On 6/11/07, Nick Ashton-Hart <nick.ashton-hart@icann.org > wrote:

Dear NA, LAC, and ALAC members:

As you will see below, the date and time set for the At-Large community
meeting with the ICANN Board of Directors on Constituency Day has been
set - and you will find links to a new meeting page on the community
meeting pages at:

LAC: https://st.icann.org/lacralo/index.cgi?san_juan_icann_meeting
NA: https://st.icann.org/naralo/index.cgi?puerto_rico_icann_meeting
ALAC: https://st.icann.org/alac/index.cgi?san_juan_meeting

For those of you who are not familiar with Constituency Day, amongst
other things, the Board makes time to meet with each ICANN constituency
to give the communities a chance to discuss their priorities and get the
views of the board on the issues of importance to the communities. The
agenda of these meetings is basically set by each community, though the
courtesy of providing these in advance to the board is appreciated.

The Board and ICANN Staff are looking for input on these meetings, and
Diane Schroeder has asked that the following note be passed along to you
for your consideration.

---

To the ICANN Constituencies, Supporting Organizations and Advisory
Groups,

Over the past year, the ICANN Meetings Committee has been soliciting
information on how to make the public board meetings more efficient
and to increase participation.  This is a ongoing project and in
response to the feedback that has been received, changes are being
made to each meeting.  For instance, as a part of this event, we have
rearranged the schedule to start with public meetings on Monday and
significant changes have been made to the methods of remote
participation.   As part of this ongoing process, we would like each
group to evaluate the interaction between the constituency,
supporting organization or advisory group that takes place during the
meeting.  These opportunities to meet should be as productive for
each party as possible.

Constituency Day is the one day on which most of the groups meet.
The questions I would like to ask each constituency to consider are:

1.  The purpose of the interaction between the board and the
constituency?
2.  The best venue for this to occur.  Is the constituency meeting
the best venue?  Would a breakfast, lunch or dinner be better?
3.  How much time would be needed for the most optimal interaction?
4.  Does the entire board need to meet with the constituency?  For
instance, could a few members of the board attend different
constituency meetings, perhaps allowing them to stay for a longer
period of time?
5.  Could the board be provided with an agenda before the meeting,
identifying topics or concerns that the constituency would like to
discuss, allowing the board to be better prepared for the meeting?

Any other feedback on the board/constituency interactions?  I would
like to report back to the Meetings Committee on the feedback that I
receive from the various groups at our first telephone conference
after San Juan.  This would enable us to take the feedback into
account for the planning of the Los Angeles meeting?

Diane Schroeder
General Manager, Conferences & Administration
ICANN
4676 Admiralty Way, Ste. 330
Marina del Rey, CA 90292
+1-310-823-9358 x 5827 (phone)
+1-310-823-8649 (fax)
diane.schroeder@icann.org

--
Regards,

Nick Ashton-Hart
Director, At-Large
ICANN
PO Box 32160
London N4 2XY
United Kingdom
Main Tel: +44 (20) 8800-1011]
USA Tel: +1 (202) 657-5460
Fax: +44 (20) 7681-3135
mobile: +44 (7774) 932798
email: nick.ashton-hart@icann.org
Win IM: ashtonhart@hotmail.com / AIM/iSight: nashtonhart@mac.com / Skype: nashtonhart
Online Bio:   https://www.linkedin.com/in/ashtonhart

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