Dear BC Members,
Please find the Draft Agenda for GNSO
Council Public Meeting in Dakar 26 October 2011.
http://gnso.icann.org/meetings/agenda-council-26oct11-en.htm
Also posted on the Wiki at:
https://community.icann.org/display/gnsocouncilmeetings/Agenda+26+October+2011
This agenda was established according to the GNSO Council
Operating Procedures approved 22 September 2011 for the GNSO
Council.
http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf
For convenience:
* An excerpt of the ICANN Bylaws
defining the voting thresholds is provided in Appendix 1 at
the end of this agenda.
* An excerpt from the Council Operating Procedures defining
the absentee voting procedures is provided in Appendix 2 at
the end of this agenda.
Meeting Time 14:00 UTC
Coordinated Universal Time: 14:00 UTC - see below for local
times
(07:00 Los Angeles, 10:00 Washington DC, 14:00 Dakar, 15:00
London, 16:00 Brussels, 23:00 Tokyo
Thursday 27 October
01:00 Melbourne
Dial-in numbers will be sent individually to Council members
who will be absent. Councilors should notify the GNSO
Secretariat in advance if a dial out call is needed.
Refer to:
http://dakar42.icann.org/node/26967
14:00- 15:00 GNSO Council Public Forum.
Presentations by Stakeholder and Constituency Group leaders.
· Not-for-Profit Operational Concerns Constituency (NPOC).
– Debbie Hughes
Break
15:30
Item 1: Administrative matters (10 minutes)
1.1 Roll
Call
1.2 Updated statement of interest
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council
meeting per the GNSO Operating Procedures:
• 6 October minutes –will be approved on
24 October 2011.
Item 2: GNSO Pending Projects List (10 minutes)
Standard agenda item looking at changes made to the GNSO's
Pending Projects list since the previous meeting.
Refer to Pending Projects list
http://gnso.icann.org/meetings/pending-projects-list.pdf
2.1 Changes to Pending Projects List since last Council
meeting (Stéphane Van Gelder)
• GNSO activities: 6(10 – PEDNR,
PDP-WT, OSC, GCOT, CSG Removed, IRTP- C added)
• Other activities: 10 (9 –Thick Whois added)
• Joint SO/AC WGs: 7 (7 –RAA Removed, RC-IOC added).
• Outstanding recommendations: 2 (2– no change).
2.2 Open microphone
Item 3: Open Council Meeting
Drafting Team (15 minutes)
Following the Singapore meeting, a GNSO Drafting Team was formed to work on possible enhancements to the format of the GNSO Council's Open Meetings. Today's meeting is the first since the formation of this DT.
As an introduction to the meeting, the DT would like to present some of its suggested enhancements and receive feedback on them.
3.1 Update from DT (Adrian
Kinderis)
3.2 Discussion
3.3 Next steps
3.4 Open microphone
Item 4: Amendments to RAA (15 minutes)
In its ongoing work on the
Registrar Accreditation Agreement (RAA), and more specifically
to identify potential amendments to the RAA, the Council is
considering a motion to approve an amended process to develop
a new form of RAA termed "process B".
Refer to motion 1
https://community.icann.org/display/gnsocouncilmeetings/Motions+26+October+2011
This motion was deferred from the October 6, 2011 meeting.
4.1 Reading of the motion (Kristina
Rosette)
4.2 Discussion
4.3 Vote
4.4 Open microphone
Item 5: Policy Development Process Work Team (PDP-WT) (15 minutes)
As part of the GNSO improvements,
the PPSC's PDP WT has produced a final report on how the
GNSO's policy develop process should be handled.
Refer to PDP-WT Final Report
This report has been put out for public comment and is now
being presented to the Council for approval.
Refer to motion 2
https://community.icann.org/display/gnsocouncilmeetings/Motions+26+October+2011
This motion was deferred from the October 6, 2011 meeting.
5.1 Reading of the motion (Jeff
Neuman)
5.2 Discussion
5.3 Vote
5.4 Open microphone
Item 6: Cross Community WG Drafting Team (15 minutes)
In order to identify exactly how the GNSO should interact with, or participate in, Cross Community efforts, a drafting team has been examining how to best conduct these joint activities.
The GNSO Council approved the team's charter on October 6. Today, the team is delivering its first status report.
Link to report
6.1 Update from DT (Jonathan
Robinson)
6.2 Discussion
6.3 Next steps
6.4 Open microphone
Item 7: Geo regions WG (15
minutes)
The Geo Regions WG is currently drafting its final report and plans to produce it early next year. The GNSO Council will be able to comment the report at that time. A draft document is currently the subject of a public comment forum: http://www.icann.org/en/public-comment/geo-regions-draft-final-report-30sep11-en.htm.
This is a discussion item to update the Council on this work, and also to determine if the current Council reps to the WG are able to continue in this role. The current reps are Olga Cavalli and Zahid Jamil. As Olga will no longer sit on the GNSO Council after the Dakar meeting, she may wish to ask the Council for another rep.
7.1 Update from Staff (Rob
Hoggarth)
7.2 Discussion
7.3 Rep choices
7.4 Open microphone
Item 8 Thanks to outgoing Councilors
Item 9. Any Other Business (5
minutes)
BREAK
18:00 -
18:30 New Council convenes
Item 1. Seating of new Council
1.1 Roll call
1.2 Statements of interest
Item 2 Vote for GNSO Council chair
One nomination: Stéphane van Gelder
Vote by show of hands
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in
these Bylaws, Annex A hereto, or the GNSO Operating
Procedures, the default threshold to pass a GNSO Council
motion or other voting action requires a simple majority vote
of each House. The voting thresholds described below shall
apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of
more than 25% vote of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope
(as described in Annex A): requires an affirmative vote of
more than 33% of each House or more than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative
vote of more than 75% of one House and a majority of the other
House (“GNSO Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority:
requires an affirmative vote of a majority of each House and
further requires that one GNSO Council member representative
of at least 3 of the 4 Stakeholder Groups supports the
Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority:
requires an affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on
Certain Contracting Parties: where an ICANN contract provision
specifies that “a two-thirds vote of the council” demonstrates
the presence of a consensus, the GNSO Supermajority vote
threshold will have to be met or exceeded with respect to any
contracting party affected by such contract provision.
Appendix 2: Absentee
Voting Procedures (GNSO
Operating Procedures 4.4)
4.4.1 Applicability
Absentee voting is permitted for the following limited number
of Council motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP)
or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted
within the announced time limit, which shall be 72 hours from
the meeting‟s adjournment. In exceptional
circumstances,announced at the time of the vote, the Chair may
reduce this time to 24 hours or extend the time to 7 calendar
days, provided such amendment is verbally confirmed by all
Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and
tabulate absentee votes according to these procedures and will
provide reasonable means for transmitting and authenticating
absentee ballots, which could include voting by telephone, e-
mail, web-based interface, or other technologies as may become
available.
4.4.4 Absentee balloting does not affect quorum requirements.
(There must be a quorum for the meeting in which the vote is
initiated.)
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Local time between March & October, Summer in the NORTHERN
hemisphere
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Reference (Coordinated Universal Time) UTC 14:00
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California, USA (PDT) UTC-8+1DST 07:00
Cedar Rapids, USA (CDT) UTC-6+1DST 09:00
New York/Washington DC, USA (EDT) UTC-5+1DST 10:00
Buenos Aires, Argentina UTC-3+0DST 11:00
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 12:00
Dakar, Senegal UTC 14:00
London, United Kingdom (BST) UTC+1DST 15:00
Tunis, Tunisia (CET)UTC+1+0DST 16:00
Darmstadt, Germany (CET) UTC+1+1DST 16:00
Paris, France (CET) UTC+1+1DST 16:00
Moscow, Russian Federation UTC+3+1DST 18:00
Karachi, Pakistan UTC+5+0DST 19:00
Beijing, China UTC+8+0DST 22:00
Tokyo, Japan UTC+9+0DST 23:00
Melbourne,/Sydney Australia (EST) UTC+10+0DST 01:00 next day
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The DST starts/ends on last Sunday of October 2011, 2:00 or
3:00 local time (with exceptions)
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For other places see http://www.timeanddate.com
-- Kind Regards, Benedetta Rossi BC Secretariat www.bizconst.org bc-secretariat@icann.org