Hello everyone.

Please find included below some high-level notes from today’s ccNSO Council meeting. A recording will be shared on the Council workspace.

Best regards,

Joke Braeken

1. Welcome and roll call

Welcome by the Chair. Some apologies received. Apologies from:  Abdalla Omari and Jordan Carter.

2. Minutes & Action Items

No comments received. Minutes approved

Action items completed

3. Intermeeting decisions (since 19 September 2019)

List included in the agenda circulated on the mailing list.

Thank you to Alejandra for stepping forward to serve on the CSC. Other CSC appointed members are an excellent example, thank you to Byron 

4. Update “ccNSO membership” following transfer of management of ccTLD

Member DB matches with the ccTLD managers in IANA DB.

5. Adoption Guideline: ccNSO Approval Action Process

Move? Pablo

Seconded? Stephen

Questions? None

Comments? None

Against? None

Abstain? None

Guideline is finally approved.

6. Update ccNSO related amendment section 18.7 ICANN Bylaws

Change to fundamental bylaw. Submitted by ccNSO. Sunday 3 November at ICANN66 (08:00-09:00)  there will be a community forum. ALAC supports. So far no objections from GAC or GNSO. Still waiting for them to discuss this. Hopefully we will receive sufficient support. ccNSO appointed ICANN Board members are kindly invited to attend.  ccNSO Council chair and Councillors as well.

IFRT. we appointed a 3rd non-ccNSO member to this team. Co-chairs to be appointed. From the GNSO side there are no volunteers currently. Frederico Neves (.br) is ready to start the review as the only chair, hoping to a co-chair from the GNSO side.

7. Report CSC membership (members and liaisons) approval process

Alejandra selected by the ccNSO Council. Selection Committee from ccNSO Council and RySG approved the 4 members, and moved to the approval of the full slate. Ready to move forward.

8. Update ccNSO Selection Board seat 11 & Council Election procedures

2 things Katrina wanted to mention:

• Exchange on mailing list.  Some concerns from community members with regards to the guideline we apply. Believe that all changes to all guidelines are supposed to be approved by a members vote. Katrina mention that our internal procedures do not require this.

Any comments? Stephen suggests to schedule time at Cancun ccNSO Members meeting to have a discussion on the rules of the ccNSO. 

Katrina: preliminary discussion took place some time ago. Discussion was started by GRC 2 years ago. There is indeed a members vote needed to change the rules of the ccNSO. Council approves the document, and within 7 members ask for a vote

Alejandra suggests to share message with community when a guideline is being approved.

ccNSO monthly newsletter lately includes highlights from the ccNSO Council. Agenda for the council meeting is shared on the workspace.

Katrina suggests to raise the issue in Cancun that the rules of the ccNSO need to be updated

• Concern regarding 2 secondments we received from one of the members. According to the guideline each ccNSO member can nominate and second one candidate. Guideline does not contain further details in this respect. Should we count the 1st or the 2nd secondment received from one and the same person? Requirements for e-elections: Last vote is counted. But that is for elections, and nominations and secondments are made public, contrary to e-votes. Nominations and secondments are not votes. 1st nomination or secondment counts. That is the one that is valid. 1st secondment was to second Nigel Phair. Katrina sees no reason to consider this nomination not to be valid. Jimmy Imossi clarified via email that only his first secondment is 

Stephen: complicated. Creative interpretation.

Margarita: Patricio is available to resign the secondment of Imossi

Updates provided by the Nomination Manager (Board Seat 11)  and Election Manager (ccNSO Council).Not all candidates have accepted their nominations for the council. Deadline is next week.

Katrina wanted to mention that she will miss Hiro’s guidance and advice, since he decided not to run for another term on the ccNSO Council

9. PDP 3 Part 1 Retirement – Update

Stress-testing at ICANN66

10. Council Workshop Montreal (ICANN66)

a. Topics for Council Workshop

b. Organizing the workshop: next steps

See Google doc: https://docs.google.com/document/d/1uFr2vNhzUowueD2kAp_YSrCoyIwy0aoZ/edit

Next workshop to be held in Cancun. 

Any comments regarding the proposed agenda? none

11. Regular Agenda Montreal (ICANN66)

a. Council meetings

i. Prep meeting

To be held immediately after the Council Workshop

ii. Council meeting

iii. Joint meeting with GNSO Council ( Monday 4 November 2019, lunch)

Proposed topics for discussion:

1. Decision making on PTI SLA changes (request will be forthcoming): SLA IDN tables processing time.

2. Progress developing Joint procedure to initiate Special IAN Function Review ( required under the Bylaws).

3. Coordination of policy development efforts pertaining to IDNs

4. CCWG Auction proceeds: progress to date and anticipated next steps required under the charter from the GNSO and ccNSO (Councils)

5. Coordination of comment efforts ICANN planning ( FY 21 Ops Plan and budget, other)

6. Evolution of the MSM: are there any anticipated next steps from ccNSO and/or GNSO Council?

7. AOB

8. Closure

iv. Joint meeting with ALAC (in parallel with SOPC and TLD-OPS workshop)

b. Tech Day & Members meeting

i. Tentative agenda members meeting

Update by Alejandra. More volunteers stepped forward to present at the ccTLD News session than available slots. Some proposals had to be deferred.

IGLC  wanted to pay hommage to Tarek Kamel, who recently passed away, during the IGLC session during block 4 on Wednesday.  Council members are kindly invited to attend.

Kim will share link regarding ccNSO networking event shortly.

ii. Plenary  topics

c. WG meetings

Some WG will submit their reports in written form

d. Joint meeting with the Board

Topics for discussion see: Google doc.

https://docs.google.com/document/d/1fEJha6NjxN9KEobnyL4qWd-ux4SRvLlWuqzRoZn3N2Y/edit?ts=5d9d9660

Peter Van Roste: 3rd question. If you ask the question this way, you frame the discussion differently. Interested in the Board’s definition of abuse. Link to operational resources and plans. This question makes a statement, and Peter thinks this is not the purpose.

Katrina: we can try to re-submit the question. Not sure whether the Board already started looking into this.

Topic suggested by the Board. List they referred to not yet received. Was supposed to be shared on 11 october. 

12. Update ECA &  CSC

a. ECA

b. CSC: upcoming request approval new SLA. IDN Tables processing time.

Request to approve new SLA on IDN tables. Request will be sent to ccNSO Council shortly. PTI has opened a public comment on a change of the SLA on ccTLD transfers. Will be discussed during their update in Montreal. Public comment is open since last Monday, until the end of November.

13. Updates Chair, Vice-Chairs and Councillors, Regional Organisations, secretariat.

14. Updates WGs.

a. GRC

Guidelines to be made ready for approval by Council. Start working on rules of the ccNSO to ensure it reflects the current organisation

b. IGLC

Update on panel discussion that will be held on Wednesday afternoon in Montreal

c. SOPC

d. Meeting Programme Committee

Alejandra announced she will step down as Chair to the MPC. Barbara is incoming chair. MPC has been informed. She received support. Special thanks to Alejandra for her support as MPC chair over the past years.

e. Auction  Proceeds

 The CCWG AP will meet next week Wednesday and on Wednesday in Montreal. 

About to wrap up its work

15. Update liaisons

a. Update ALAC Liaison (written update)

b. Update GNSO Liaison (written update)

16. Next meetings

·    November - Montreal (2-7 November) workshop and prep meeting on Sunday, and council meeting on Wednesday

·      December 19.

We will start working on a schedule for 2020. Please carefully check whether they overlap with regional meetings that could influence the participation of Councillors and any other events.

17. AOB

Biyi: update by the ccNSO Community Onboarding Programme Selection Committee. 

Design of the programme, to increase retention of new participants.

What has been completed in 2019?

• Terms of reference adopted
• Selection committee appointed: Biyi, Alejandra, Laura
• Picked a mentor and a mentee. Mary and Tayo. Has meetings with them
• Positive feedback via survey and intermediate report. Programme is going on quite well
• Mary and Tayo will attend ICANN66. Pending visa confirmations. They will submit another report to the selection committee post ICANN66.

Programme was introduced on an experimental basis. We believe it is working well. Mentee is getting up to speed. Alejandra has been of great assistance. By the end of the 1-year, there will be a full report on the programme and a recommendation on the next steps to the ccNSO Council. Potentially to expand the scope of the programme. We will shortly present a proposal to the ccNSO Council.

We previously hosted 2 webinars for newcomers. Some experienced members also participated. Positive feedback was received. Attempts to make things more engaging. Suggestion: not only hold webinars for newcomers, but also for more advanced members from the community. Council suggested to think about ways on how to achieve this. Dinosaurs, seniors, old-timers….

Alejandra: brief update on mentoring for fellowship programme. 9 fellows. 3 are still pending on visas. 4 fellows are completely ccTLD related. Alejandra will introduce them on site.

Nick volunteered to meet ICANN newcomers on Sunday and update them about the ccNSO. Thank you.

18. Closure

Thank you all. Bye.

Joke Braeken

ccNSO Policy Advisor 

joke.braeken@icann.org

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