Darlene:

I really cannot imagine how I would have told you that you didn't need to do more than the very brief outlines on the wiki - I was extremely overloaded at San Juan, so perhaps I wasn't clear; it seems that is the case.

There has been a form and a process for requesting money for At-Large activities for a year now. When we spoke about the proposal for an At-Large summit I explained that you would need to use that process as that was required for all funds requests. That's what Evan used; my apologies if it was somehow unclear that ALL projects had to use this form, but they do.

I did say that I would help with budgeting - but to do that, I would have to have a plan to budget for, and what I have seen is not a plan it is a very general statement or two. I have looked at the page, and I'm sorry but that doesn't BEGIN to approach a plan that I could budget for - or that any decision could be made based upon. Again, if something is missing, then please let me know where it is.

I don't know how you could have gotten the idea that you would be going to LA. I recall specifically going over this more than once, including on teleconferences - It has never been possible for one region to go to back-to-back ICANN meetings. 

You were not attending a LAC meeting - you were attending a NARALO formation meeting - which is what all the agendas said from day one, what the invitation to have travel support said ... You were never invited to attend San Juan as a part of LACRALO. There are dozens of emails about NARALO meeting and North American ALS meeting going back several months. 

Finally, about the planning things quickly during San Juan - that was about the SUMMIT, not any meetings of NARALO in Los Angeles. This completely mystifies me; we talked about this repeatedly and since you all did actually turn around a proposal for the summit, and not any NARALO meetings, I honestly cannot how you thought anything differently.

As to whether or not you are going nuts, I doubt that :) However, what you recollect isn't anything close to what I recall - and in many cases, there is very long chains of emails and recordings of teleconferences where some of these things were discussed that is contrary I believe.

Look, this is really very straightforward. ICANN cannot make decisions based upon anything but the same process for everyone, and we cannot be giving one region VASTLY preferential treatment over any others. It would be very helpful if we could stop and simply draw a line here because we are where we are. We can all have many more emails related to what who said to whom when, and I can go dig up emails, and listen again to every teleconference and the like, but to be honest I don't see any value for anyone in any of that. 

In short:

1) If you want to propose a specific course of action, there is a process and a form associated with that - which is identical to that used for the summit proposal.

2) No region is going to be attending back-to-back ICANN meetings for an All-ALS meeting - there is no budget for that and I refer you all back to my email on the other points related to this.


On 19 Sep 2007, at 17:03, Thompson, Darlene wrote:

Hi Nick,

 

I really don’t want you to get on the defensive here and I am not trying to paint you as the “bad guy”.  I do, however, think that you were rather overburdened in San Juan and I *know* that I got conflicting instructions from you.  Here are my replies to your e-mail:

 

In order for ICANN to allocate funds to something, as I have previously said, there is a form for requesting them which requires a plan and a budget - the budget not being a one-line entry on a spreadsheet, and the plan not being a one-line entry next to it.

 
  1. We were told in San Juan to come up with a plan and that you would be able to do up the budget for it because you are used to doing that.  We were not told, at that time, that we needed any special form.  We showed this to you and you seemed quite happy with it and did not say “And now here is what you need to do…”.
  2. This is NOT a one-line entry on a spreadsheet and the plan being a one-line entry next to it.  The plan is completely set out on the Wiki page that you down-load the spreadsheet from.  There are about 3 different line items in the budget that you were going to help us out on relating to the various things that we were going to do.
 

We seem to be going in circles here, where everytime the circle comes to me, I get to be the bad guy again and go on defense. Not being funny, but we don't get anywhere that way.

 

I agree.  We were also being told conflicting things in San Juan and it was rather confusing.  First we were told that we WOULD be going to LA since we were actually attending a LAC meeting and since we wouldn’t be seeing another NA meeting for three whole years.  Then we were told that we weren’t.  Then we were told to come up with a plan REALLY quickly because you needed it right away and that you would help with it.  We dropped everything and came up with the plan and then were not told there were next steps.  I’m not sure why Jacob was never in the loop with this because he probably could have helped a lot.  I realize that you were over-burdened at San Juan.  SO – I’m not pointing fingers here but this IS what happened.

 

Unless somebody else’s recollection of event is different from mine?  Am I going nuts here?

 

D

 

Darlene A. Thompson

Community Access Program Administrator

Nunavut Department of Education/N-CAP

c/o P.O. Box 1000, Station 910

Iqaluit, NU  X0A 0H0

Phone:  (867) 975-6531

Fax:  (867) 979-8870

dthompson@gov.nu.ca

From: Nick Ashton-Hart [mailto:nick.ashton-hart@icann.org]
Sent: Wednesday, September 19, 2007 10:30 AM
To: Thompson, Darlene
Cc: RJGlass | America@Large; Evan Leibovitch; At-Large Worldwide; NA Discuss
Subject: Re: [At-Large] Schedule Posted for ICANN's 30th International Public Meeting

 

I think perhaps we have been talking at cross-purposes here.

 

I am familiar with the list of priorities; I attended the meeting where they were drawn up.

 

In order for ICANN to allocate funds to something, as I have previously said, there is a form for requesting them which requires a plan and a budget - the budget not being a one-line entry on a spreadsheet, and the plan not being a one-line entry next to it.

 

We had a number of emails about the subject of recruitment at the time, and I believe also this was discussed on one of the monthly teleconferences as well. I remember that I said if you wanted to have a recruitment event associated with the LA meeting, it was for you to tell me what you wanted to do and come up with a plan of what you wanted to do, and that it could not just be a way to get 20 ALSes to come to the LA meeting for a de-facto additonal RALO meeting.

 

We seem to be going in circles here, where everytime the circle comes to me, I get to be the bad guy again and go on defense. Not being funny, but we don't get anywhere that way. I am not sure what is going wrong that these comments are not getting through - perhaps I'm saying it wrong or being unclear in some way but honestly - I'm absolutely certain that all of you would be better-able to suggest how to do North American outreach than I would be. Jacob has resigned, so there is no regional liaison available at the present to help with this. I am happy to help in whatever way I can, but what I have in front of me now is a line or two in a spreadsheet, related to recruitment in LA. With respect to everyone, that isn't a plan. If there's something more and I've missed it, please let me know what it is...  or ask me to ring and we can discuss it. That would, it seems to me, be rather more productive than playing email ping-pong on this issue.

 

On 19 Sep 2007, at 14:23, Thompson, Darlene wrote:



Frankly, this IS disturbing.  At the San Juan meeting, the NARALO was specifically told that if we did not come up with a plan of what we wanted to do this year, then ICANN would have make one up of their own devising.  So, to that end, we all met upstairs and came up with a plan:

 

https://st.icann.org/naralo/index.cgi?planning_next_steps_for_na_ralo

 

This plan, along with the budget attached, was discussed more than once over the list and forwarded widely.  Staff was also informed that it was up and that they should look at it (since this Wiki seems to be the ICANN choice for information sharing).

 

And then nothing happened.

 

So, if they aren’t approving the outreach that we wanted to do in LA, my question is:  so what wild and wonderful thing DID they come up with for our region for this year since we have been told NO to almost anything we have wanted to do?

 

Sorry, just my brain dump for the morning.

 

D

 

Darlene A. Thompson

Community Access Program Administrator

Nunavut Department of Education/N-CAP

c/o P.O. Box 1000, Station 910

Iqaluit, NU  X0A 0H0

Phone:  (867) 975-6531

Fax:  (867) 979-8870

dthompson@gov.nu.ca

From: RJGlass | America@Large [mailto:jipshida@gmail.com]
Sent: Tuesday, September 18, 2007 9:52 PM
To: Evan Leibovitch
Cc: Thompson, Darlene; At-Large Worldwide
Subject: Re: [At-Large] Schedule Posted for ICANN's 30th International Public Meeting

 

First, I'm not surprised but I am disturbed that ICANN failed to host a NARALO meeting.

Anyway, I presume we'll try to be brief yet functional on these matters. 

I think when you announce the idea, you should solicit input on what the ALSs want to get out of the summit.  One session on opening day would be good, and one more later in the week, possibly 3 brief meetings would be better than one.

aloha,
RJ

On 9/18/07, Evan Leibovitch <evan@telly.org> wrote:

Thompson, Darlene wrote:

> I'm thinking that the sooner the better for the first one so that we can
> all get on the same page and do further planning throughout.
>
> I'm thinking more than one session will be needed.
>
> Anybody else have thoughts on this?

My suggestion is for at least three things:

1) Specific inclusion of a Summit status report and discussion on the
ALAC meeting agenda (whenever that takes place)

2) A public meeting to introduce the concept to all ICANN constituencies
(early in the week)

3) at least eight hours of planning, of which at least one has Nick (or
someone else from ICANN staff) present. Some of this will probably be a
small enough group that it can meet in a hotel room rather than
requiring the expense of a formal meeting room.

- Evan

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