Dear community leaders,

I am pleased to announce that the Fiscal Year 2025 (FY25) Community Regional Outreach Program (CROP) space is now ready for your use. The CROP team invites all community leaders and groups to collaboratively work with our regional Global Stakeholder Engagement (GSE) colleagues to develop Outreach Strategic Plans for FY25.

The following aspects of CROP will continue to apply for FY25:

• Applicable geographic regions and countries within regions – ICANN organization believes that it will allow for greater clarity as well as community flexibility in many cases to use the GSE list of countries and regions, rather than the less detailed listing of official ICANN Public Meeting regions. 
• Reimbursement for conference registration fees – while the general rule remains that conference registration fees are not part of CROP funding, for FY25, the ICANN organization has created a limited exception for cases where senior staff approval has been sought, obtained, and documented.
• Using 1 out of 3 trip allocations to an ICANN Public Meeting or ICANN-organized event – for FY25, any 1 out of the 3 trip allocations can be used to an ICANN Public Meeting or an ICANN-organized event (if one is taking place in the applicable region). The ICANN organization hopes this will provide the ICANN community with greater flexibility in planning their FY25 strategic outreach activities.
• 7-week deadline for trip requests – Trip proposals are due to the CROP administrator seven weeks before the start date of the proposed trip. Concurrence from the relevant l GSE regional vice president is due at least six weeks before the start date of the proposed trip.
• CROP staff lead administrators – for FY25, the staff leads for this program will be Nathalie Peregrine for GNSO constituencies and Ozan Sahin for At-Large RALOs. We will be responsible for ensuring compliance with the applicable deadlines, following up on trip proposals and assessment reports, and to generally assist you with the program. However, please continue to send your queries and reports to the usual email address (crop-staff@icann.org).

On behalf of the CROP support team, regional GSE colleagues, and the Travel Support team, I hope that your groups will find the FY25 CROP helpful in conducting your regional strategic outreach activities.

The FY25 CROP space can be found here. We strongly encourage you to confirm your CROP Program Coordinators and work with GSE colleagues to develop your Outreach Strategic Plans as soon as possible so that you can start submitting your FY25 CROP trip requests.

At-Large RALOs Workspace 

GNSO Constituencies Workspace

Best regards,

CROP staff