October 2018 - ARIWG - lists.icann.org

Meeting Invitation: At-Large Review Implementation Working Group Call on Tuesday, 06 November 2018 at 04:00 UTC for 90mins
by ICANN At-Large Staff 31 Oct '18

31 Oct '18

Dear all, The next At-Large Review Implementation Working Group (ARIWG) Call will be held on Tuesday, 06 November 2018 at 04:00 UTC for 90mins. For the month of November this meeting will take place every week at rotating times of 04:00 UTC & 19:00 UTC. Staff will send invitations each week. Spanish and French interpretations will be provided. For other times: https://tinyurl.com/y8m4h3kh The agenda (to be updated) and call details can be found at: https://community.icann.org/x/9w68BQ Wiki Workspace: https://community.icann.org/x/qAVpBQ Conference ID: EN: 1638 ES: 1738 FR: 1838 Toll-free access number (US and Canada): 800 550 6865 Other toll-free numbers: http://adigo.com/icann/ Adobe Connect Room: https://participate.icann.org/atlarge-review/ If you require a dial-out please contact At-Large staff at staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org> with your preferred number. Thank you. Kind Regards, ICANN Policy Staff in support of the At-Large Community E-mail: staff(a)atlarge.icann.org<applewebdata://0E834633-16E8-43B3-A2E8-7E1203571239/staff@atlarge.icann.org> Website: atlarge.icann.org<applewebdata://0E834633-16E8-43B3-A2E8-7E1203571239/atlarge.icann.org> Facebook: facebook.com/icannatlarge<applewebdata://0E834633-16E8-43B3-A2E8-7E1203571239/facebook.com/icannatlar…> Twitter: @ICANNAtLarge

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Welcome ARIWG Issue Leaders to ARIWG Mailing List
by ICANN At-Large Staff 11 Oct '18

11 Oct '18

Dear All, Please welcome the following ARIWG Issue Leaders to the ARIWG mailing list: * Sebastien Bachollet * Tijani Ben Jemaa * Humberto Carrasco * Ricardo Holmquist * Marita Moll * Dan Nanghaka * Seun Ojedeji * Javier Rua Jouet * Sergio Salinas Porto Kind regards, ICANN Policy Staff in support of the At-Large Community Website: atlarge.icann.org<http://atlarge.icann.org/> Facebook: facebook.com/icannatlarge<http://www.facebook.com/icannatlarge> Twitter: @ICANNAtLarge<http://www.twitter.com/ICANNAtLarge>

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Message update for those newly joined to the ARIWG mailing list
by Maureen Hilyard 02 Oct '18

02 Oct '18

Hi everyone This is a message to all those members who have only recently been included on the ARIWG email list.I apologise for a misunderstanding between the staff and myself on who should be on the ARIWG mailing list - the members/participants who were originally nominated, vs the Issues Teams that I developed to get the work underway whom I had asked to also be incorporated into the list. However, better late than never. These are the two emails that were sent after our last ARIWG meeting on the 27 Sept. Our next meeting is on Oct 10 to which you are all welcome and at which we will look at some of the issues that have draft steps established. *Message One - sent Sept 28* Dear ARIWG Issue Teams I hope you have seen the Prioritisation & Dependencies page <https://community.icann.org/display/ALRW/ARIWG+Prioritization+and+Dependenc…> recently. It is beginning to become populated with comments on various items - are they the easiest ones first? :) If you want to add a comment to any item - add it to the "ARIWG Comments" box. If you are listed as one of the Issues Team Leaders (that is, above the "Participant" label in the ARIWG Plan Development Workspace <https://community.icann.org/pages/editpage.action?pageId=95094297>then you will/should have editing rights. #1 is still displayed as a draft model but Jonathan and his team may want to enter new text soon following on from their team's discussions. Remember that we need to at least get a draft to work on *before we get to Barcelona*. That is only 3 weeks away. Work on the implementation plan will be included into the Friday development programme. This will be especially important if people identify that they may need additional funding for another staff member or equipment or a survey to be undertaken or some other resource. But, we really have to be able to justify these requests The sooner we get the final fully completed document to the Board for their OK, the sooner we will be able to start implementing our plans "towards a more innovative and revitalised At-Large" (plagiarised from a Review recommendation, but appropriate nevertheless) Our next meeting is on *Tuesday, 09 October 2018 at 19:00 UTC.* Be great to see you there. We can discuss some of the drafts that are up already. *Message Two - sent Sept 30* Thanks to those of you who have started populating the P&D templates on the P&D workspace <https://community.icann.org/pages/editpage.action?pageId=95094289>, if not with implementation steps then with some helpful comments for those who will develop the steps. (Leaders can click onto Edit at the top of the page to be able you to see all the templates, and add comments accordingly to the ARIWG comments section) [mh comment - this should have been changed by now to it opening automatically to all the templates, because we were having issues with two sets of non-syncing templates] ALAC and non-ALAC members with a particular association to specific issues have been volunteered (or perhaps voluntold) for these tasks, and as noone has indicated otherwise (apart from Holly), I assume that assignees are OK with working with their teams. It is really important for the ALAC to work together on this task as we can be pretty much assured that most of ICANN will be watching to see what good we can make of what may have seemed to be quite a negatively focused Review. We have an opportunity to enhance what we already do, and the implementation process offers us access to resources to do this, *if we are well planned*. Comments have been coming in from observers and participants, and it is perhaps timely that Issues Team Leaders call in their troops and start putting some notes up onto their templates so that contributors can see that their comments are being considered and incorporated into the plan, and so that we look more likely to achieve our goal of having all templates ready for discussion when we are together in Barcelona. Many thanks in advance Maureen

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ARIWG Prioritization and Dependencies Workspace
by Nadira Alaraj 01 Oct '18

01 Oct '18

Hi Maureen, Since, I'm an observer in this group, I couldn't provide my following comments, that is why I'm sharing them through this email. Best, Nadira *Issues# 1* *Good to add for section “ Proposed implementation steps” * *Staff to provide a documentation summary of all contributors (individual and/or ALAC members), once the comment period of certain policy is closed.* *Issues# 2* *I could see two fold of the “Outreach an Engagement”, the Outreach one and Engagement is the second. Handling the Outreach, RALOs with its community of active ALSes to take part of the outreach within the ALSes members and to their wider community. * *Then, awareness of at-large and ALAC work comes before any community members to start in policy engagements. Or create a shadow mentor to those who wanted to get directly into policy work. * *Creating a roster to collect experts from the community and ALSes along with their area of expertise. The roster will be a good database to reach out and encourage volunteers to contribute in policy work of their area of expertise.* *Issues# 3* *A targeted policy development program to at-large staff goes hand-in hand with at-large community development or capacity building program, it is good for peer learning. * *Review the job description of at-large staff to develop separate positions with clear organizational structure. * *Issues# 4* *Fitting ALT into the following At-Large structure,* *https://www.icann.org/sites/default/files/assets/alses-beginners-guide-02jun14-en.pdf <https://www.icann.org/sites/default/files/assets/alses-beginners-guide-02ju…>* *and re-considering the ALT leadership team to be different than the ALAC members. This will bring more leaders into ALT, ALAC, At-Large, RALO structure and reduce the work load and volunteer burnout of the current ALAC members. * *Issues# 5* *Coordination with I* organizations and cross community to conduct outreach and engagement activities is needed, with clear objectives and measurable * *deliverables** set in advance.* *There is also a need to do outreach and engagement within ICANN SOs/ACs, because not all of their members understand At-Large work. * *Issues# 6* *Although At-Large LT election process have evolved and enhanced, but there is still need to move beyond the pre-arranged nomination process of the same leadership team changing the roles, because it hinders the introduction of new emerging leaders. * *There cold to be a limit of the number of rounds that a Leadership member can assume a role in the LT. A one or two year gap for a returning leader after finishing their round limit could be set in order to give a chance for new leaders to emerge. * *Issues# 7* *If there is no tool that documents all the working groups and their members, it would be good to have one stop shop document of wiki page with such information. * *Issues# 8* *Social media in ICANN basically used to **disseminate updates, however, having it as a channel for engagement with followers need a dedicated skilled staff/volunteers, to attract the right followers, and post value added updates or news and engage with them to sustain their interest of the channel. * *Issues# 9* *From following ICANN communication specialists, unfortunately they are no social media specialists. There is a need to well-designed capacity building program for staff only on social media engagements. * *Issues# 10* *At-Large various communications tools are evolving and improving, but it is not about the different tools as much as how to activate the bottom-up community driven updates. Giving the voice of the at-large community and interacting with them that what makes the platforms/tool a success. * *Issues# 11* *Work on a tangible objectives to the approved GLOBAL ATLAS, that help recruit well engaged community members and potential newcomers who can volunteer to at-large policy work, this will give good justification to ATLAS meeting. Other than that, ATLAS will be like any conference or another talk show. * *Issues# 12* *Rethinking of the outreach programs in how to conducted it and how to increase its effectiveness. Trying different approach to reduce the cost and at the same time engage at-large community members. For example, preparing a toolkit to ALSes and provide them with travel support to attend regional or national events to do the outreach activities on behalf of the LT that brings more bottom-up and more engagements.* *Issues# 13* *The more ALSes are engaged in the outreach activities on the local level the more closer At-large gets to its objectives. * *Issues# 14* *Study at-large earlier budget to analyze how the same activities can be done more efficiently with less cost. * *Issues# 15* *“When opportunities have arisen where funds are available to bring a targeted group to an ICANN meeting with a good potential for future involvement, we have done so.” * *What was the success rate of those program? How many of those benefited from these programs continued to be engaged? A rubric is needed to be put in place to make sure those invited is worth the investment.* *Issues# 16* * “**Metrics will be developed for each activity in which At-Large participants are involved in order to measure the effectiveness of our processes as well as the actual involvement of active participants who assist the ALAC to carry out its work within ICANN. “* *Well said, and have to be carried forward to all RALOS and their ALSes.*

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Re: [ARIWG] Welcome ARIWG Issue Leaders to ARIWG Mailing List
by Vanda Scartezini 01 Oct '18

01 Oct '18

Welcome all colleagues!! Vanda Scartezini Polo Consultores Associados Av. Paulista 1159, cj 1004 01311-200- Sao Paulo, SP, Brazil Land Line: +55 11 3266.6253 Mobile: + 55 11 98181.1464 Sorry for any typos. From: ARIWG <ariwg-bounces(a)icann.org> on behalf of ICANN Staff <staff(a)atlarge.icann.org> Date: Monday, October 1, 2018 at 15:21 To: "ARIWG(a)icann.org" <ARIWG(a)icann.org> Subject: [ARIWG] Welcome ARIWG Issue Leaders to ARIWG Mailing List Dear All, Please welcome the following ARIWG Issue Leaders to the ARIWG mailing list: · Sebastien Bachollet · Tijani Ben Jemaa · Humberto Carrasco · Ricardo Holmquist · Marita Moll · Dan Nanghaka · Seun Ojedeji · Javier Rua Jouet · Sergio Salinas Porto Kind regards, ICANN Policy Staff in support of the At-Large Community Website: atlarge.icann.org Facebook: facebook.com/icannatlarge Twitter: @ICANNAtLarge _______________________________________________ ARIWG mailing list ARIWG(a)icann.org https://mm.icann.org/mailman/listinfo/ariwg

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