Subject: [council] Call for Nominations for GNSO Council Chair : Wednesday 7 October to Wednesday 21 October
From: Glen de Saint Géry <[email-masked]>
To: "Council GNSO" <[email-masked]>
Date: Wed, 7 Oct 2009 14:20:44 +0600

[To: council[at]gnso.icann.org]

Dear Council Members,

The call for nominations has been updated for clarity, though no substantive
changes have been made since yesterday.

The change involves clarifying that nominees must be members of the  council
at the time the election is held and not necessarily at the time that the
nominations are made.  This means that:

- a current council member who will not be in the new council is not
eligible to run for chair
- an incoming council member who is not currently in the council is eligible
to run for chair

Only current GNSO Council members are eligible to make nominations and
second nominations.

Also clarified is the two part nature of the process.

The entire nomination process lasts 2 weeks. (7 to 21 October 2009)
- Week one is dedicated to council wide nominations
- Week two is dedicated to each House's section of their single candidate
from the pool of nominees.

-----

-  Pursuant to the ICANN bylaws
   http://www.icann.org/en/general/bylaws-amendments-27aug09.pdf

7.  The GNSO Council shall select the GNSO Chair for a term the GNSO
Council specifies, but not longer than one year.  Each House (as
described in Section 6 of this Article) shall select a Vice-Chair, who
will be a Vice-Chair of the whole of the GNSO Council, for a term the
GNSO Council specifies, but not longer than one year.  The procedures
for selecting the Chair and any other officers are contained in the
GNSO Operating Procedures.  In the event that the GNSO Council has not
elected a GNSO Chair by the end of the previous Chair's term, the Vice-
Chairs will serve as Interim GNSO Co-Chairs until a successful
election can be held.

-  And to the GNSO Operating Procedures which will be approved before
the elections:
 
http://gnso.icann.org/drafts/draft-gnso-operating-procedures-24sep09-en.pdf
 
http://gnso.icann.org/drafts/draft-gnso-operating-procedures-24sep09-en.doc

2.2 Officer Elections: Chair and Vice-Chairs
The GNSO Council shall select the GNSO Chair and two Vice Chairs as follows:

a. The GNSO Chair shall be elected by a 60 percent vote of both houses.

b. Each house will be allowed one candidate for GNSO Council Chair. A
candidate for GNSO Council Chair does not need to be a member of a house but
must be a member of the GNSO Council. Should a Chair be elected outside the
houses that Chair will be a non-voting Chair.

i. All ballots will include the "none of the above" option. In the
event that this option gets 60 percent of both houses, each house will
commence a new nomination period of not longer than 15 days. The
election will be rescheduled for no sooner than 30 days.

ii. In the case of a tie the election will be rescheduled no sooner
than 30 days. In the case of a second tie, each house will commence a
new nomination period of not longer than 15 days. The election will be
rescheduled for no sooner than 30 days.

iii. The leading candidate will be defined as the one with the highest
score. For each candidate, determine the percentage of vote received
in each house; add these percentages to determine the score; the
leader is the one with the higher score. (Maximum score equals 200.)

iv. In case neither candidate reaches the 60 percent of both houses
threshold, a second ballot will be held between the leader and "none
of the above."

v. If the single candidate does not reach the 60 percent of both
houses threshold, then each house will commence a new nomination
period of not longer than 15 days. The election will be rescheduled
for no sooner than 30 days.

c. Each house shall select a Vice Chair within their respective houses.

d. A Chair and Vice Chair may not be elected from the same Stakeholder
Group.

e. The Chair or Vice Chair shall retain their votes in their respective
houses.

f. In the event that the GNSO Council has not elected a GNSO Council Chair
by the end of the previous Chair's term, the Vice-Chairs will serve as
Interim GNSO Co-Chairs until a successful election can be held.

g. The Council shall inform the Board and the Community appropriately and
post the election results on the GNSO website within 2 business days
following the election.

(Note: this is an interim procedure because the GNSO Operating Procedures
are pending approval and  currently submitted for public comment
http://www.icann.org/en/public-comment/#gnso-operating-procedures-2009)

--------------

A formal nomination period, for the election of GNSO Council chair for
the period 28 October 2009 until the end of the 2010 Annual meeting
is now open for two weeks from Wednesday, 7 October to Wednesday 21
October 2009, ending at 23:00 UTC.

The process of nominations for GNSO Council chair is divided into TWO parts:

Part 1: A council wide call for nominations  from 7 - 14 October

Part 2: A House specific process to determine the house candidate form the
pool  of nominees 15 - 21 October

Part 1  _Council Wide Nominations for Council chair_

Wednesday 7 October 2009  to Wednesday 14 October 2009 at 23 UTC.

All nominations should be accepted and seconded within the period 7 - 14
October 2009.

Only GNSO Council members are eligible to make nominations and second
nominations.  Only GNSO Council members who will be in the newly seated
council at the time of the election (28 October) may be nominated. 
  
Any council members who will be in that council may be nominated, even if
they do not currently sit in the council and irrespective of House
placement.

Nominations and seconds should be sent to:  gnso.secretariat [at]
gnso.icann.org

Nominations and seconds will be acknowledged and posted to the Council list.

Nominees shall submit a candidacy statement in writing to the Council not
later than 14 October 2009.

Part 2  _Each House determines a  Candidate_

After council wide nominations are closed, each house will be allowed to
select  one candidate for GNSO Council Chair from the pool of nominees.

A candidate for GNSO Council Chair does not need to be a member of the house
selecting the candidate.  Should the non voting NCA be elected as chair
he/she would be a non-voting chair.

Each house must announce their chosen candidate by 21 October 2009 at 23
UTC.

The two houses may, separately, select the same candidate from the nominee
pool if they so wish.

The candidates from each of the houses shall have the opportunity of meeting
with Council Members at the GNSO Working Group sessions in Seoul on Saturday
morning, 24 October 2009.

(Proposed agenda:

https://st.icann.org/gnso-council/index.cgi?agenda_24_oct_2009)

B. PROPOSED SCHEDULE FOR THE VOTING

For this election, the voting will take place at the public Council meeting
in Seoul on Wednesday, 28 October 2009.

Avri Doria, current GNSO Council chair, will serve as non-voting chair of
the bicameral Council meeting on 28 October until such time as a new chair
is elected, at which time the new chair will assume the chair
responsibilities.

If an absentee ballot is required to complete the chair's election, this
will be a 24 hour ballot scheduled to end on 29 October. If no chair has
been elected by the end of the Annual meeting on 30 October, the vice-chairs
will assume the chair responsibilities as defined in
the Bylaws and a runoff will be scheduled as determined in the Council
Procedures.

The winning candidate needs 60% of the votes of each house.

The Council shall inform the Board and the Community appropriately and post
the election results on the GNSO website within 2 business days following
the election.

In the event that the GNSO Council has not elected a GNSO Council Chair by
the end of the previous Chair's term, the Vice-Chairs will serve as Interim
GNSO Co-Chairs until a successful election can be held.

Note: The Election of Vice chairs is house specific and will be defined
elsewhere)

Thank you very much.
Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
[email-masked]
http://gnso.icann.org