Draft ALAC Rules of Procedure & Upcoming Teleconference Review Meeting
On behalf of Olivier Crepin-Leblond, Chair of the ALAC, and Cheryl Langdon-Orr, Chair of the At-Large Rules of Procedure Working Group, please see the important note below regarding an upcoming ALAC Meeting to review the revised ALAC Rules of Procedure (RoPs): ** Dear All, As per a previous discussion and agreement of the ALAC on 22 January 2013, the ALAC will be holding a single purpose teleconference call to discuss the proposed version of their NEW Rules of Procedure (RoPs) before a Call to Vote to Ratify and Adopt these (or not) which is to be conducted online and prior to the 46th ICANN Meeting to be held in Beijing 7-11 April 2013. This special meeting of the ALAC, which is open to all members of the At-Large Community, especially RALO Leadership and ALS members, is now announced. This call will be held on Tuesday, 19 March 2013 at 2100 UTC (2100 UTC =1400 PDT, 1700 EDT, 2200 CET, 5am Hong Kong (+1 Day) and 8am Sydney (+1 Day). The Wiki page for this meeting is found at https://community.icann.org/x/WpVwAg. FR and ES interpretation has been confirmed for this meeting. All Members of the ALAC and members of the At-Large Community are requested to RSVP their attendance at this call to At-Large Staff (staff@atlarge.icann.org<mailto:staff@atlarge.icann.org>) indicating if they will be joining one of the interpreted channels. The 15 Members of the ALAC are encouraged to place any comments they have in the COMMENTS section of the meeting page (see: https://community.icann.org/x/WpVwAg) or e-mail to the ALAC Working List ( alac@atlarge-lists.icann.org<mailto:alac@atlarge-lists.icann.org>), particularly if they will not be able to attend this meeting. Members of the At-Large Community who wish to have any input or comments on these proposed new RoPs considered at this meeting should send these contributions to one of the ALAC Members from their Region or via email to the Chair of the Rules of Procedure Working Group, Cheryl Langdon-Orr (langdonorr@gmail.com<mailto:langdonorr@gmail.com>). Background on these proposed new ALAC RoPs and opportunity for final ALAC review: This final version of the new ALAC RoP (see: https://community.icann.org/x/VoYi and attached) is the product of an extensive process carried out by some 33 members of the At-Large Community (ALAC Members, formal Regional representatives as well as individual ALS and RALO members of the At-Large Community who volunteered to the ALAC Metrics and RoP Review WG(s). These volunteers have, in face-to-face and teleconference meetings of the Working Group (WG) as a whole and of the new Rules section Drafting Teams (DTs), committed well over 500 person-hours in review of the current RoPs and support material including previous versions, discussion of all rules merits, and in drafting of and editing this new Rules proposed text. A summary of who participated in the various RoP meetings can be found at: https://community.icann.org/x/SgoQAg. In addition, and unfortunately difficult to measure and capture, is an extraordinary amount of time spent by the WG's Drafting Teams (DTs) leadership and section pen-holders (noting each DT was in itself, like the RoP Review WG as a whole, a deliberately regionally balanced group) and even more hours and effort again contributed by several current and previously serving ALAC Members during the final stages of integration and editing of the version you are presented with here. The majority of the ALAC has been directly involved with the Rules of Procedure WG and DTs' activities and in several cases served as Leads and/or Pen-Holders for the discussion and drafting, and therefore it is unexpected and doubtful that any significant or substantial omissions or edits will be proposed for discussion either at or before the conference call. Also it is recognised that the ALAC has at its regular meetings been continually appraised of the progress of this Rules Review and also that all business of the Review WG/DTs has been done in an open and transparent manner with archives and records being held and publicly available on the relevant ALAC wiki pages. It must also be noted by the ALAC as a whole and by the wider At-Large Community in general, that virtually every concept and issue relating to these proposed new ALAC RoPs was discussed extensively, prior to any drafting, and often reviewed line by line, mostly over several visits / revisits at several meetings. Anything that was even slightly controversial or where people had differing views was debated and in virtually all cases, what has ended up in these Rules has a strong consensus of those working on the original drafting team and the final reviewers. It is also important to note that several of the 'Adjunct Documents' referred to in these new Rules are not as yet completely finalised nor have they been reviewed (as such) by the ALAC. However, they are all to be drawn from existing ALAC policy and practices and will be shortly available. The vote for the adoption of these new ALAC RoPs does not need to be delayed until they are prepared and circulated, but rather the new RoPs will not come into effect until those Adjunct Documents are all approved by the ALAC. Specific details on the ALAC vote plans and procedures relating to these new ALAC Rules will be discussed during this special ALAC meeting on 19 March 2013, but it is our hope that the vote can commence shortly after the ALAC monthly call on 26 March 2013. Regards, Cheryl Langdon-Orr and Olivier Crepin-Leblond 11 March 2013 ** Kind Regards, Heidi Heidi Ullrich Director for At-Large Internet Corporation for Assigned Names and Numbers (ICANN) Telephone: + 1 (310) 578 - 8647 Fax: +1 (310) 823 - 8649 Cell/Mobile: +1 (310) 437 - 3956
Hi, Thank you very much for this invitation. It reads, however, like this is a done deal and that no discussion is to be expected because people worked hard to bring this before the ALAC. As someone who observed much of the work waiting for the right opportunity to bring up an issue, I agree they worked long and hard, even if it did seem to be somewhat an insular process that was not completely open. As many of you know I have been requesting consideration of Clause 18.10, the electorate for Seat 15 on the Board, ever since the last selection; a selection whose process was never, to my knowledge, reviewed post-selection. While I understand that a discussion is planned on At-Large suffrage (the definition of voting rights) at the Beijing meeting, am I to understand that discussion of this issue is still out of scope at this point in the approval of these procedures? If so, I would like to point out that as someone who followed the entire process waiting for the time when this would be discussed by ROP or its sub-teams, it never did get a fair share of that work time, and was always pushed off with 'this is not the time' or 'well it is too late we are just about done now'. Yet I did receive the guarantee at the end of the process that this would be subjected to community discussion before the next vote for Seat 15. And I understand that this guarantee was sent on to the ALAC. I asked for the language in 18.10 to be bracketed until such a discussion was held and was refused with a certain amount of derision about this not being the ITU - though perhaps there are some things that can be learned from the ITU and the ability to bracket controversial language. I ask again that this language be bracketed until such time as a full community discussion on At-Large suffrage can be held. As an ALS member, who is active in At-Large activities, I would like to understand the timeline and the process that will be used for a complete At-Large discussion, which includes the ALSes and their members, before the next vote so that we do not find ourselves 'too late' yet again when it comes time for this (s)election. I have written a blog on At-Large suffrage that can be found at: https://community.icann.org/display/~avri.doria/At-Large+suffrage*+request+t... Thank you, Avri Doria On 12 Mar 2013, at 01:00, Heidi Ullrich wrote:
On behalf of Olivier Crepin-Leblond, Chair of the ALAC, and Cheryl Langdon-Orr, Chair of the At-Large Rules of Procedure Working Group, please see the important note below regarding an upcoming ALAC Meeting to review the revised ALAC Rules of Procedure (RoPs):
**
Dear All,
As per a previous discussion and agreement of the ALAC on 22 January 2013, the ALAC will be holding a single purpose teleconference call to discuss the proposed version of their NEW Rules of Procedure (RoPs) before a Call to Vote to Ratify and Adopt these (or not) which is to be conducted online and prior to the 46th ICANN Meeting to be held in Beijing 7-11 April 2013.
This special meeting of the ALAC, which is open to all members of the At-Large Community, especially RALO Leadership and ALS members, is now announced. This call will be held on Tuesday, 19 March 2013 at 2100 UTC (2100 UTC =1400 PDT, 1700 EDT, 2200 CET, 5am Hong Kong (+1 Day) and 8am Sydney (+1 Day). The Wiki page for this meeting is found at https://community.icann.org/x/WpVwAg.
FR and ES interpretation has been confirmed for this meeting.
All Members of the ALAC and members of the At-Large Community are requested to RSVP their attendance at this call to At-Large Staff (staff@atlarge.icann.org<mailto:staff@atlarge.icann.org>) indicating if they will be joining one of the interpreted channels.
The 15 Members of the ALAC are encouraged to place any comments they have in the COMMENTS section of the meeting page (see: https://community.icann.org/x/WpVwAg) or e-mail to the ALAC Working List ( alac@atlarge-lists.icann.org<mailto:alac@atlarge-lists.icann.org>), particularly if they will not be able to attend this meeting.
Members of the At-Large Community who wish to have any input or comments on these proposed new RoPs considered at this meeting should send these contributions to one of the ALAC Members from their Region or via email to the Chair of the Rules of Procedure Working Group, Cheryl Langdon-Orr (langdonorr@gmail.com<mailto:langdonorr@gmail.com>).
Background on these proposed new ALAC RoPs and opportunity for final ALAC review:
This final version of the new ALAC RoP (see: https://community.icann.org/x/VoYi and attached) is the product of an extensive process carried out by some 33 members of the At-Large Community (ALAC Members, formal Regional representatives as well as individual ALS and RALO members of the At-Large Community who volunteered to the ALAC Metrics and RoP Review WG(s).
These volunteers have, in face-to-face and teleconference meetings of the Working Group (WG) as a whole and of the new Rules section Drafting Teams (DTs), committed well over 500 person-hours in review of the current RoPs and support material including previous versions, discussion of all rules merits, and in drafting of and editing this new Rules proposed text. A summary of who participated in the various RoP meetings can be found at: https://community.icann.org/x/SgoQAg.
In addition, and unfortunately difficult to measure and capture, is an extraordinary amount of time spent by the WG's Drafting Teams (DTs) leadership and section pen-holders (noting each DT was in itself, like the RoP Review WG as a whole, a deliberately regionally balanced group) and even more hours and effort again contributed by several current and previously serving ALAC Members during the final stages of integration and editing of the version you are presented with here.
The majority of the ALAC has been directly involved with the Rules of Procedure WG and DTs' activities and in several cases served as Leads and/or Pen-Holders for the discussion and drafting, and therefore it is unexpected and doubtful that any significant or substantial omissions or edits will be proposed for discussion either at or before the conference call. Also it is recognised that the ALAC has at its regular meetings been continually appraised of the progress of this Rules Review and also that all business of the Review WG/DTs has been done in an open and transparent manner with archives and records being held and publicly available on the relevant ALAC wiki pages.
It must also be noted by the ALAC as a whole and by the wider At-Large Community in general, that virtually every concept and issue relating to these proposed new ALAC RoPs was discussed extensively, prior to any drafting, and often reviewed line by line, mostly over several visits / revisits at several meetings. Anything that was even slightly controversial or where people had differing views was debated and in virtually all cases, what has ended up in these Rules has a strong consensus of those working on the original drafting team and the final reviewers.
It is also important to note that several of the 'Adjunct Documents' referred to in these new Rules are not as yet completely finalised nor have they been reviewed (as such) by the ALAC. However, they are all to be drawn from existing ALAC policy and practices and will be shortly available. The vote for the adoption of these new ALAC RoPs does not need to be delayed until they are prepared and circulated, but rather the new RoPs will not come into effect until those Adjunct Documents are all approved by the ALAC.
Specific details on the ALAC vote plans and procedures relating to these new ALAC Rules will be discussed during this special ALAC meeting on 19 March 2013, but it is our hope that the vote can commence shortly after the ALAC monthly call on 26 March 2013.
Regards, Cheryl Langdon-Orr and Olivier Crepin-Leblond 11 March 2013
**
Kind Regards, Heidi
Heidi Ullrich Director for At-Large Internet Corporation for Assigned Names and Numbers (ICANN) Telephone: + 1 (310) 578 - 8647 Fax: +1 (310) 823 - 8649 Cell/Mobile: +1 (310) 437 - 3956
<DRAFT-RoP-v64.pdf>_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
Hello, as raised already on the EURALO list by my mail from 21 Feb 2013 (without any feedback so far), EURALO supports the idea of having a full and inclusive At-Large community discussion on the Electorate – as sort of a continuation of our best practice from autumn 2010 to allow the RALO Chair (as part of the electorate) a guided or directed vote based on the (majority) will of his/her community. This means, there is one RALO at least supporting Avri’s demarche. BTW, I couldn't leave this comment on your blog on At-Large suffrage mentioned below, Avri. Best, Wolf Avri Doria wrote Tue, 12 Mar 2013 07:53:
Hi,
Thank you very much for this invitation.
It reads, however, like this is a done deal and that no discussion is to be expected because people worked hard to bring this before the ALAC. As someone who observed much of the work waiting for the right opportunity to bring up an issue, I agree they worked long and hard, even if it did seem to be somewhat an insular process that was not completely open.
As many of you know I have been requesting consideration of Clause 18.10, the electorate for Seat 15 on the Board, ever since the last selection; a selection whose process was never, to my knowledge, reviewed post-selection. While I understand that a discussion is planned on At-Large suffrage (the definition of voting rights) at the Beijing meeting, am I to understand that discussion of this issue is still out of scope at this point in the approval of these procedures? If so, I would like to point out that as someone who followed the entire process waiting for the time when this would be discussed by ROP or its sub-teams, it never did get a fair share of that work time, and was always pushed off with 'this is not the time' or 'well it is too late we are just about done now'.
Yet I did receive the guarantee at the end of the process that this would be subjected to community discussion before the next vote for Seat 15. And I understand that this guarantee was sent on to the ALAC. I asked for the language in 18.10 to be bracketed until such a discussion was held and was refused with a certain amount of derision about this not being the ITU - though perhaps there are some things that can be learned from the ITU and the ability to bracket controversial language. I ask again that this language be bracketed until such time as a full community discussion on At-Large suffrage can be held.
As an ALS member, who is active in At-Large activities, I would like to understand the timeline and the process that will be used for a complete At-Large discussion, which includes the ALSes and their members, before the next vote so that we do not find ourselves 'too late' yet again when it comes time for this (s)election.
I have written a blog on At-Large suffrage that can be found at: https://community.icann.org/display/~avri.doria/At-Large+suffrage*+request+t...
Thank you,
Avri Doria
On 12 Mar 2013, at 01:00, Heidi Ullrich wrote:
On behalf of Olivier Crepin-Leblond, Chair of the ALAC, and Cheryl Langdon-Orr, Chair of the At-Large Rules of Procedure Working Group, please see the important note below regarding an upcoming ALAC Meeting to review the revised ALAC Rules of Procedure (RoPs):
**
Dear All,
As per a previous discussion and agreement of the ALAC on 22 January 2013, the ALAC will be holding a single purpose teleconference call to discuss the proposed version of their NEW Rules of Procedure (RoPs) before a Call to Vote to Ratify and Adopt these (or not) which is to be conducted online and prior to the 46th ICANN Meeting to be held in Beijing 7-11 April 2013.
This special meeting of the ALAC, which is open to all members of the At-Large Community, especially RALO Leadership and ALS members, is now announced. This call will be held on Tuesday, 19 March 2013 at 2100 UTC (2100 UTC =1400 PDT, 1700 EDT, 2200 CET, 5am Hong Kong (+1 Day) and 8am Sydney (+1 Day). The Wiki page for this meeting is found at https://community.icann.org/x/WpVwAg.
FR and ES interpretation has been confirmed for this meeting.
All Members of the ALAC and members of the At-Large Community are requested to RSVP their attendance at this call to At-Large Staff (staff@atlarge.icann.org<mailto:staff@atlarge.icann.org>) indicating if they will be joining one of the interpreted channels.
The 15 Members of the ALAC are encouraged to place any comments they have in the COMMENTS section of the meeting page (see: https://community.icann.org/x/WpVwAg) or e-mail to the ALAC Working List ( alac@atlarge-lists.icann.org<mailto:alac@atlarge-lists.icann.org>), particularly if they will not be able to attend this meeting.
Members of the At-Large Community who wish to have any input or comments on these proposed new RoPs considered at this meeting should send these contributions to one of the ALAC Members from their Region or via email to the Chair of the Rules of Procedure Working Group, Cheryl Langdon-Orr (langdonorr@gmail.com<mailto:langdonorr@gmail.com>).
Background on these proposed new ALAC RoPs and opportunity for final ALAC review:
This final version of the new ALAC RoP (see: https://community.icann.org/x/VoYi and attached) is the product of an extensive process carried out by some 33 members of the At-Large Community (ALAC Members, formal Regional representatives as well as individual ALS and RALO members of the At-Large Community who volunteered to the ALAC Metrics and RoP Review WG(s).
These volunteers have, in face-to-face and teleconference meetings of the Working Group (WG) as a whole and of the new Rules section Drafting Teams (DTs), committed well over 500 person-hours in review of the current RoPs and support material including previous versions, discussion of all rules merits, and in drafting of and editing this new Rules proposed text. A summary of who participated in the various RoP meetings can be found at: https://community.icann.org/x/SgoQAg.
In addition, and unfortunately difficult to measure and capture, is an extraordinary amount of time spent by the WG's Drafting Teams (DTs) leadership and section pen-holders (noting each DT was in itself, like the RoP Review WG as a whole, a deliberately regionally balanced group) and even more hours and effort again contributed by several current and previously serving ALAC Members during the final stages of integration and editing of the version you are presented with here.
The majority of the ALAC has been directly involved with the Rules of Procedure WG and DTs' activities and in several cases served as Leads and/or Pen-Holders for the discussion and drafting, and therefore it is unexpected and doubtful that any significant or substantial omissions or edits will be proposed for discussion either at or before the conference call. Also it is recognised that the ALAC has at its regular meetings been continually appraised of the progress of this Rules Review and also that all business of the Review WG/DTs has been done in an open and transparent manner with archives and records being held and publicly available on the relevant ALAC wiki pages.
It must also be noted by the ALAC as a whole and by the wider At-Large Community in general, that virtually every concept and issue relating to these proposed new ALAC RoPs was discussed extensively, prior to any drafting, and often reviewed line by line, mostly over several visits / revisits at several meetings. Anything that was even slightly controversial or where people had differing views was debated and in virtually all cases, what has ended up in these Rules has a strong consensus of those working on the original drafting team and the final reviewers.
It is also important to note that several of the 'Adjunct Documents' referred to in these new Rules are not as yet completely finalised nor have they been reviewed (as such) by the ALAC. However, they are all to be drawn from existing ALAC policy and practices and will be shortly available. The vote for the adoption of these new ALAC RoPs does not need to be delayed until they are prepared and circulated, but rather the new RoPs will not come into effect until those Adjunct Documents are all approved by the ALAC.
Specific details on the ALAC vote plans and procedures relating to these new ALAC Rules will be discussed during this special ALAC meeting on 19 March 2013, but it is our hope that the vote can commence shortly after the ALAC monthly call on 26 March 2013.
Regards, Cheryl Langdon-Orr and Olivier Crepin-Leblond 11 March 2013
**
Kind Regards, Heidi
Heidi Ullrich Director for At-Large Internet Corporation for Assigned Names and Numbers (ICANN) Telephone: + 1 (310) 578 - 8647 Fax: +1 (310) 823 - 8649 Cell/Mobile: +1 (310) 437 - 3956
<DRAFT-RoP-v64.pdf>_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
_______________________________________________ ALAC mailing list ALAC@atlarge-lists.icann.org https://atlarge-lists.icann.org/mailman/listinfo/alac
At-Large Online: http://www.atlarge.icann.org ALAC Working Wiki: https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALA...)
EuroDIG Secretariat http://www.eurodig.org/ mobile +41 79 204 83 87 Skype: Wolf-Ludwig EURALO - ICANN's Regional At-Large Organisation http://euralo.org Profile on LinkedIn http://ch.linkedin.com/in/wolfludwig
participants (3)
-
Avri Doria -
Heidi Ullrich -
Wolf Ludwig