Dear Members: Please take note of the Council agenda. If you, as a BC member, have a specific topic(s) to discuss with BC colleagues that is on the Council agenda, please post it to the bc-gnso@bizconst.org list. You will reach all BC members and the full ExComm. Please Note: The ExComm met last Friday and took several decisions on improving the consultation processes on all fronts. A fuller report on those discussions is being prepared and will be posted over the week-end. I have been traveling in Africa since Saturday and have had limited access. However, to preannounce a couple of important decisions:We will be announcing ExComm calls that will take place a few days after the Council agenda is released. These ExComm discussions will primarily be focused on topics on the Council agenda. As needed, ExComm working sessions will address administrative/management work items of the Constituency. We will be announcing a schedule for BC calls for later in August, September [with a face to face option]; October and November. That will be a separate update. This update to the membership is to ask you to focus on the Council Agenda and share your views on any of the topics to be addressed.However, please note that one topic should be addressed privately, if you are commenting on candidates, or conveying your views on CSG or BC strategy. One topic on the agenda is already the subject of CSG consultation with the BC: Item 4: Endorsements of GNSO members of Review Teams As you know from earlier emails to the list, the CSG is meeting to undertake a decision on putting forward the CSG candidates to the RT. This is a reminder that on Tuesday, a CSG meeting will take place to consider the CSG nominations to the RTs. To date, the CSG does not support the Council intervening in the SG's nominations, nor in overturning an SG's preference. This was discussed at the Kenya CSG and BC Members meeting, and has continued to be supported by the CSG to date. It is possible that there will be a motion put forward by the CSG, after the Tuesday meeting. As members, you were asked to provide input on the candidates for the CSG, and also on the proposed approach of asking the Council to forward four candidates [ one per SG] for SSR [only three seats provided by Selectors for GNSO]; and four candidates [one per SG] on WHOIS [four seats provided by Selectors to GNSO]. Several members have responded. You have until CoB Saturday to provide comments but these should be sent directly to Sarah Deutsch and Marilyn Cade, as the CSG reps. FOR YOUR CONVENIENCE, personal email addresses are provided.DO not post comments about these questions to the public list, please.If you have a more general comment, you are of course welcome to use the full BC list. We recognize that we are asking you to work on a number of items at the same time, and appreciate your participation and input at all times. From: Glen@icann.org To: liaison6c@gnso.icann.org Date: Thu, 12 Aug 2010 11:49:35 -0700 Subject: [liaison6c] Agenda for GNSO Council Meeting 26 August 2010 Agenda for GNSO Council Meeting 26 August 2010. https://st.icann.org/gnso-council/index.cgi?proposed_agenda_26_august_2010 http://gnso.icann.org/meetings/agenda-council-26aug10-en.htm This agenda was established according to the GNSO Council Operating Procedures approved 5 August 2010 for the GNSO Council. http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 20:00 UTC See the following and http://www.timeanddate.com/ for other times: 13:00 PDT; 15:00 CDT; 16:00 EST; 17:00 Buenos Aires; 17:00 Brazil; 22:00 CET; 24:00 Moscow Friday, 27 August 01:00 Pakistan; 04:00 Hong Kong; 05:00 Tokyo, 06:00 Melbourne Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audiocast http://stream.icann.org/gnso/ Item 1: Administrative matters (10 minutes) 1.1 Roll call of Council members 1.2 Update any statements of interest 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: • 5 August 2010 meeting – Approved 21 August 2010. Item 2: Overview of New Procedures Related to Voting (15 minutes) 2.1 Refer to: • GNSO Operating Procedures http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf • Cheat sheet for new voting procedures Visual Procedures Map covering abstentions, absences, and vacancies http://gnso.icann.org/council/visual-procedures-map-en.htm Abstention Notification Form to be completed by an officer of the abstaining Councilor's appointing organization (Stakeholder Group or Constituency, as appropriate) http://gnso.icann.org/council/abstention-notification-form-en.htm 2.2 Brief Overview (Ken Bour) 2.3 Discussion Item 3: Whois Studies (25 minutes) 3.1 Refer to: • Whois Studies Report: http://gnso.icann.org/issues/whois/whois-studies-report-for-gnso-23mar10-en.... • RFP for Proxy/Abuse Study: http://www.icann.org/en/announcements/announcement-2-18may10-en.htm • Liz Gasster's summary chart of the studies: http://gnso.icann.org/whois/whois-studies-chart-30jul10-en.pdf • Brief overview of the study choices presented by Lisa Phifer on 15 July: http://brussels38.icann.org/meetings/brussels2010/presentation-whois-report-... 3.2 Highlights of Report for Whois Study # 3 (Liz Gasster) 3.3 Motion to proceed with Study # 1 • Refer to motion: https://st.icann.org/gnso-council/index.cgi?26_august_motions • Discussion • Vote (Note that absentee voting will not be allowed for this but new procedures may apply.) 3.4 Continuing discussion of how to proceed in selecting studies 3.5 Next steps? Item 4: GNSO Endorsements for the AoC SSR & Whois Policies RTs (25 minutes) 4.1 Refer to: • GNSO AoC Reviews site: http://gnso.icann.org/aoc-reviews/ • GNSO SSR RT site: http://gnso.icann.org/aoc-reviews/dns-ssr-en.htm • GNSO Whois RT site: http://gnso.icann.org/aoc-reviews/whois-policies-en.htm 4.2 SG primary & alternate endorsements: CSG NCSG RrSG RySG SSR Primary Ken Silva SSR Alternate(s) Whois Primary Kathy Kleiman Whois Alternate(s) Kim G. von Arx 4.3 Summary of Geographic & Gender Diversity for SG Primary Endorsements: # from Africa # from Asia/Pacific # from Europe # from Latin America & Caribbean # from North America # Male # Female 0 4.4 Possible Candidates to Improve Diversity: Africa Asia/Pacific Europe Latin America & Caribbean North America Male # Female None 4.5 Should the GNSO add one or two candidates to improve diversity of either RT slate? • Discussion • Next steps? [e.g., motion(s) for consideration on 8 September] • Note: GNSO endorsement slate is due to Selectors not later than 12 September Item 5: Vertical Integration (VI) PDP WG (20 Minutes) 5.1 Refer to Revised Initial Report from the WG (insert link) 5.2 Overview of the report (Stéphane Van Gelder) • Discussion • Next steps? • Deadline for submission of report to the Board for their retreat: 13 September 5.3 Refer to motion (if any): https://st.icann.org/gnso-council/index.cgi?26_august_motions • Discussion • Vote • Follow-up actions Item 6: Ongoing Action Items (10 Minutes) 6.1 Next Steps for Prioritization of GNSO Projects (Chuck Gomes) 6.2 Registration Abuse Policies WG Recommendations Action Plan (Marika Konings) 6.3 Suggested improvements for GNSO Public Council meetings * (Wendy Seltzer) * Target date for completion of work and submission of input to Stéphane & Glen for schedule planning: 15 September. 6.4 Suggestions for GNSO Council interaction with the Board * (Stéphane Van Gelder) * Target date for completion of work and submission of input to Stéphane & Glen for schedule planning: 15 September. 6.5 Drafting team for draft DNS-CERT/SSR WG charter (Chuck Gomes) 6.6 Standing committee to monitor GNSO Improvements implementation (Glen de Saint Géry) 6.7 Council meeting dates for November, December & January (Glen de Saint Géry) Item 7: Other Business (5 Minutes) Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: 1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; 2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; 3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House (“GNSO Supermajority”); 4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; 5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and 6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that “a two-thirds vote of the council” demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4) Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot: 1. Initiate a policy development process; 2. Forward a policy recommendation to the Board; 3. Recommend amendments to the ICANN Bylaws; 4. Fill a position open for election. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated. Local time between March and October, Summer in the NORTHERN hemisphere ________________________________________ Reference (Coordinated Universal Time) 20:00UTC ________________________________________ California, USA (PST) UTC-8+1DST 13:00 Cedar Rapids, USA (CDT) UTC-6+1DST 15:00 New York/Washington DC, USA (EDT) UTC-5+1DST 16:00 Buenos Aires, Argentina UTC-3+0DST 17:00 Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 17:00 Dublin, Ireland (GMT) UTC+0DST 21:00 Darmstadt, Germany (CET) UTC+1+1DST 22:00 Paris, France (CET) UTC+1+1DST 22:00 Moscow, Russian Federation (MSK) UTC+3+0DST 00:00 next day Karachi, Pakistan UTC+5+0DST 01:00 next day Hong Kong, China UTC+8+0DST 04:00 next day Tokyo, Japan UTC+9+0DST 05:00 next day Melbourne,/Sydney Australia (EDT) UTC+10+1DST 06:00 next day ________________________________________ The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00 local time (with exceptions) ________________________________________