From: Roberto Gaetano <roberto_gaetano@hotmail.com> To: 'Alice Jansen' <alice.jansen@icann.org>, 'Michele Neylon - Blacknight' <michele@blacknight.com>, <rickert@anwaelte.de>, <mike@haven2.com>, "'Chuck Gomes'" <cgomes@verisign.com>, <jbladel@godaddy.com>, 'Paul Diaz' <pdiaz@pir.org>, <jeff.neuman@neustar.biz>, 'Avri Doria' <avri@ella.com>, 'Alan Greenberg' <alan.greenberg@mcgill.ca> CC: 'Marika Konings' <marika.konings@icann.org>, "'Larisa B. Gurnick'" <larisa.gurnick@icann.org>, 'Charla Shambley' <charla.shambley@icann.org>, 'Brian Cute' <bcute@pir.org> Subject: R: PDP - Discussion with ATRT2 Date: Fri, 9 Aug 2013 00:07:18 +0200

Sorry, I will be unable to make the 14 August call, I will be available only in the late evening (CET) that is not one of the option offered. However, I would like to contribute to the discussion prior to the call. I have no problem in having my comments posted publicly. I will articulate a better contribution tomorrow, but for the time being I would like to make the following points: · Agree with Mikey on incentivating more participation by new people · The charter has to be defined clearly, but not only – it has to be very clear what will be the process after the conclusion of the WG (in the VI-WG we spent hours to discuss “what will happen next if we don’t reach consensus” – I’ll elaborate in a follow up post on why this is important · On “complicated” WGs, resources are necessary, still quoting the VI experience, much progress has been made in a F2F meeting · As part of the GNSO Review, we stated that some resources should be made available for the WG Chairs – this is important when the WG is “complicated” – I am sure that in the final report of the GNSO Review WG we mentioned training for the Chairpersons, use of facilitators, and so on · To the best of my knowledge, there are “lessons learned” sessions, but there has never been an effort to share experiences among WG Chairs or record for the upcoming WGs what went OK and what went wrong in previous WGs, successful tricks used, approaches that brought deadlocks, a.s.o. – much is left to the “oral tradition” and to the memory of the WG members · For the “certain stakeholders have not been able to adequately participate” issue, I have my own opinions, it is also linked with the “chair warming” issue – since this comment is going to be public, I will wait until my mind is fresh and I will be able to articulate my thoughts in a politically correct way Please be aware that I have not been active in the PDP process for more than one year, and therefore I might have raised points that are currently incorrect or superseded by events. Best regards, Roberto

Da: Alice Jansen [mailto:alice.jansen@icann.org] Inviato: mercoledì 7 agosto 2013 15:04 A: Michele Neylon - Blacknight; rickert@anwaelte.de; mike@haven2.com; Chuck Gomes; jbladel@godaddy.com; Paul Diaz; roberto_gaetano@hotmail.com; jeff.neuman@neustar.biz; Avri Doria; Alan Greenberg Cc: Marika Konings; Larisa B. Gurnick; Charla Shambley; Brian Cute Oggetto: PDP - Discussion with ATRT2 Priorità: Alta

Dear All,

It is my understanding that my colleague Charla has been touched with you to schedule a call with the Second Accountability & Transparency Review Team (ATRT2).

The ATRT2's activities are focused on paragraph 9.1 of the AoC where ICANN commits to maintain and improve robust mechanisms for public input, accountability, and transparency so as to ensure that the outcomes of its decision-making will reflect the public interest and be accountable to all stakeholders. As part of its mandate, the ATRT has decided to review the effectiveness of ICANN Generic Names Supporting Organization (GNSO) Policy Development Process (PDP) and so determine whether the current GNSO PDP process satisfies the needs of the multi stakeholder model and Internet users. Given your experience and expertise, the ATRT2 is interested in hearing your thoughts and wishes you to share your unique perspective with them.

The ATRT2 has a face-to-face meeting scheduled for next week (14–15–16 August) in Los Angeles. Would you be available - tentatively on Wednesday, 14 August - to join their session remotely? Please confirm your availability via <http://www.doodle.com/x9nk6czhz2exvsyh>http://www.doodle.com/x9nk6czhz2exvsyh by Thursday, 8 August – COB.

The Review Team has received your request for preparatory materials. Rest assured that we will provide you with more information as soon as available.

I look forward to reading your doodle poll entries and thank you for your help. Please let me know if you have any questions or concerns.

Thanks

Very best regards

Alice

---- Alice Jansen Strategic Initiatives Manager ICANN Rond Point Schuman 6, Bt.1 B-1040 Brussels, Belgium Office: +32 289 474 03 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann Email: <mailto:alice.jansen@icann.org>alice.jansen@icann.org