ALAC/At-Large Mailing Lists
While working on the Rules of Procedure, it became obvious that we needed a document describing the various ALAC mailing lists giving a summary of their usage and describing who must of should be subscribed. This list will not include RALO lists or the multitude of working group and committee lists Currently there are five such lists. All are archived and are publicly viewable except as noted. ALAC - General ALAC list used for the majority of ALAC e-mail interactions. Originally only ALAC members, RALO leadership, formal Liaisons selected by the ALAC, Liaisons to the ALAC, At-Large Board member and Staff were on it. More recently, it has included (either by accident or intentionally), selected former ALAC member, selected former RALO leadership, and others. (I am using the term "formal Liaisons" to refer to the ccNSO, GNSO and SSAC Liaisons - those to other ICANN or external bodies.) ALAC-Internal - Used for things that we do not want to be publicly viewable. Most commonly, this is travel arrangements, social plans and occasionally semi-confidential issues or issues where we want targeted ALAC feedback. Membership is similar to the ALAC list, but no "others" ALAC-ExCom - Publicly viewable list for the ALAC ExCom. Membership is traditionally ExCom members, formal Liaisons appointed by the ALAC, and Staff. More recently a few others were added. ALAC-Announce - General list for announcements. Only ICANN staff and the ALAC Chair (I think) have sending privileges. This list includes pretty much everyone in the ALAC list plus about 175 others. At-Large - General public list. This list has Most but not all of those onthe ALAC list (missing about 10 ALAC members and RALO leadership) plus about 160 others. ALAC-Announce and At-Large membership overlaps. There are 98 people on both lists (about 1/3 of which are ALAC/RALO Leadership), 126 just ALAC-Announce and 98 just At-Large For mail sent to lists from senders not on the lists, there are four possible outcomes, it goes through, it is held for moderation, it bounces or it is discarded without a reject message (moderation requires staff action). Based on a test, I believe that for the ALAC list, such messages are discarded, for the ALAC-Internal list, such mail bounces, and for the ExCom it is moderated. Not sure about the two larger lists. My suggestions for going forward are: ALAC - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff - Membership for Liaisons appointed TO the ALAC - Perhaps membership to WG Chairs if not already included above - Membership for past holders of above categories (my preference, or could be receive only - see below) ALAC-Internal - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff ALAC-ExCom (with a new name mapping to the ALAC Leadership Team name used in the new RoP) - Members of the ExCom, formal Liaisons appointed by the ALAC, Board member and Staff I think we need to discuss the ALAC-Announce and At-Large lists further. I am not at all sure we need two lists for this. I suggest we create two additional lists that "shadow" the ALAC and ExCom lists. That is, subscription open to all and they receive all messages that got to the ALAC and ExCom lists. This allows those who want to follow the discussions to receive them without the inconvenience of having to go to the archive. This is equivalent to adding the to the lists in receive-only mode, but since we have had regular problems ensuring that the membership of the ALAC and ExCom lists is correct, having a shadow list would be a lot cleaner. Please let me know what you think about these issues. Alan
Hi Alan, Thank you for this initiative to clarify the use of the various mailing lists. My comments on your suggestions below: ALAC - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff - Membership for Liaisons appointed TO the ALAC - Perhaps membership to WG Chairs if not already included above - Membership for past holders of above categories (my preference, or could be receive only - see below) I agree with the membership list but I am not in favour of automatically adding past holders. However any past holder subscribingwill be approved to be member ALAC-Internal - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff My suggestion is that this list includes only ALAC members and staff. I assume that a formal communication from the Board or other groups to ALAC will go through the chair of the staff. ALAC-ExCom (with a new name mapping to the ALAC Leadership Team name used in the new RoP) - Members of the ExCom, formal Liaisons appointed by the ALAC, Board member and Staff My suggestion is that this list serve only for communication between ALAC-Excom members. I will also include staff. Thank you Yaovi ________________________________ De : Alan Greenberg <alan.greenberg@mcgill.ca> À : ALAC Working List <alac@atlarge-lists.icann.org> Envoyé le : Mercredi 24 octobre 2012 4h37 Objet : [ALAC] ALAC/At-Large Mailing Lists While working on the Rules of Procedure, it became obvious that we needed a document describing the various ALAC mailing lists giving a summary of their usage and describing who must of should be subscribed. This list will not include RALO lists or the multitude of working group and committee lists Currently there are five such lists. All are archived and are publicly viewable except as noted. ALAC - General ALAC list used for the majority of ALAC e-mail interactions. Originally only ALAC members, RALO leadership, formal Liaisons selected by the ALAC, Liaisons to the ALAC, At-Large Board member and Staff were on it. More recently, it has included (either by accident or intentionally), selected former ALAC member, selected former RALO leadership, and others. (I am using the term "formal Liaisons" to refer to the ccNSO, GNSO and SSAC Liaisons - those to other ICANN or external bodies.) ALAC-Internal - Used for things that we do not want to be publicly viewable. Most commonly, this is travel arrangements, social plans and occasionally semi-confidential issues or issues where we want targeted ALAC feedback. Membership is similar to the ALAC list, but no "others" ALAC-ExCom - Publicly viewable list for the ALAC ExCom. Membership is traditionally ExCom members, formal Liaisons appointed by the ALAC, and Staff. More recently a few others were added. ALAC-Announce - General list for announcements. Only ICANN staff and the ALAC Chair (I think) have sending privileges. This list includes pretty much everyone in the ALAC list plus about 175 others. At-Large - General public list. This list has Most but not all of those onthe ALAC list (missing about 10 ALAC members and RALO leadership) plus about 160 others. ALAC-Announce and At-Large membership overlaps. There are 98 people on both lists (about 1/3 of which are ALAC/RALO Leadership), 126 just ALAC-Announce and 98 just At-Large For mail sent to lists from senders not on the lists, there are four possible outcomes, it goes through, it is held for moderation, it bounces or it is discarded without a reject message (moderation requires staff action). Based on a test, I believe that for the ALAC list, such messages are discarded, for the ALAC-Internal list, such mail bounces, and for the ExCom it is moderated. Not sure about the two larger lists. My suggestions for going forward are: ALAC - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff - Membership for Liaisons appointed TO the ALAC - Perhaps membership to WG Chairs if not already included above - Membership for past holders of above categories (my preference, or could be receive only - see below) ALAC-Internal - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff ALAC-ExCom (with a new name mapping to the ALAC Leadership Team name used in the new RoP) - Members of the ExCom, formal Liaisons appointed by the ALAC, Board member and Staff I think we need to discuss the ALAC-Announce and At-Large lists further. I am not at all sure we need two lists for this. I suggest we create two additional lists that "shadow" the ALAC and ExCom lists. That is, subscription open to all and they receive all messages that got to the ALAC and ExCom lists. This allows those who want to follow the discussions to receive them without the inconvenience of having to go to the archive. This is equivalent to adding the to the lists in receive-only mode, but since we have had regular problems ensuring that the membership of the ALAC and ExCom lists is correct, having a shadow list would be a lot cleaner. Please let me know what you think about these issues. Alan _______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
Thanks Yaovi, for the quick reply. My comments below. At 24/10/2012 04:23 AM, Yaovi Atohoun wrote:
Hi Alan,
Thank you for this initiative to clarify the use of the various mailing lists. My comments on your suggestions below:
ALAC - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff - Membership for Liaisons appointed TO the ALAC - Perhaps membership to WG Chairs if not already included above - Membership for past holders of above categories (my preference, or could be receive only - see below)
I agree with the membership list but I am not in favour of automatically adding past holders. However any past holder subscribing will be approved to be member
Agreed. I should have mentioned that. Currently, sometimes old members are simply left there. It should be done only if they explicitly say thay want to stay on.
ALAC-Internal - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff
My suggestion is that this list includes only ALAC members and staff. I assume that a formal communication from the Board or other groups to ALAC will go through the chair of the staff.
I will note that. My personal opinion is that RALO leadership and the Liaison (of which I was one) add something to the list, if for no other reason than they are typically at ICANN meetings and need to be included in social events. If anything is ever REALLY confidential, mailing lists should not be used at all. Not sure what your reference to Board communications means?????
ALAC-ExCom (with a new name mapping to the ALAC Leadership Team name used in the new RoP) - Members of the ExCom, formal Liaisons appointed by the ALAC, Board member and Staff
My suggestion is that this list serve only for communication between ALAC-Excom members. I will also include staff.
Again, ccNSO, GNSO and SSAC people tend to be very active members of ExCom teleconferences and it would be counter productive to exclude them here. Alan
Hi Alan, Regarding the list "ALAC-Internal" you suggest the inclusion of Board members while I was proposing to have it only for ALAC members. This is the reason why I added that if the Board want to comminicate with ALAC, it will go through the chair of ALAC or the staff. I noted that the Board is included in "ALAC" list. Thank you Yaovi ________________________________ De : Alan Greenberg <alan.greenberg@mcgill.ca> À : Yaovi Atohoun <yaovito@yahoo.fr>; ALAC Working List <alac@atlarge-lists.icann.org> Envoyé le : Mercredi 24 octobre 2012 15h24 Objet : Re: [ALAC] ALAC/At-Large Mailing Lists Thanks Yaovi, for the quick reply. My comments below. At 24/10/2012 04:23 AM, Yaovi Atohoun wrote:
Hi Alan,
Thank you for this initiative to clarify the use of the various mailing lists. My comments on your suggestions below:
ALAC - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff - Membership for Liaisons appointed TO the ALAC - Perhaps membership to WG Chairs if not already included above - Membership for past holders of above categories (my preference, or could be receive only - see below)
I agree with the membership list but I am not in favour of automatically adding past holders. However any past holder subscribing will be approved to be member
Agreed. I should have mentioned that. Currently, sometimes old members are simply left there. It should be done only if they explicitly say thay want to stay on.
ALAC-Internal - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff
My suggestion is that this list includes only ALAC members and staff. I assume that a formal communication from the Board or other groups to ALAC will go through the chair of the staff.
I will note that. My personal opinion is that RALO leadership and the Liaison (of which I was one) add something to the list, if for no other reason than they are typically at ICANN meetings and need to be included in social events. If anything is ever REALLY confidential, mailing lists should not be used at all. Not sure what your reference to Board communications means?????
ALAC-ExCom (with a new name mapping to the ALAC Leadership Team name used in the new RoP) - Members of the ExCom, formal Liaisons appointed by the ALAC, Board member and Staff
My suggestion is that this list serve only for communication between ALAC-Excom members. I will also include staff.
Again, ccNSO, GNSO and SSAC people tend to be very active members of ExCom teleconferences and it would be counter productive to exclude them here. Alan
Yaovi, sorry to take so long to reply to this. The message was treated as spam for some reason and I just saw it now. I was not clear in my description. I said "Board Member" and not "Board Members". What I meant was the At-Large Board member (today, Sebastien, who is on all of our current lists). Alan At 24/10/2012 09:32 AM, Yaovi Atohoun wrote:
Hi Alan,
Regarding the list "ALAC-Internal" you suggest the inclusion of Board members while I was proposing to have it only for ALAC members. This is the reason why I added that if the Board want to comminicate with ALAC, it will go through the chair of ALAC or the staff. I noted that the Board is included in "ALAC" list.
Thank you Yaovi
Hi Alan, Thank you for the clarification. There is nothing secret to the ALAC Board member but he may want necessary to read all the ALAC-Internal messages. My suggestion is that he can be added to this list if he wish Yaovi -----Original Message----- From: Alan Greenberg <alan.greenberg@mcgill.ca> Date: Thu, 1 Nov 2012 21:12:57 To: Yaovi Atohoun<yaovito@yahoo.fr>; ALAC Working List<alac@atlarge-lists.icann.org> Subject: Re: (PMX: 9): Re: [ALAC] ALAC/At-Large Mailing Lists Yaovi, sorry to take so long to reply to this. The message was treated as spam for some reason and I just saw it now. I was not clear in my description. I said "Board Member" and not "Board Members". What I meant was the At-Large Board member (today, Sebastien, who is on all of our current lists). Alan At 24/10/2012 09:32 AM, Yaovi Atohoun wrote:
Hi Alan,
Regarding the list "ALAC-Internal" you suggest the inclusion of Board members while I was proposing to have it only for ALAC members. This is the reason why I added that if the Board want to comminicate with ALAC, it will go through the chair of ALAC or the staff. I noted that the Board is included in "ALAC" list.
Thank you Yaovi
Hi, Alan the ALS Starter Kit is a document which has relevant material on the public facing ALAC/At-Large mailing lists https://community.icann.org/display/atlarge/ALS+Starter+Kits (meaning the ALAC_internal and ALAC Excom lists are not mentioned) Re: the At-Large and ALAC_announce lists, I think both lists need to be kept as these lists serve different purposes. * The ALAC_announce list - all ALS representatives are added to this list by At-Large Staff when their ALS is formally accredited by ALAC and is the primary channel by which ALSes are informed on ALAC/At-Large activity by At-Large Staff and the ALAC chair. * The At-Large list - Anyone on the list can post on any topic (typically ICANN policy issues) for others to comment on. I believe that ALS representatives and ALAC members are NOT added automatically but can "manually' join if they know how to. Re: ALAC Excom....a bigger question is the necessity of the Excom list - shouldn't policy discussions on the Excom list be on the ALAC list? IF Excom calls are open to ALAC members, shouldn't the Excom call announcements also be on the ALAC list? Re: creating shadow lists for the ALAC and ALAC Excom - I would investigate the ability to have RSS feeds for these (and for that matter all At-Large WG lists and GNSO WG lists) to make it easier for anyone to monitor activity. Kind Regards, Dev Anand Teelucksingh On Tue, Oct 23, 2012 at 11:37 PM, Alan Greenberg <alan.greenberg@mcgill.ca> wrote:
While working on the Rules of Procedure, it became obvious that we needed a document describing the various ALAC mailing lists giving a summary of their usage and describing who must of should be subscribed. This list will not include RALO lists or the multitude of working group and committee lists
Currently there are five such lists. All are archived and are publicly viewable except as noted.
ALAC - General ALAC list used for the majority of ALAC e-mail interactions. Originally only ALAC members, RALO leadership, formal Liaisons selected by the ALAC, Liaisons to the ALAC, At-Large Board member and Staff were on it. More recently, it has included (either by accident or intentionally), selected former ALAC member, selected former RALO leadership, and others. (I am using the term "formal Liaisons" to refer to the ccNSO, GNSO and SSAC Liaisons - those to other ICANN or external bodies.)
ALAC-Internal - Used for things that we do not want to be publicly viewable. Most commonly, this is travel arrangements, social plans and occasionally semi-confidential issues or issues where we want targeted ALAC feedback. Membership is similar to the ALAC list, but no "others"
ALAC-ExCom - Publicly viewable list for the ALAC ExCom. Membership is traditionally ExCom members, formal Liaisons appointed by the ALAC, and Staff. More recently a few others were added.
ALAC-Announce - General list for announcements. Only ICANN staff and the ALAC Chair (I think) have sending privileges. This list includes pretty much everyone in the ALAC list plus about 175 others.
At-Large - General public list. This list has Most but not all of those onthe ALAC list (missing about 10 ALAC members and RALO leadership) plus about 160 others.
ALAC-Announce and At-Large membership overlaps. There are 98 people on both lists (about 1/3 of which are ALAC/RALO Leadership), 126 just ALAC-Announce and 98 just At-Large
For mail sent to lists from senders not on the lists, there are four possible outcomes, it goes through, it is held for moderation, it bounces or it is discarded without a reject message (moderation requires staff action). Based on a test, I believe that for the ALAC list, such messages are discarded, for the ALAC-Internal list, such mail bounces, and for the ExCom it is moderated. Not sure about the two larger lists.
My suggestions for going forward are:
ALAC - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff - Membership for Liaisons appointed TO the ALAC - Perhaps membership to WG Chairs if not already included above - Membership for past holders of above categories (my preference, or could be receive only - see below)
ALAC-Internal - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff
ALAC-ExCom (with a new name mapping to the ALAC Leadership Team name used in the new RoP) - Members of the ExCom, formal Liaisons appointed by the ALAC, Board member and Staff
I think we need to discuss the ALAC-Announce and At-Large lists further. I am not at all sure we need two lists for this.
I suggest we create two additional lists that "shadow" the ALAC and ExCom lists. That is, subscription open to all and they receive all messages that got to the ALAC and ExCom lists. This allows those who want to follow the discussions to receive them without the inconvenience of having to go to the archive. This is equivalent to adding the to the lists in receive-only mode, but since we have had regular problems ensuring that the membership of the ALAC and ExCom lists is correct, having a shadow list would be a lot cleaner.
Please let me know what you think about these issues.
Alan
_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
+1 Dev. On Thu, Oct 25, 2012 at 4:21 AM, Dev Anand Teelucksingh <admin@ttcsweb.org>wrote:
Hi, Alan
the ALS Starter Kit is a document which has relevant material on the public facing ALAC/At-Large mailing lists https://community.icann.org/display/atlarge/ALS+Starter+Kits (meaning the ALAC_internal and ALAC Excom lists are not mentioned)
Re: the At-Large and ALAC_announce lists, I think both lists need to be kept as these lists serve different purposes.
* The ALAC_announce list - all ALS representatives are added to this list by At-Large Staff when their ALS is formally accredited by ALAC and is the primary channel by which ALSes are informed on ALAC/At-Large activity by At-Large Staff and the ALAC chair.
* The At-Large list - Anyone on the list can post on any topic (typically ICANN policy issues) for others to comment on. I believe that ALS representatives and ALAC members are NOT added automatically but can "manually' join if they know how to.
Re: ALAC Excom....a bigger question is the necessity of the Excom list - shouldn't policy discussions on the Excom list be on the ALAC list? IF Excom calls are open to ALAC members, shouldn't the Excom call announcements also be on the ALAC list?
Re: creating shadow lists for the ALAC and ALAC Excom - I would investigate the ability to have RSS feeds for these (and for that matter all At-Large WG lists and GNSO WG lists) to make it easier for anyone to monitor activity.
Kind Regards,
Dev Anand Teelucksingh
On Tue, Oct 23, 2012 at 11:37 PM, Alan Greenberg <alan.greenberg@mcgill.ca> wrote:
While working on the Rules of Procedure, it became obvious that we needed a document describing the various ALAC mailing lists giving a summary of their usage and describing who must of should be subscribed. This list will not include RALO lists or the multitude of working group and committee lists
Currently there are five such lists. All are archived and are publicly viewable except as noted.
ALAC - General ALAC list used for the majority of ALAC e-mail interactions. Originally only ALAC members, RALO leadership, formal Liaisons selected by the ALAC, Liaisons to the ALAC, At-Large Board member and Staff were on it. More recently, it has included (either by accident or intentionally), selected former ALAC member, selected former RALO leadership, and others. (I am using the term "formal Liaisons" to refer to the ccNSO, GNSO and SSAC Liaisons - those to other ICANN or external bodies.)
ALAC-Internal - Used for things that we do not want to be publicly viewable. Most commonly, this is travel arrangements, social plans and occasionally semi-confidential issues or issues where we want targeted ALAC feedback. Membership is similar to the ALAC list, but no "others"
ALAC-ExCom - Publicly viewable list for the ALAC ExCom. Membership is traditionally ExCom members, formal Liaisons appointed by the ALAC, and Staff. More recently a few others were added.
ALAC-Announce - General list for announcements. Only ICANN staff and the ALAC Chair (I think) have sending privileges. This list includes pretty much everyone in the ALAC list plus about 175 others.
At-Large - General public list. This list has Most but not all of those onthe ALAC list (missing about 10 ALAC members and RALO leadership) plus about 160 others.
ALAC-Announce and At-Large membership overlaps. There are 98 people on both lists (about 1/3 of which are ALAC/RALO Leadership), 126 just ALAC-Announce and 98 just At-Large
For mail sent to lists from senders not on the lists, there are four possible outcomes, it goes through, it is held for moderation, it bounces or it is discarded without a reject message (moderation requires staff action). Based on a test, I believe that for the ALAC list, such messages are discarded, for the ALAC-Internal list, such mail bounces, and for the ExCom it is moderated. Not sure about the two larger lists.
My suggestions for going forward are:
ALAC - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff - Membership for Liaisons appointed TO the ALAC - Perhaps membership to WG Chairs if not already included above - Membership for past holders of above categories (my preference, or could be receive only - see below)
ALAC-Internal - Membership for ALAC, RALO Leadership, formal Liaisons appointed by the ALAC, Board member and Staff
ALAC-ExCom (with a new name mapping to the ALAC Leadership Team name used in the new RoP) - Members of the ExCom, formal Liaisons appointed by the ALAC, Board member and Staff
I think we need to discuss the ALAC-Announce and At-Large lists further. I am not at all sure we need two lists for this.
I suggest we create two additional lists that "shadow" the ALAC and ExCom lists. That is, subscription open to all and they receive all messages that got to the ALAC and ExCom lists. This allows those who want to follow the discussions to receive them without the inconvenience of having to go to the archive. This is equivalent to adding the to the lists in receive-only mode, but since we have had regular problems ensuring that the membership of the ALAC and ExCom lists is correct, having a shadow list would be a lot cleaner.
Please let me know what you think about these issues.
Alan
_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
-- Salanieta Tamanikaiwaimaro aka Sala P.O. Box 17862 Suva Fiji Twitter: @SalanietaT Skype:Salanieta.Tamanikaiwaimaro Fiji Cell: +679 998 2851
participants (4)
-
Alan Greenberg -
Dev Anand Teelucksingh -
Salanieta T. Tamanikaiwaimaro -
Yaovi Atohoun