Dear all,

Please find included the agenda and draft resolutions and background document re item 5 – recommendation 5 of the Independent Reviewer (limiting the number of Terms for Councillors)

Kind regards,

Bart

Agenda and Draft Resolutions

ccNSO Council Meeting 164

24 June 2020,

Block 5

(07.00- 08.00 UTC)

Local time (KL) 15.00-16.00

1. Welcome and roll call

2. Minutes, Action Items & To-Do’s

Minutes of the 21 May 2020 meeting have been distributed on 20 June 2020

Action items and To-do’s

Action Item 157-01

Call to review charters, pending

Action Item 161-01

Chair, with assistance from Secretariat, built Council Chair “knowledge base”. Ongoing

163-01: Chair to inform Chair of GAC on initiation of ccPDP4 (Completed)

163-02: Secretariat to post Issue Report and Resolution relating the initiation of ccPDP4 ( Completed)

163-03: Secretariat to post updated Guideline Board Nomination Process (Completed)

163-04 : Chair of the ccNSO to inform Nominating Committee of responses ccNSO Council on NomCom Review implementation questionnaire (Completed) 

163-05: Call for NomCom appointee Nominations (Completed)

163-06:  Draft letter to ICANN Board on process approval of plans (Completed, see item 10 on the agenda)

3. Intermeeting ccNSO Council decisions & Actions (since 16 April 2020)

• Selection NomCom appointee

4. Approval of amended SOPC Charter

For Decision: Approval of amended Charter SOPC

Major changes: membership rules

Draft Resolution

Strategic and Operating Planning Committee (SOPC)Background

The Strategic and Operating Planning Committee (SOPC) has reviewed its Charter and proposes some amendments, specifically with respect to its membership. The reviewed charter was submitted to Council was adoption.

Decision

The ccNSO Council adopts the amended charter of the Strategic and Operating Planning Committee (SOPC) as proposed, and requests the secretariat to inform the SOPC accordingly and publish the amended Charter on the webpage of the SOPC. 

5. Adoption of RWP’s proposed assessment & initial Implementation Plan ccNSO Review

For Decision: The ccNSO Review Working Party (RWP) has concluded its initial assessment of the recommendations of the independent reviewer.

Background material:  Brief description recommendation, FAIIP report, and overview terms Councillors since 2003 (specific material recommendation 5).

Draft Resolution

Background

As part of the ccNSO external review the ccNSO review working party (RWP) has been tasked, among others, to review and assess the 14 final recommendations of the Independent Reviewer. The review focuses on the following questions:

• Does the RWO supports the issue as identified?
• Does in the view of the RWP the Recommendation to address the issue is supported?
• Does the RWP proposes a revised recommendation?

In addition the RWP was asked to respond to some follow-up questions to the extent possible, for example, potential ICANN budget implications, prioritization, and duration of implementation.

The RWP focused on the 3 basic questions, when considered feasible it did respond to the follow-up questions as well.

The RWP concluded its assessment in May 2020, and submitted the results of its review to Council for adoption. If the Council adopts the results, the RWP will be submitted to the Board Organizational Effectiveness Committee (OEC). The OEC will invite the Independent Reviewer and members of the RWP to go over the various aspects of assessments. Based on its review and assessment the RWP proposes to: 

• Fully support Recommendations 1, 7, 8 , 11
• Consider as already implemented Recommendations 4 and 12
• Support the Issue as identified, however not support the recommendation as proposed, but propose a revised approach for Recommendations 2a, 2b, 5, 6, 9, 10
• Not support the Issue as identified, nor support the recommendation, nor suggest an alternative for the Recommendations 3 and 13

Decisions

1. The ccNSO Council support the results of the review and assessment by the RWP of the Recommendations contained in the final report of the Independent Reviewer  The Council:

• Fully support Recommendations 1, 7, 8 , 11
• Considers as already implemented Recommendations 4 and 12
• Supports the Issue as identified, however does not support the recommendation as proposed, but proposes a revised approach for Recommendations 2a, 2b, 5, 6, 9, 10
• Does Not support the Issue as identified, nor does it support the recommendation, nor does suggest an alternative for the Recommendations 3 and 13

2. The Council request its chair to inform the RWP accordingly and ensure that the RWP submits the results of its review and assessment to the ICANN Board of Directors Organizational Effectiveness Committee.

3. The secretariat is requested to publish this Resolution as soon as possible. This resolution becomes effective 7 days after publication.

6. Update ccPDP 3
1. Part 1 Retirement – Update

Informational

2. Part 2 Review Mechanism –Update

Informational

7. IDN ccTLD related work items
1. ccPDP4

Informational: Webinar & Call for volunteers

2. Progress Bylaw Change

Informational.

8. ccNSO Board Seat 12 Nomination process

Informational

Progress to date

9. ccNSO Council Nomination and Election Process 2021

For decision

Adoption Timeline and Appointment Election Process Manager

Background material: Timeline Nomination and Election ccNSO Council 2021

Draft Resolution

Background

The term of the following ccNSO Councillors ends in March 2020:

· Abdalla Omari (AF region, .KE)

· Young Eum Lee (AP Region, .KR)

· Katrina Sataki (EU Region, .LV)

· Margarita Valdes (LAC Region, .CL)

· Byron Holland (NA Region, .CA)

In accordance with the Guideline ccNSO Council Election Procedure, the ccNSO Council needs to establish a timeline for the election of Councillors, which timeline allows for a Q & A session at the upcoming ICANN69 meeting. The proposed timeline Council Elections FY 2021 meets these requirements and was included in background material.

Decisions

1. The ccNSO Council appoints Joke Braeken as the Election Manager for the FY 2021 ccNSO Council Elections

2. The ccNSO Council adopts the timeline Council Elections FY 2021 as proposed, and requests the secretariat to publish the timeline and start the procedure accordingly. 

10. Adoption ccNSO Council letter to the Board on approval process FY 21 Budget and 5-years operational plan.

For decision

Draft Resolution

Background

At its May 2020 meeting the Council requested its Chair to propose a letter to the ICANN Board of Directors (see the Google doc.) that on one hand express its appreciation that the Board and ICANN Org reviewed and adjusted the original proposed plans and budgets, in light of the potential impact of the Covid-19 pandemic on ICANN’s the operations. On the other hand the letter should express the Council’s concern that the Board could and should have followed an alternative approach to seek feed-back from the community on the revised plans, which would be more in line with the envisioned balance of powers under the Bylaws.

Decision

The ccNSO Council adopts the letter as proposed by its chair and circulated to the Council, including the proposed editorial changes. The Council request its chair to send it to the Chair of the ICANN Board of directors and inform the other Decisional Participants accordingly.

11. Adoption Final Report CCWG Auction Proceeds

Informational

Council is expected to adopt the Final Report at its August 2020 meeting. The CCWG will conduct a webinar in the 29 June- 10 July timeframe

Background: Update email to Council from Stephen Deerhake, dated 28 May 2020 (included)

12. Review ccNSO Council Workshop: Format, results and next steps

13. Update ECA &  CSC
1. ECA

Informational

2. CSC

i. Update from CSC

ii. Appointment ccNSO Appointed Member on CSC, consultation with RySG and approval of full membership

Informational: progress to date

14. Council updates (Chair, Vice-Chairs, Councillors, Regional Organisations, Secretariat)

15. WG/Committee Updates
1. GRC
2. SOPC (taken from the meeting)
3. TLD-Ops (taken from the meeting)
4. Tech WG (taken from the meeting)
5. IGLC (taken from the meeting)
6. MPC (will meet post ICANN68)

16. Update liaisons
1. Update ALAC Liaison (written update)

2. Update GNSO Liaison (written update)

17. Meetings

1. ICANN68 as virtual meeting: first impressions.

2. Next Council Meeting schedule

• August 20 – 12:00 UTC
• September 17 – 18:00 UTC
• October @ICANN69: Virtual meeting
• November 19 – 12:00 UTC
• December 17 – 18:00 UTC

18. AOB

19. Closure