad consensus from the community. ICANN Agrees with the At-Large Request ICANN welcomes the request from At-Large for a multiyear schedule of General Assemblies and Summits. It is consistent with the organization’s efforts to plan more and better in both short and long terms. It allows the existing meetings and costs to be put in the longer term perspective of a five-year cycle. This will improve the predictability of activities and costs for the ICANN organization and allow better planning and increased efficiency in the organization of such meetings. It also makes explicit the commitment of the At-Large organization to the suggested structure of meetings included in the proposal. The Way Forward ICANN plans to integrate the At-Large multiyear schedule of General Assemblies and Summits, and similar requests from other parts of the community, into ICANN’s Five-Year Operating Plan. This means At-Large will not have to make new requests every year for the inclusion in the Fiscal Year Operating Plan and Budget. Future Considerations The Fiscal Year Operating Plan and Budget are subject to community and Board approval each year. Because of the longer term planning arising from this process, both the ICANN and At-Large organizations will need to be flexible and adjust the scheduling of General Assemblies and Summit meetings to take account of circumstances as they arise. “ We also recommended that At-Large provides periodic updates of the five-year cycle of meetings. These should happen at least once a year and at least two months before the scheduled date of publication of the draft annual operating plan and budget for public comment. Changes to be made in final FY17 planning documents Integrate the proposed multiyear planning proposal into the FY17 Operating Plan and Budget Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838<tel:%2B1%20%28310%29%20301%205838> Mobile : +1 (805) 312 0052<tel:%2B1%20%28805%29%20312%200052> Fax : +1 (310) 957-2348<tel:%2B1%20%28310%29%20957-2348> -----Original Message----- From: Alan Greenberg <alan.greenberg@mcgill.ca<mailto:alan.greenberg@mcgill.ca>> Date: Sunday, May 1, 2016 at 9:40 AM To: Cherine Chalaby <cherine.chalaby@icann.org<mailto:cherine.chalaby@icann.org>>, Asha Hemrajani <asha.hemrajani@icann.org<mailto:asha.hemrajani@icann.org>>, Xavier Calvez <xavier.calvez@icann.org<mailto:xavier.calvez@icann.org>> Cc: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com<mailto:rinalia.abdulrahim@gmail.com>> Subject: ALAC proposal on multi-year planning for face-to-face meetings
Dear Cherine, Asha and Xavier,
As discussed in Marrakech, the ALAC Proposal for Multi-Year Planning of At-Large Face-to-Face Meetings has been submitted to the Public Comment on the Y17 plan and budget. I am attaching a copy here for your convenience. I am of course available to answer any questions you may have.
If you have any idea of the time-line for addressing the proposal, I would appreciate if you could share it. If it is aspirational and not something you would like to see published, I will only share with my trusted leadership team. You will note that the proposal implies but does not explicitly say that this should be rolled into the FY17 plan and budget, so we have tried to give you flexibility as to how things play out.
Warm regards, Alan
_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org<mailto:ALAC@atlarge-lists.icann.org> https://atlarge-lists.icann.org/mailman/listinfo/alac At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...) _______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
Hello everyone, I am obviously thrilled about these news. This is due to a lot of people working on this, planting seeds at various levels, adding their input to the document and speaking to individual Board members and other community leaders. Alan and I, as ALAC Chair, might have been the drivers of the initiative, but the vehicle moved forward thanks to your collective push, including our past and current selected Board members. So THANK YOU everyone. But you know, only part of the deal has gone through so far: the funding. Now comes the hard work of actually making good use of this ability to meet more regularly both at RALO and At-Large level, in order to increase the end user voice in ICANN. We need to organise ourselves at all levels. We need to mobilise. We need to search for the input of end users and in this search, we need to inform them about what is happening at ICANN. We need to act responsibly, collectively, helping each other out, collaborating between RALOs, with RIRs, with other organisations. We need to use every CROPP trip to reach out as hard as we can to expand our footprint. We need to put to bed the tensions about how we call ourselves, whether we are civil society or not, whether we can work with NCSG & NCUC or not, and also agree to willingly and amicably share ALAC seats geographically around the world *so that no region or sub-region of the world is left out*. Failing to do any of the above will just waste our time into parochial internal fights and waste not only ICANN's money, the money which end users have spent when they have purchased a domain name, but also discredit the At-Large community at ICANN. We would *fail* miserably at our task. The ICANN Board has placed its trust in our Community to do the right thing. Let's not disappoint them. Let's not disappoint Internet end users. We are *not* going to use this rotation of General Assemblies and Summits as a calendar of all-paid holidays in exotic locations. Quite the contrary, we will use it for the public good and we will *denounce* whoever does otherwise in our community. It is a matter of trust and accountability. Let's make end users proud of the ICANN multi-stakeholder model. Olivier (writing in a personal capacity) On 14/06/2016 05:24, Alan Greenberg wrote:
Rinalia beat me to it, but here is the note I received from Xavier along with my reply.
This is indeed a landmark decision. My thanks to Olivier who spearheaded this initiative, and to all others who contributed to its success.
Alan
======================
Thanks so much Xavier. I have been at a meeting in Africa and did not see the announcement.
We certainly hoped that our proposal would be accepted, but this is faster and better than we dared hope.
I am the rest of the ALAC and At-Large do appreciate what you, your staff, and the Board Finance Committee have done.
Warm regards, Alan
From: "Xavier J. Calvez" <xavier.calvez@icann.org> To: Alan Greenberg <alan.greenberg@mcgill.ca>, Cherine Chalaby <cherine.chalaby@icann.org>, Asha Hemrajani <asha.hemrajani@icann.org> CC: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com>, "Board Operations" <board-operations@icann.org> Subject: Re: ALAC proposal on multi-year planning for face-to-face meetings Date: Mon, 13 Jun 2016 22:56:30 +0000
Dear Alan,
I am following up on the email below and attached proposal.
As Cherine and I had indicated, we have addressed this request in the public comment responses, which were published on 6 June (see link below, page 116/119). In case, you would not have had an opportunity to review this document, you will find below the text of the response. Hopefully, this conveys adequately that the ALAC request is welcome and approved.
I want to ensure it is clear that the Goal 1.3 of the 5-year Operating Plan has been adjusted to reflect this proposal, with a mention of the At Large meetings as relevant in each remaining years of the 5-year plan.
If you have any questions, please let Cherine or I know.
Link: https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-f...
Response
Value in Face-to-Face Meetings ICANN recognizes the fundamental importance of the representation of users in ICANN’s multistakeholder model, and of the participation of such representatives in its activities. ICANN also recognizes that the existing structures of the At-Large organization depend for their effectiveness on face-to-face meetings, and that the past experience of the value resulting from such face-to-face meetings has received broad consensus from the community.
ICANN Agrees with the At-Large Request ICANN welcomes the request from At-Large for a multiyear schedule of General Assemblies and Summits. It is consistent with the organization’s efforts to plan more and better in both short and long terms. It allows the existing meetings and costs to be put in the longer term perspective of a five-year cycle. This will improve the predictability of activities and costs for the ICANN organization and allow better planning and increased efficiency in the organization of such meetings. It also makes explicit the commitment of the At-Large organization to the suggested structure of meetings included in the proposal.
The Way Forward ICANN plans to integrate the At-Large multiyear schedule of General Assemblies and Summits, and similar requests from other parts of the community, into ICANN’s Five-Year Operating Plan. This means At-Large will not have to make new requests every year for the inclusion in the Fiscal Year Operating Plan and Budget.
Future Considerations The Fiscal Year Operating Plan and Budget are subject to community and Board approval each year. Because of the longer term planning arising from this process, both the ICANN and At-Large organizations will need to be flexible and adjust the scheduling of General Assemblies and Summit meetings to take account of circumstances as they arise. “ We also recommended that At-Large provides periodic updates of the five-year cycle of meetings. These should happen at least once a year and at least two months before the scheduled date of publication of the draft annual operating plan and budget for public comment.
Changes to be made in final FY17 planning documents Integrate the proposed multiyear planning proposal into the FY17 Operating Plan and Budget
Thank you.
Best, Xavier
Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348
-----Original Message----- From: Alan Greenberg <alan.greenberg@mcgill.ca> Date: Sunday, May 1, 2016 at 9:40 AM To: Cherine Chalaby <cherine.chalaby@icann.org>, Asha Hemrajani <asha.hemrajani@icann.org>, Xavier Calvez <xavier.calvez@icann.org> Cc: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com> Subject: ALAC proposal on multi-year planning for face-to-face meetings
Dear Cherine, Asha and Xavier,
As discussed in Marrakech, the ALAC Proposal for Multi-Year Planning of At-Large Face-to-Face Meetings has been submitted to the Public Comment on the Y17 plan and budget. I am attaching a copy here for your convenience. I am of course available to answer any questions you may have.
If you have any idea of the time-line for addressing the proposal, I would appreciate if you could share it. If it is aspirational and not something you would like to see published, I will only share with my trusted leadership team. You will note that the proposal implies but does not explicitly say that this should be rolled into the FY17 plan and budget, so we have tried to give you flexibility as to how things play out.
Warm regards, Alan
_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
-- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html
Dear Olivier and all. There are many ways. Could be this one: In LACRALO I have proposed the formation of a WG to make a course containing basics: computer - Internet - LACRALO - ICANN. It is for the ALSs voluntarily, it taught locally in your area. It is aimed at end users, including those who have no connection or computer. The additional task of each ALS will give it along with the course, how they can begin to use the knowledge. In Latin America and the Caribbean, there are numerous telecentres that provide free access but do not have the ability to give knowledge. I'm waiting for the answer LACRALO leadership. This is only using the bottom-up methodology. Kind regards Alberto Soto De: alac-bounces@atlarge-lists.icann.org [mailto:alac-bounces@atlarge-lists.icann.org] En nombre de Olivier MJ Crepin-Leblond Enviado el: martes, 14 de junio de 2016 04:54 a.m. Para: alac@atlarge-lists.icann.org Asunto: Re: [ALAC] Fwd: Re: ALAC proposal on multi-year planning for face-to-face meetings Hello everyone, I am obviously thrilled about these news. This is due to a lot of people working on this, planting seeds at various levels, adding their input to the document and speaking to individual Board members and other community leaders. Alan and I, as ALAC Chair, might have been the drivers of the initiative, but the vehicle moved forward thanks to your collective push, including our past and current selected Board members. So THANK YOU everyone. But you know, only part of the deal has gone through so far: the funding. Now comes the hard work of actually making good use of this ability to meet more regularly both at RALO and At-Large level, in order to increase the end user voice in ICANN. We need to organise ourselves at all levels. We need to mobilise. We need to search for the input of end users and in this search, we need to inform them about what is happening at ICANN. We need to act responsibly, collectively, helping each other out, collaborating between RALOs, with RIRs, with other organisations. We need to use every CROPP trip to reach out as hard as we can to expand our footprint. We need to put to bed the tensions about how we call ourselves, whether we are civil society or not, whether we can work with NCSG & NCUC or not, and also agree to willingly and amicably share ALAC seats geographically around the world *so that no region or sub-region of the world is left out*. Failing to do any of the above will just waste our time into parochial internal fights and waste not only ICANN's money, the money which end users have spent when they have purchased a domain name, but also discredit the At-Large community at ICANN. We would *fail* miserably at our task. The ICANN Board has placed its trust in our Community to do the right thing. Let's not disappoint them. Let's not disappoint Internet end users. We are *not* going to use this rotation of General Assemblies and Summits as a calendar of all-paid holidays in exotic locations. Quite the contrary, we will use it for the public good and we will *denounce* whoever does otherwise in our community. It is a matter of trust and accountability. Let's make end users proud of the ICANN multi-stakeholder model. Olivier (writing in a personal capacity) On 14/06/2016 05:24, Alan Greenberg wrote: Rinalia beat me to it, but here is the note I received from Xavier along with my reply. This is indeed a landmark decision. My thanks to Olivier who spearheaded this initiative, and to all others who contributed to its success. Alan ====================== Thanks so much Xavier. I have been at a meeting in Africa and did not see the announcement. We certainly hoped that our proposal would be accepted, but this is faster and better than we dared hope. I am the rest of the ALAC and At-Large do appreciate what you, your staff, and the Board Finance Committee have done. Warm regards, Alan From: "Xavier J. Calvez" <mailto:xavier.calvez@icann.org> <xavier.calvez@icann.org> To: Alan Greenberg <mailto:alan.greenberg@mcgill.ca> <alan.greenberg@mcgill.ca>, Cherine Chalaby <mailto:cherine.chalaby@icann.org> <cherine.chalaby@icann.org>, Asha Hemrajani <mailto:asha.hemrajani@icann.org> <asha.hemrajani@icann.org> CC: "Rinalia Abdul Rahim (GMAIL)" <mailto:rinalia.abdulrahim@gmail.com> <rinalia.abdulrahim@gmail.com>, "Board Operations" <mailto:board-operations@icann.org> <board-operations@icann.org> Subject: Re: ALAC proposal on multi-year planning for face-to-face meetings Date: Mon, 13 Jun 2016 22:56:30 +0000 Dear Alan, I am following up on the email below and attached proposal. As Cherine and I had indicated, we have addressed this request in the public comment responses, which were published on 6 June (see link below, page 116/119). In case, you would not have had an opportunity to review this document, you will find below the text of the response. Hopefully, this conveys adequately that the ALAC request is welcome and approved. I want to ensure it is clear that the Goal 1.3 of the 5-year Operating Plan has been adjusted to reflect this proposal, with a mention of the At Large meetings as relevant in each remaining years of the 5-year plan. If you have any questions, please let Cherine or I know. Link: https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-f... Response Value in Face-to-Face Meetings ICANN recognizes the fundamental importance of the representation of users in ICANN’s multistakeholder model, and of the participation of such representatives in its activities. ICANN also recognizes that the existing structures of the At-Large organization depend for their effectiveness on face-to-face meetings, and that the past experience of the value resulting from such face-to-face meetings has received broad consensus from the community. ICANN Agrees with the At-Large Request ICANN welcomes the request from At-Large for a multiyear schedule of General Assemblies and Summits. It is consistent with the organization’s efforts to plan more and better in both short and long terms. It allows the existing meetings and costs to be put in the longer term perspective of a five-year cycle. This will improve the predictability of activities and costs for the ICANN organization and allow better planning and increased efficiency in the organization of such meetings. It also makes explicit the commitment of the At-Large organization to the suggested structure of meetings included in the proposal. The Way Forward ICANN plans to integrate the At-Large multiyear schedule of General Assemblies and Summits, and similar requests from other parts of the community, into ICANN’s Five-Year Operating Plan. This means At-Large will not have to make new requests every year for the inclusion in the Fiscal Year Operating Plan and Budget. Future Considerations The Fiscal Year Operating Plan and Budget are subject to community and Board approval each year. Because of the longer term planning arising from this process, both the ICANN and At-Large organizations will need to be flexible and adjust the scheduling of General Assemblies and Summit meetings to take account of circumstances as they arise. “ We also recommended that At-Large provides periodic updates of the five-year cycle of meetings. These should happen at least once a year and at least two months before the scheduled date of publication of the draft annual operating plan and budget for public comment. Changes to be made in final FY17 planning documents Integrate the proposed multiyear planning proposal into the FY17 Operating Plan and Budget Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 -----Original Message----- From: Alan Greenberg <mailto:alan.greenberg@mcgill.ca> <alan.greenberg@mcgill.ca> Date: Sunday, May 1, 2016 at 9:40 AM To: Cherine Chalaby <mailto:cherine.chalaby@icann.org> <cherine.chalaby@icann.org>, Asha Hemrajani <mailto:asha.hemrajani@icann.org> <asha.hemrajani@icann.org>, Xavier Calvez <mailto:xavier.calvez@icann.org> <xavier.calvez@icann.org> Cc: "Rinalia Abdul Rahim (GMAIL)" <mailto:rinalia.abdulrahim@gmail.com> <rinalia.abdulrahim@gmail.com> Subject: ALAC proposal on multi-year planning for face-to-face meetings
Dear Cherine, Asha and Xavier,
As discussed in Marrakech, the ALAC Proposal for Multi-Year Planning of At-Large Face-to-Face Meetings has been submitted to the Public Comment on the Y17 plan and budget. I am attaching a copy here for your convenience. I am of course available to answer any questions you may have.
If you have any idea of the time-line for addressing the proposal, I would appreciate if you could share it. If it is aspirational and not something you would like to see published, I will only share with my trusted leadership team. You will note that the proposal implies but does not explicitly say that this should be rolled into the FY17 plan and budget, so we have tried to give you flexibility as to how things play out.
Warm regards, Alan
_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org <mailto:ALAC@atlarge-lists.icann.org> https://atlarge-lists.icann.org/mailman/listinfo/alac At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...) -- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html --- El software de antivirus Avast ha analizado este correo electrónico en busca de virus. https://www.avast.com/antivirus
Well said! Count me in helping with this endeavour. -ed On Tue, Jun 14, 2016 at 3:55 AM Olivier MJ Crepin-Leblond <ocl@gih.com> wrote:
Hello everyone,
I am obviously thrilled about these news. This is due to a lot of people working on this, planting seeds at various levels, adding their input to the document and speaking to individual Board members and other community leaders. Alan and I, as ALAC Chair, might have been the drivers of the initiative, but the vehicle moved forward thanks to your collective push, including our past and current selected Board members. So THANK YOU everyone.
But you know, only part of the deal has gone through so far: the funding. Now comes the hard work of actually making good use of this ability to meet more regularly both at RALO and At-Large level, in order to increase the end user voice in ICANN. We need to organise ourselves at all levels. We need to mobilise. We need to search for the input of end users and in this search, we need to inform them about what is happening at ICANN. We need to act responsibly, collectively, helping each other out, collaborating between RALOs, with RIRs, with other organisations. We need to use every CROPP trip to reach out as hard as we can to expand our footprint. We need to put to bed the tensions about how we call ourselves, whether we are civil society or not, whether we can work with NCSG & NCUC or not, and also agree to willingly and amicably share ALAC seats geographically around the world *so that no region or sub-region of the world is left out*. Failing to do any of the above will just waste our time into parochial internal fights and waste not only ICANN's money, the money which end users have spent when they have purchased a domain name, but also discredit the At-Large community at ICANN. We would *fail* miserably at our task. The ICANN Board has placed its trust in our Community to do the right thing. Let's not disappoint them. Let's not disappoint Internet end users. We are *not* going to use this rotation of General Assemblies and Summits as a calendar of all-paid holidays in exotic locations. Quite the contrary, we will use it for the public good and we will *denounce* whoever does otherwise in our community. It is a matter of trust and accountability. Let's make end users proud of the ICANN multi-stakeholder model.
Olivier (writing in a personal capacity)
On 14/06/2016 05:24, Alan Greenberg wrote:
Rinalia beat me to it, but here is the note I received from Xavier along with my reply.
This is indeed a landmark decision. My thanks to Olivier who spearheaded this initiative, and to all others who contributed to its success.
Alan
======================
Thanks so much Xavier. I have been at a meeting in Africa and did not see the announcement.
We certainly hoped that our proposal would be accepted, but this is faster and better than we dared hope.
I am the rest of the ALAC and At-Large do appreciate what you, your staff, and the Board Finance Committee have done.
Warm regards, Alan
From: "Xavier J. Calvez" <xavier.calvez@icann.org> <xavier.calvez@icann.org> To: Alan Greenberg <alan.greenberg@mcgill.ca> <alan.greenberg@mcgill.ca>, Cherine Chalaby <cherine.chalaby@icann.org> <cherine.chalaby@icann.org>, Asha Hemrajani <asha.hemrajani@icann.org> <asha.hemrajani@icann.org> CC: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com> <rinalia.abdulrahim@gmail.com>, "Board Operations" <board-operations@icann.org> <board-operations@icann.org> Subject: Re: ALAC proposal on multi-year planning for face-to-face meetings Date: Mon, 13 Jun 2016 22:56:30 +0000
Dear Alan,
I am following up on the email below and attached proposal.
As Cherine and I had indicated, we have addressed this request in the public comment responses, which were published on 6 June (see link below, page 116/119). In case, you would not have had an opportunity to review this document, you will find below the text of the response. Hopefully, this conveys adequately that the ALAC request is welcome and approved.
I want to ensure it is clear that the Goal 1.3 of the 5-year Operating Plan has been adjusted to reflect this proposal, with a mention of the At Large meetings as relevant in each remaining years of the 5-year plan.
If you have any questions, please let Cherine or I know.
Link: https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-f...
Response
Value in Face-to-Face Meetings ICANN recognizes the fundamental importance of the representation of users in ICANN’s multistakeholder model, and of the participation of such representatives in its activities. ICANN also recognizes that the existing structures of the At-Large organization depend for their effectiveness on face-to-face meetings, and that the past experience of the value resulting from such face-to-face meetings has received broad consensus from the community.
ICANN Agrees with the At-Large Request ICANN welcomes the request from At-Large for a multiyear schedule of General Assemblies and Summits. It is consistent with the organization’s efforts to plan more and better in both short and long terms. It allows the existing meetings and costs to be put in the longer term perspective of a five-year cycle. This will improve the predictability of activities and costs for the ICANN organization and allow better planning and increased efficiency in the organization of such meetings. It also makes explicit the commitment of the At-Large organization to the suggested structure of meetings included in the proposal.
The Way Forward ICANN plans to integrate the At-Large multiyear schedule of General Assemblies and Summits, and similar requests from other parts of the community, into ICANN’s Five-Year Operating Plan. This means At-Large will not have to make new requests every year for the inclusion in the Fiscal Year Operating Plan and Budget.
Future Considerations The Fiscal Year Operating Plan and Budget are subject to community and Board approval each year. Because of the longer term planning arising from this process, both the ICANN and At-Large organizations will need to be flexible and adjust the scheduling of General Assemblies and Summit meetings to take account of circumstances as they arise. “ We also recommended that At-Large provides periodic updates of the five-year cycle of meetings. These should happen at least once a year and at least two months before the scheduled date of publication of the draft annual operating plan and budget for public comment.
Changes to be made in final FY17 planning documents Integrate the proposed multiyear planning proposal into the FY17 Operating Plan and Budget
Thank you.
Best, Xavier
Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348
-----Original Message----- From: Alan Greenberg <alan.greenberg@mcgill.ca> <alan.greenberg@mcgill.ca> Date: Sunday, May 1, 2016 at 9:40 AM To: Cherine Chalaby <cherine.chalaby@icann.org> <cherine.chalaby@icann.org>, Asha Hemrajani <asha.hemrajani@icann.org> <asha.hemrajani@icann.org>, Xavier Calvez <xavier.calvez@icann.org> <xavier.calvez@icann.org> Cc: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com> <rinalia.abdulrahim@gmail.com> Subject: ALAC proposal on multi-year planning for face-to-face meetings
Dear Cherine, Asha and Xavier,
As discussed in Marrakech, the ALAC Proposal for Multi-Year Planning of At-Large Face-to-Face Meetings has been submitted to the Public Comment on the Y17 plan and budget. I am attaching a copy here for your convenience. I am of course available to answer any questions you may have.
If you have any idea of the time-line for addressing the proposal, I would appreciate if you could share it. If it is aspirational and not something you would like to see published, I will only share with my trusted leadership team. You will note that the proposal implies but does not explicitly say that this should be rolled into the FY17 plan and budget, so we have tried to give you flexibility as to how things play out.
Warm regards, Alan
_______________________________________________ ALAC mailing listALAC@atlarge-lists.icann.orghttps://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
-- Olivier MJ Crépin-Leblond, PhDhttp://www.gih.com/ocl.html
_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
Very well said and written, Olivier! Best, Wolf Olivier MJ Crepin-Leblond wrote Tue, 14 Jun 2016 09:53:
Hello everyone,
I am obviously thrilled about these news. This is due to a lot of people working on this, planting seeds at various levels, adding their input to the document and speaking to individual Board members and other community leaders. Alan and I, as ALAC Chair, might have been the drivers of the initiative, but the vehicle moved forward thanks to your collective push, including our past and current selected Board members. So THANK YOU everyone.
But you know, only part of the deal has gone through so far: the funding. Now comes the hard work of actually making good use of this ability to meet more regularly both at RALO and At-Large level, in order to increase the end user voice in ICANN. We need to organise ourselves at all levels. We need to mobilise. We need to search for the input of end users and in this search, we need to inform them about what is happening at ICANN. We need to act responsibly, collectively, helping each other out, collaborating between RALOs, with RIRs, with other organisations. We need to use every CROPP trip to reach out as hard as we can to expand our footprint. We need to put to bed the tensions about how we call ourselves, whether we are civil society or not, whether we can work with NCSG & NCUC or not, and also agree to willingly and amicably share ALAC seats geographically around the world *so that no region or sub-region of the world is left out*. Failing to do any of the above will just waste our time into parochial internal fights and waste not only ICANN's money, the money which end users have spent when they have purchased a domain name, but also discredit the At-Large community at ICANN. We would *fail* miserably at our task. The ICANN Board has placed its trust in our Community to do the right thing. Let's not disappoint them. Let's not disappoint Internet end users. We are *not* going to use this rotation of General Assemblies and Summits as a calendar of all-paid holidays in exotic locations. Quite the contrary, we will use it for the public good and we will *denounce* whoever does otherwise in our community. It is a matter of trust and accountability. Let's make end users proud of the ICANN multi-stakeholder model.
Olivier (writing in a personal capacity)
On 14/06/2016 05:24, Alan Greenberg wrote:
Rinalia beat me to it, but here is the note I received from Xavier along with my reply.
This is indeed a landmark decision. My thanks to Olivier who spearheaded this initiative, and to all others who contributed to its success.
Alan
======================
Thanks so much Xavier. I have been at a meeting in Africa and did not see the announcement.
We certainly hoped that our proposal would be accepted, but this is faster and better than we dared hope.
I am the rest of the ALAC and At-Large do appreciate what you, your staff, and the Board Finance Committee have done.
Warm regards, Alan
From: "Xavier J. Calvez" <xavier.calvez@icann.org> To: Alan Greenberg <alan.greenberg@mcgill.ca>, Cherine Chalaby <cherine.chalaby@icann.org>, Asha Hemrajani <asha.hemrajani@icann.org> CC: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com>, "Board Operations" <board-operations@icann.org> Subject: Re: ALAC proposal on multi-year planning for face-to-face meetings Date: Mon, 13 Jun 2016 22:56:30 +0000
Dear Alan,
I am following up on the email below and attached proposal.
As Cherine and I had indicated, we have addressed this request in the public comment responses, which were published on 6 June (see link below, page 116/119). In case, you would not have had an opportunity to review this document, you will find below the text of the response. Hopefully, this conveys adequately that the ALAC request is welcome and approved.
I want to ensure it is clear that the Goal 1.3 of the 5-year Operating Plan has been adjusted to reflect this proposal, with a mention of the At Large meetings as relevant in each remaining years of the 5-year plan.
If you have any questions, please let Cherine or I know.
Link: https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-f...
Response
Value in Face-to-Face Meetings ICANN recognizes the fundamental importance of the representation of users in ICANN’s multistakeholder model, and of the participation of such representatives in its activities. ICANN also recognizes that the existing structures of the At-Large organization depend for their effectiveness on face-to-face meetings, and that the past experience of the value resulting from such face-to-face meetings has received broad consensus from the community.
ICANN Agrees with the At-Large Request ICANN welcomes the request from At-Large for a multiyear schedule of General Assemblies and Summits. It is consistent with the organization’s efforts to plan more and better in both short and long terms. It allows the existing meetings and costs to be put in the longer term perspective of a five-year cycle. This will improve the predictability of activities and costs for the ICANN organization and allow better planning and increased efficiency in the organization of such meetings. It also makes explicit the commitment of the At-Large organization to the suggested structure of meetings included in the proposal.
The Way Forward ICANN plans to integrate the At-Large multiyear schedule of General Assemblies and Summits, and similar requests from other parts of the community, into ICANN’s Five-Year Operating Plan. This means At-Large will not have to make new requests every year for the inclusion in the Fiscal Year Operating Plan and Budget.
Future Considerations The Fiscal Year Operating Plan and Budget are subject to community and Board approval each year. Because of the longer term planning arising from this process, both the ICANN and At-Large organizations will need to be flexible and adjust the scheduling of General Assemblies and Summit meetings to take account of circumstances as they arise. “ We also recommended that At-Large provides periodic updates of the five-year cycle of meetings. These should happen at least once a year and at least two months before the scheduled date of publication of the draft annual operating plan and budget for public comment.
Changes to be made in final FY17 planning documents Integrate the proposed multiyear planning proposal into the FY17 Operating Plan and Budget
Thank you.
Best, Xavier
Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348
-----Original Message----- From: Alan Greenberg <alan.greenberg@mcgill.ca> Date: Sunday, May 1, 2016 at 9:40 AM To: Cherine Chalaby <cherine.chalaby@icann.org>, Asha Hemrajani <asha.hemrajani@icann.org>, Xavier Calvez <xavier.calvez@icann.org> Cc: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com> Subject: ALAC proposal on multi-year planning for face-to-face meetings
Dear Cherine, Asha and Xavier,
As discussed in Marrakech, the ALAC Proposal for Multi-Year Planning of At-Large Face-to-Face Meetings has been submitted to the Public Comment on the Y17 plan and budget. I am attaching a copy here for your convenience. I am of course available to answer any questions you may have.
If you have any idea of the time-line for addressing the proposal, I would appreciate if you could share it. If it is aspirational and not something you would like to see published, I will only share with my trusted leadership team. You will note that the proposal implies but does not explicitly say that this should be rolled into the FY17 plan and budget, so we have tried to give you flexibility as to how things play out.
Warm regards, Alan
_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
-- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html
EuroDIG Secretariat http://www.eurodig.org/ mobile +41 79 204 83 87 Skype: Wolf-Ludwig Swiss IGF http://swiss-igf.ch EURALO - ICANN's Regional At-Large Organisation http://euralo.org Profile on LinkedIn http://ch.linkedin.com/in/wolfludwig
Dear Olivier, dear Alan, I completely agree with how you’ve put the challenge we will face and the responsibility we have in it. Congratulations to all who contributed to achieving this major milestone! Best regards, León
El 14/06/2016, a las 2:53 a.m., Olivier MJ Crepin-Leblond <ocl@gih.com> escribió:
Hello everyone,
I am obviously thrilled about these news. This is due to a lot of people working on this, planting seeds at various levels, adding their input to the document and speaking to individual Board members and other community leaders. Alan and I, as ALAC Chair, might have been the drivers of the initiative, but the vehicle moved forward thanks to your collective push, including our past and current selected Board members. So THANK YOU everyone.
But you know, only part of the deal has gone through so far: the funding. Now comes the hard work of actually making good use of this ability to meet more regularly both at RALO and At-Large level, in order to increase the end user voice in ICANN. We need to organise ourselves at all levels. We need to mobilise. We need to search for the input of end users and in this search, we need to inform them about what is happening at ICANN. We need to act responsibly, collectively, helping each other out, collaborating between RALOs, with RIRs, with other organisations. We need to use every CROPP trip to reach out as hard as we can to expand our footprint. We need to put to bed the tensions about how we call ourselves, whether we are civil society or not, whether we can work with NCSG & NCUC or not, and also agree to willingly and amicably share ALAC seats geographically around the world *so that no region or sub-region of the world is left out*. Failing to do any of the above will just waste our time into parochial internal fights and waste not only ICANN's money, the money which end users have spent when they have purchased a domain name, but also discredit the At-Large community at ICANN. We would *fail* miserably at our task. The ICANN Board has placed its trust in our Community to do the right thing. Let's not disappoint them. Let's not disappoint Internet end users. We are *not* going to use this rotation of General Assemblies and Summits as a calendar of all-paid holidays in exotic locations. Quite the contrary, we will use it for the public good and we will *denounce* whoever does otherwise in our community. It is a matter of trust and accountability. Let's make end users proud of the ICANN multi-stakeholder model.
Olivier (writing in a personal capacity)
On 14/06/2016 05:24, Alan Greenberg wrote:
Rinalia beat me to it, but here is the note I received from Xavier along with my reply.
This is indeed a landmark decision. My thanks to Olivier who spearheaded this initiative, and to all others who contributed to its success.
Alan
======================
Thanks so much Xavier. I have been at a meeting in Africa and did not see the announcement.
We certainly hoped that our proposal would be accepted, but this is faster and better than we dared hope.
I am the rest of the ALAC and At-Large do appreciate what you, your staff, and the Board Finance Committee have done.
Warm regards, Alan
From: "Xavier J. Calvez" <xavier.calvez@icann.org> <mailto:xavier.calvez@icann.org> To: Alan Greenberg <alan.greenberg@mcgill.ca> <mailto:alan.greenberg@mcgill.ca>, Cherine Chalaby <cherine.chalaby@icann.org> <mailto:cherine.chalaby@icann.org>, Asha Hemrajani <asha.hemrajani@icann.org> <mailto:asha.hemrajani@icann.org> CC: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com> <mailto:rinalia.abdulrahim@gmail.com>, "Board Operations" <board-operations@icann.org> <mailto:board-operations@icann.org> Subject: Re: ALAC proposal on multi-year planning for face-to-face meetings Date: Mon, 13 Jun 2016 22:56:30 +0000
Dear Alan,
I am following up on the email below and attached proposal.
As Cherine and I had indicated, we have addressed this request in the public comment responses, which were published on 6 June (see link below, page 116/119). In case, you would not have had an opportunity to review this document, you will find below the text of the response. Hopefully, this conveys adequately that the ALAC request is welcome and approved.
I want to ensure it is clear that the Goal 1.3 of the 5-year Operating Plan has been adjusted to reflect this proposal, with a mention of the At Large meetings as relevant in each remaining years of the 5-year plan.
If you have any questions, please let Cherine or I know.
Link: https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-f... <https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-f...>
Response
Value in Face-to-Face Meetings ICANN recognizes the fundamental importance of the representation of users in ICANN’s multistakeholder model, and of the participation of such representatives in its activities. ICANN also recognizes that the existing structures of the At-Large organization depend for their effectiveness on face-to-face meetings, and that the past experience of the value resulting from such face-to-face meetings has received broad consensus from the community.
ICANN Agrees with the At-Large Request ICANN welcomes the request from At-Large for a multiyear schedule of General Assemblies and Summits. It is consistent with the organization’s efforts to plan more and better in both short and long terms. It allows the existing meetings and costs to be put in the longer term perspective of a five-year cycle. This will improve the predictability of activities and costs for the ICANN organization and allow better planning and increased efficiency in the organization of such meetings. It also makes explicit the commitment of the At-Large organization to the suggested structure of meetings included in the proposal.
The Way Forward ICANN plans to integrate the At-Large multiyear schedule of General Assemblies and Summits, and similar requests from other parts of the community, into ICANN’s Five-Year Operating Plan. This means At-Large will not have to make new requests every year for the inclusion in the Fiscal Year Operating Plan and Budget.
Future Considerations The Fiscal Year Operating Plan and Budget are subject to community and Board approval each year. Because of the longer term planning arising from this process, both the ICANN and At-Large organizations will need to be flexible and adjust the scheduling of General Assemblies and Summit meetings to take account of circumstances as they arise. “ We also recommended that At-Large provides periodic updates of the five-year cycle of meetings. These should happen at least once a year and at least two months before the scheduled date of publication of the draft annual operating plan and budget for public comment.
Changes to be made in final FY17 planning documents Integrate the proposed multiyear planning proposal into the FY17 Operating Plan and Budget
Thank you.
Best, Xavier
Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348
-----Original Message----- From: Alan Greenberg <alan.greenberg@mcgill.ca> <mailto:alan.greenberg@mcgill.ca> Date: Sunday, May 1, 2016 at 9:40 AM To: Cherine Chalaby <cherine.chalaby@icann.org> <mailto:cherine.chalaby@icann.org>, Asha Hemrajani <asha.hemrajani@icann.org> <mailto:asha.hemrajani@icann.org>, Xavier Calvez<xavier.calvez@icann.org> <mailto:xavier.calvez@icann.org> Cc: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com> <mailto:rinalia.abdulrahim@gmail.com> Subject: ALAC proposal on multi-year planning for face-to-face meetings
Dear Cherine, Asha and Xavier,
As discussed in Marrakech, the ALAC Proposal for Multi-Year Planning of At-Large Face-to-Face Meetings has been submitted to the Public Comment on the Y17 plan and budget. I am attaching a copy here for your convenience. I am of course available to answer any questions you may have.
If you have any idea of the time-line for addressing the proposal, I would appreciate if you could share it. If it is aspirational and not something you would like to see published, I will only share with my trusted leadership team. You will note that the proposal implies but does not explicitly say that this should be rolled into the FY17 plan and budget, so we have tried to give you flexibility as to how things play out.
Warm regards, Alan
_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org <mailto:ALAC@atlarge-lists.icann.org> https://atlarge-lists.icann.org/mailman/listinfo/alac <https://atlarge-lists.icann.org/mailman/listinfo/alac>
At-Large Online: http://www.atlarge.icann.org <http://www.atlarge.icann.org/> ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...) <https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...> -- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html <http://www.gih.com/ocl.html>
ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
Olivier, thank you for this. Indeed, the end product is not meetings in exotic (or dull!) places, but to get the community involved. But I do want to add one caution regarding "But you know, only part of the deal has gone through so far: the funding". What we have done is remove the need to justify the GAs and Summits time after time. The actual funding will be contingent of budget issues and is not guaranteed any more than other items are funded prior to budget approval. However, given "reasonable" overall ICANN budgets, we should b in good shape. Alan At 14/06/2016 03:53 AM, Olivier MJ Crepin-Leblond wrote:
Hello everyone,
I am obviously thrilled about these news. This is due to a lot of people working on this, planting seeds at various levels, adding their input to the document and speaking to individual Board members and other community leaders. Alan and I, as ALAC Chair, might have been the drivers of the initiative, but the vehicle moved forward thanks to your collective push, including our past and current selected Board members. So THANK YOU everyone.
But you know, only part of the deal has gone through so far: the funding. Now comes the hard work of actually making good use of this ability to meet more regularly both at RALO and At-Large level, in order to increase the end user voice in ICANN. We need to organise ourselves at all levels. We need to mobilise. We need to search for the input of end users and in this search, we need to inform them about what is happening at ICANN. We need to act responsibly, collectively, helping each other out, collaborating between RALOs, with RIRs, with other organisations. We need to use every CROPP trip to reach out as hard as we can to expand our footprint. We need to put to bed the tensions about how we call ourselves, whether we are civil society or not, whether we can work with NCSG & NCUC or not, and also agree to willingly and amicably share ALAC seats geographically around the world *so that no region or sub-region of the world is left out*. Failing to do any of the above will just waste our time into parochial internal fights and waste not only ICANN's money, the money which end users have spent when they have purchased a domain name, but also discredit the At-Large community at ICANN. We would *fail* miserably at our task. The ICANN Board has placed its trust in our Community to do the right thing. Let's not disappoint them. Let's not disappoint Internet end users. We are *not* going to use this rotation of General Assemblies and Summits as a calendar of all-paid holidays in exotic locations. Quite the contrary, we will use it for the public good and we will *denounce* whoever does otherwise in our community. It is a matter of trust and accountability. Let's make end users proud of the ICANN multi-stakeholder model.
Olivier (writing in a personal capacity)
On 14/06/2016 05:24, Alan Greenberg wrote:
Rinalia beat me to it, but here is the note I received from Xavier along with my reply.
This is indeed a landmark decision. My thanks to Olivier who spearheaded this initiative, and to all others who contributed to its success.
Alan
======================
Thanks so much Xavier. I have been at a meeting in Africa and did not see the announcement.
We certainly hoped that our proposal would be accepted, but this is faster and better than we dared hope.
I am the rest of the ALAC and At-Large do appreciate what you, your staff, and the Board Finance Committee have done.
Warm regards, Alan
From: "Xavier J. Calvez" <mailto:xavier.calvez@icann.org><xavier.calvez@icann.org> To: Alan Greenberg <mailto:alan.greenberg@mcgill.ca><alan.greenberg@mcgill.ca>, Cherine Chalaby
<mailto:cherine.chalaby@icann.org><cherine.chalaby@icann.org>, Asha Hemrajani <mailto:asha.hemrajani@icann.org><asha.hemrajani@icann.org> CC: "Rinalia Abdul Rahim (GMAIL)" <mailto:rinalia.abdulrahim@gmail.com><rinalia.abdulrahim@gmail.com>, "Board Operations" <mailto:board-operations@icann.org><board-operations@icann.org> Subject: Re: ALAC proposal on multi-year planning for face-to-face meetings Date: Mon, 13 Jun 2016 22:56:30 +0000
Dear Alan,
I am following up on the email below and attached proposal.
As Cherine and I had indicated, we have addressed this request in the public comment responses, which were published on 6 June (see link below, page 116/119). In case, you would not have had an opportunity to review this document, you will find below the text of the response. Hopefully, this conveys adequately that the ALAC request is welcome and approved.
I want to ensure it is clear that the Goal 1.3 of the 5-year Operating Plan has been adjusted to reflect this proposal, with a mention of the At Large meetings as relevant in each remaining years of the 5-year plan.
If you have any questions, please let Cherine or I know.
Response
Value in Face-to-Face Meetings ICANN recognizes the fundamental importance of the representation of users in ICANNâs multistakeholder model, and of the participation of such representatives in its activities. ICANN also recognizes that the existing structures of the At-Large organization depend for their effectiveness on face-to-face meetings, and that the past experience of the value resulting from such face-to-face meetings has received broad consensus from the community.
ICANN Agrees with the At-Large Request ICANN welcomes the request from At-Large for a multiyear schedule of General Assemblies and Summits. It is consistent with the organizationâs efforts to plan more and better in both short and long terms. It allows the existing meetings and costs to be put in the longer term perspective of a five-year cycle. This will improve the predictability of activities and costs for the ICANN organization and allow better planning and increased efficiency in the organization of such meetings. It also makes explicit the commitment of the At-Large organization to the suggested structure of meetings included in the proposal.
The Way Forward ICANN plans to integrate the At-Large multiyear schedule of General Assemblies and Summits, and similar requests from other parts of the community, into ICANNâs Five-Year Operating Plan. This means At-Large will not have to make new requests every year for the inclusion in the Fiscal Year Operating Plan and Budget.
Future Considerations The Fiscal Year Operating Plan and Budget are subject to community and Board approval each year. Because of the longer term planning arising from this process, both the ICANN and At-Large organizations will need to be flexible and adjust the scheduling of General Assemblies and Summit meetings to take account of circumstances as they arise. â We also recommended that At-Large provides periodic updates of the five-year cycle of meetings. These should happen at least once a year and at least two months before the scheduled date of publication of the draft annual operating plan and budget for public comment.
Changes to be made in final FY17 planning documents Integrate the proposed multiyear planning proposal into the FY17 Operating Plan and Budget
Thank you.
Best, Xavier
Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348
-----Original Message----- From: Alan Greenberg <mailto:alan.greenberg@mcgill.ca><alan.greenberg@mcgill.ca> Date: Sunday, May 1, 2016 at 9:40 AM To: Cherine Chalaby <mailto:cherine.chalaby@icann.org><cherine.chalaby@icann.org>, Asha Hemrajani <mailto:asha.hemrajani@icann.org><asha.hemrajani@icann.org>, Xavier Calvez <mailto:xavier.calvez@icann.org><xavier.calvez@icann.org> Cc: "Rinalia Abdul Rahim (GMAIL)" <mailto:rinalia.abdulrahim@gmail.com><rinalia.abdulrahim@gmail.com> Subject: ALAC proposal on multi-year planning for face-to-face meetings
Dear Cherine, Asha and Xavier,
As discussed in Marrakech, the ALAC Proposal for Multi-Year Planning of At-Large Face-to-Face Meetings has been submitted to the Public Comment on the Y17 plan and budget. I am attaching a copy here for your convenience. I am of course available to answer any questions you may have.
If you have any idea of the time-line for addressing the proposal, I would appreciate if you could share it. If it is aspirational and not something you would like to see published, I will only share with my trusted leadership team. You will note that the proposal implies but does not explicitly say that this should be rolled into the FY17 plan and budget, so we have tried to give you flexibility as to how things play out.
Warm regards, Alan
_______________________________________________ ALAC mailing list <mailto:ALAC@atlarge-lists.icann.org>ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: <http://www.atlarge.icann.org>http://www.atlarge.icann.org ALAC Working Wiki: <https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)>https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)
-- Olivier MJ Crépin-Leblond, PhD <http://www.gih.com/ocl.html>http://www.gih.com/ocl.html
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_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
Congrats to all. Per OCL's observations, couldn't have said it better! -Carlton On Tue, Jun 14, 2016, 2:55 AM Olivier MJ Crepin-Leblond <ocl@gih.com> wrote:
Hello everyone,
I am obviously thrilled about these news. This is due to a lot of people working on this, planting seeds at various levels, adding their input to the document and speaking to individual Board members and other community leaders. Alan and I, as ALAC Chair, might have been the drivers of the initiative, but the vehicle moved forward thanks to your collective push, including our past and current selected Board members. So THANK YOU everyone.
But you know, only part of the deal has gone through so far: the funding. Now comes the hard work of actually making good use of this ability to meet more regularly both at RALO and At-Large level, in order to increase the end user voice in ICANN. We need to organise ourselves at all levels. We need to mobilise. We need to search for the input of end users and in this search, we need to inform them about what is happening at ICANN. We need to act responsibly, collectively, helping each other out, collaborating between RALOs, with RIRs, with other organisations. We need to use every CROPP trip to reach out as hard as we can to expand our footprint. We need to put to bed the tensions about how we call ourselves, whether we are civil society or not, whether we can work with NCSG & NCUC or not, and also agree to willingly and amicably share ALAC seats geographically around the world *so that no region or sub-region of the world is left out*. Failing to do any of the above will just waste our time into parochial internal fights and waste not only ICANN's money, the money which end users have spent when they have purchased a domain name, but also discredit the At-Large community at ICANN. We would *fail* miserably at our task. The ICANN Board has placed its trust in our Community to do the right thing. Let's not disappoint them. Let's not disappoint Internet end users. We are *not* going to use this rotation of General Assemblies and Summits as a calendar of all-paid holidays in exotic locations. Quite the contrary, we will use it for the public good and we will *denounce* whoever does otherwise in our community. It is a matter of trust and accountability. Let's make end users proud of the ICANN multi-stakeholder model.
Olivier (writing in a personal capacity)
On 14/06/2016 05:24, Alan Greenberg wrote:
Rinalia beat me to it, but here is the note I received from Xavier along with my reply.
This is indeed a landmark decision. My thanks to Olivier who spearheaded this initiative, and to all others who contributed to its success.
Alan
======================
Thanks so much Xavier. I have been at a meeting in Africa and did not see the announcement.
We certainly hoped that our proposal would be accepted, but this is faster and better than we dared hope.
I am the rest of the ALAC and At-Large do appreciate what you, your staff, and the Board Finance Committee have done.
Warm regards, Alan
From: "Xavier J. Calvez" <xavier.calvez@icann.org> <xavier.calvez@icann.org> To: Alan Greenberg <alan.greenberg@mcgill.ca> <alan.greenberg@mcgill.ca>, Cherine Chalaby <cherine.chalaby@icann.org> <cherine.chalaby@icann.org>, Asha Hemrajani <asha.hemrajani@icann.org> <asha.hemrajani@icann.org> CC: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com> <rinalia.abdulrahim@gmail.com>, "Board Operations" <board-operations@icann.org> <board-operations@icann.org> Subject: Re: ALAC proposal on multi-year planning for face-to-face meetings Date: Mon, 13 Jun 2016 22:56:30 +0000
Dear Alan,
I am following up on the email below and attached proposal.
As Cherine and I had indicated, we have addressed this request in the public comment responses, which were published on 6 June (see link below, page 116/119). In case, you would not have had an opportunity to review this document, you will find below the text of the response. Hopefully, this conveys adequately that the ALAC request is welcome and approved.
I want to ensure it is clear that the Goal 1.3 of the 5-year Operating Plan has been adjusted to reflect this proposal, with a mention of the At Large meetings as relevant in each remaining years of the 5-year plan.
If you have any questions, please let Cherine or I know.
Link: https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-f...
Response
Value in Face-to-Face Meetings ICANN recognizes the fundamental importance of the representation of users in ICANN’s multistakeholder model, and of the participation of such representatives in its activities. ICANN also recognizes that the existing structures of the At-Large organization depend for their effectiveness on face-to-face meetings, and that the past experience of the value resulting from such face-to-face meetings has received broad consensus from the community.
ICANN Agrees with the At-Large Request ICANN welcomes the request from At-Large for a multiyear schedule of General Assemblies and Summits. It is consistent with the organization’s efforts to plan more and better in both short and long terms. It allows the existing meetings and costs to be put in the longer term perspective of a five-year cycle. This will improve the predictability of activities and costs for the ICANN organization and allow better planning and increased efficiency in the organization of such meetings. It also makes explicit the commitment of the At-Large organization to the suggested structure of meetings included in the proposal.
The Way Forward ICANN plans to integrate the At-Large multiyear schedule of General Assemblies and Summits, and similar requests from other parts of the community, into ICANN’s Five-Year Operating Plan. This means At-Large will not have to make new requests every year for the inclusion in the Fiscal Year Operating Plan and Budget.
Future Considerations The Fiscal Year Operating Plan and Budget are subject to community and Board approval each year. Because of the longer term planning arising from this process, both the ICANN and At-Large organizations will need to be flexible and adjust the scheduling of General Assemblies and Summit meetings to take account of circumstances as they arise. “ We also recommended that At-Large provides periodic updates of the five-year cycle of meetings. These should happen at least once a year and at least two months before the scheduled date of publication of the draft annual operating plan and budget for public comment.
Changes to be made in final FY17 planning documents Integrate the proposed multiyear planning proposal into the FY17 Operating Plan and Budget
Thank you.
Best, Xavier
Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348
-----Original Message----- From: Alan Greenberg <alan.greenberg@mcgill.ca> <alan.greenberg@mcgill.ca> Date: Sunday, May 1, 2016 at 9:40 AM To: Cherine Chalaby <cherine.chalaby@icann.org> <cherine.chalaby@icann.org>, Asha Hemrajani <asha.hemrajani@icann.org> <asha.hemrajani@icann.org>, Xavier Calvez <xavier.calvez@icann.org> <xavier.calvez@icann.org> Cc: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim@gmail.com> <rinalia.abdulrahim@gmail.com> Subject: ALAC proposal on multi-year planning for face-to-face meetings
Dear Cherine, Asha and Xavier,
As discussed in Marrakech, the ALAC Proposal for Multi-Year Planning of At-Large Face-to-Face Meetings has been submitted to the Public Comment on the Y17 plan and budget. I am attaching a copy here for your convenience. I am of course available to answer any questions you may have.
If you have any idea of the time-line for addressing the proposal, I would appreciate if you could share it. If it is aspirational and not something you would like to see published, I will only share with my trusted leadership team. You will note that the proposal implies but does not explicitly say that this should be rolled into the FY17 plan and budget, so we have tried to give you flexibility as to how things play out.
Warm regards, Alan
_______________________________________________ ALAC mailing listALAC@atlarge-lists.icann.orghttps://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
-- Olivier MJ Crépin-Leblond, PhDhttp://www.gih.com/ocl.html
_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
On 14 June 2016 at 05:24, Alan Greenberg <alan.greenberg@mcgill.ca> wrote:
Rinalia beat me to it, but here is the note I received from Xavier along with my reply.
This is indeed a landmark decision. My thanks to Olivier who spearheaded this initiative, and to all others who contributed to its success.
Congratulations, folks. This was a long time coming. Especially, thanks for the perseverance; this has been on the table since ATLAS 1. - Evan
participants (10)
-
Alan Greenberg -
Alberto Soto -
Carlton Samuels -
Eduardo Diaz -
Evan Leibovitch -
León Felipe Sánchez Ambía -
Maureen Hilyard -
Olivier MJ Crepin-Leblond -
Vanda Scartezini -
Wolf Ludwig