Eduardo, you are correct that this happens. And today, if sufficient people (that is 8 for a full ALAC) don't vote, then there is no decision. But when we added this "deemed present" to cover the regional representation, we lost the ability to factor in not voting in the outcome. Alan At 25/03/2013 03:03 PM, Eduardo Diaz wrote:

Evan:

11.4.2 establishes quorum by indicating that "...all members are deemed to have been present". If a member does not want to participate in the electronic vote, his/her vote will not have any balance in the final result. For whatever reason people just do not vote sometimes.

-ed

On Mon, Mar 25, 2013 at 2:27 PM, Evan Leibovitch <evan@telly.org> wrote:

...

Thanks for this work. I approve of the changes and believe they do improve clarity.

I have one question (and apologize for the tardiness, I haven't really been contributing much):

*11.4.2 For votes taken electronically or over a period of time, all ALAC Members are deemed to have been present*

I wonder if this may be problematic, in cases where an online vote (nominally now done by BigPulse) is held, but does not have many participants. If a BigPulse vote is held but does not have at least a quorum's worth of votes, does it still count?

I would suggest choosing either of two paths:

either

* 11.4.2 For votes taken electronically or over a period of time, all ALAC Members are deemed to have been present. Members who do not participate in the vote will be deemed to have abstained. *

or

* 11.4.2 For votes taken electronically or over a period of time, at least 50% of sitting ALAC members must record a vote in order for the result to be a valid decision*

My preference is for the second choice but I can live with either.

- Evan

On 25 March 2013 03:52, Yaovi Atohoun <yaovito@yahoo.fr> wrote:

...

Dear Alan,

Thank you again for the hard work.

A/ comments/questions

1) Does "recall" of an ALT member means that this member is no more member of ALT but remains an ALAC member? 2) For BCEC it is mentioned: A new BCEC will be convened for each Board Seat Selection Process in 19.3. Please don't we need such precision for BMSPC too?

B/ Comment

1) I would prefer to see also included in 12.1.15 the removal of an

ALAC

...

member. I note that 21.2 is saying "should a vote be necessary ......"

C/ One thought

Could we have a situation where a chair decide to become a regular ALT or ALAC member in a situation where he thinks that he could not more carry the work load?

Thank you Yaovi

________________________________ De : Alan Greenberg <alan.greenberg@mcgill.ca> À : ALAC Working List <alac@atlarge-lists.icann.org> Envoyé le : Lundi 25 mars 2013 6h23 Objet : [ALAC] Rules of Procedure - Draft for discussion at 26 March ALAC meeting

Attached please find the Draft Rules of Procedure for discussion at the 26 March 2013 ALAC meeting. Also attached is a redline version showing most of the changes from the RoP discussed at the 19 March 2013 meeting.

In addition to the changes detailed below, there are two sets of changes what do not show in the redline:

- A number of corrections to cross-references within the document. - The movement of what was "10.3 Meeting Rules" to "10. Rules of the ALAC". This change was not shown in the redline version since the move caused all of the following paragraph numbers to be changed, making the document quite confusing.

Changes showing in the redline version:

1. Clarifying the status of individual members within At-large. 1.2 clarification of rules used. 2. Add definition of Super-majority and capitalize it where used within the document. 5.2 and other places: Define AAGM on first usage, and us it instead of AGM within the document (some occurrences previously said AGM). 5.6 Made reference to privileges associated only with the "ALAC Chair" clearer. 5.13 Replaced reference to Ombudsman with an alternative phrase taken from the ICANN Bylaws. 5.14 Added condition that only those who have at least one other ALAC member supporting them can be named Chair. 10.1 The section on rules was moved because it did not apply only to meetings. The addition of "or activities" acknowledges this. 11.4.2 Add a word that had inadvertently been omitted. 11.4.4 Removal of a redundant phrase. 11.2.3 Addition of rule to allow more stringent rules for motion adoption.

The draft RoP can also be found at https://community.icann.org/x/VoYi.

Alan

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-- Evan Leibovitch Toronto Canada

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