At 14/05/2013 12:07 AM, Rinalia Abdul Rahim wrote:

Dear Alan,

Excellent, as usual.

Thanks Rinalia.

A suggestion and questions:

1. I would suggest that you separate the "de-certification" process under its own header. I believe this will make it more apparent that we have a process in place for this scenario.

I will check if such a change will trigger a need to go past the Board again.

2. Is the de-certification process sufficient to address the voluntary dissolution of ALSes?

I ask this question because there is an emerging case where an ALS is voluntarily seeking to dissolve itself and correspondingly de-list and de-accredit itself - not for "bad" reasons that imply misconduct, but rather because the founder/s or members no longer wish to sustain the entity. Can you indicate whether you think that under the current framework this situation can be addressed under de-certification? If yes, I think an addition is needed to deal with voluntary cases of ALS dissolution. At the moment, the de-certification intent seems to be focused on what I believe to be a "punitive" reaction to some type of misconduct (just my subjective reading of it based on the example provided).

We are actually in the midst of such a case. In my judgement (what may or may not be worth anything), if someone representing an ALS asks for decertification, then we can comply with the need to "warn them" by simply replying that we wil lbe going forward with the decertification. I am sure that if we put the time into it, there are other changes that we feel would be prudent in addition to addressing the case you mention, but all THIS document is doing is taking out current Board-approved rules and "inserting" them into the RoP (a situation that the ICANN Bylaws called for which we never did. Should we want to change them in the future, we have that option. But since these are the rules we are currently operating under, I see no reason to require that they be changed before we can proceed with the rest of the RoP. At best, since it will include full-blown discussion and ultimately Board approval, we are talking many months if not more.

3. How do we ensure that the due diligence process really does involve triangulation of sources?

There is the real possibility that due diligence draws only from the same source/s of information provided by applicants, which weakens the basis of decision-making. I understand the complexity and challenges of real word gathering of information, but I wonder if there is a way that we can encourage serious efforts at triangulation despite the challenges of cost, time, finding credible alternate sources of information, etc.

As above. I think that when (and I say when not if) we go through a process of verifying that all of our ALSs are in fact real and functioning, we will learn a bunch about how might improve the original certification process. Alan

Best regards,

Rinalia

On Mon, May 13, 2013 at 11:13 AM, Alan Greenberg <<mailto:alan.greenberg@mcgill.ca>alan.greenberg@mcgill.ca> wrote: I submit the attached document for approval of the ALAC.

This document is one that is required for the new ALAC Rules of Procedure to be put into effect.

The document is largely drawn from <http://www.atlarge.icann.org/correspondence/structures-app.htm>http://www.atlarge.icann.org/correspondence/structures-app.htm, the current source of ALS processes. The only changes are:

1. Document the dates of the ICNN Boaard resolutions on which the rules/process is based.

2. Change the tense of the 2nd paragraph to reflect ongoing operation instead of future plans (for example, replacing "The At-Large Structures are in the process of organising..." with "At-Large Structures are organised...".

3. Slight re-wording of the last paragraph to remove the personal form ("You may...").

4. Correcting a number of typos and missing punctuation.

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