Dear all,

Please find included the draft agenda for the upcoming meeting, including background material to item 12 and 18 on the agenda. The other beackground material will be circulated closer to the meeting with a reference to the agenda item.

Kind regards,

Bart

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Draft Agenda

ccNSO Council Meeting 190

15 December 2022, 12.00-14.00 UTC

1. Welcome and roll call

2. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm)

3. Minutes & Action Items
   1. Minutes Meeting 189:
   2. Action items and/or To-Do’s:

189-01: The Chair of the ccNSO to submit final statement – ccNSO comments initial report CSC Effectiveness Review (Completed)

189-02: The ccNSO and UA small team to plan a workshop for 15 December (after the December Council meeting) (Completed- part 2 of meeting 190)

189-03: GRC to consider adding an “opening date” in the board nomination guideline (Completed)

189-04: Council members to inform Secretariat if they wish to participate on the GRC SG on Implementation (Completed, See item 15a)

189-05: Secretariat to inform MPC of Council approval of amended charter, and required publication (Completed)

189-06: Secretariat is requested to seek volunteers from Council to review the (OISC) committee (excluding current members). (Completed, See Item 16a)

189-07: Secretariat is requested to inform the RZERC and Peter Koch of re-appointment to the committee. (Completed)

189-08: Chair and/or Secretariat to reach out to Peter Koch regarding mentorship/succession plan. (Pending awaiting preparation of succession planning session, see item 189-09)

189-09: Council to discuss a succession plan in a broader context around the roles and responsibilities – possibly a workshop or at ICANN76 (Pending preparation of ICANN76 workshop)

189-10: Members from the website small team to ask the org project team regarding universal acceptance, usability, and access from various browsers/idn scripts, etc. (Completed, part of the meetings with ICANN org team)

189-11: Alejandra, Chris and Olga to provide a proposal to Council (by December meeting) on a possible peer review. (Completed, see item 12 agenda).

189-12: Secretariat and Chair to reach out to various working groups and the CSC regarding appointment/approval of Brett Carr to continue in his current role. (Outreach completed)

189-13: Stephen Deerhake to reach out to the Tech Working group regarding a possible presentation from RSSAC to the cc community (need to check)

4. Intermeeting Decisions (since meeting 189, 17 November 2022)
   1. Re-confirmation Brett Carr ccNSO appointed member of the CSC
   2. Appointment Irina Danelia member of the GRC
   3. Adoption structure meeting of ccNSO with ICANN Board (members). Community forum meeting with ccTLD related Board members, AGM meeting with full Board, policy forum - no meeting with Board. If important to discuss always supersedes this structure.

Item 5-10 Updates and Q&A

5. Update ECA, CSC, CSC RT (no meetings)

Public comment CSC RT Initial report closed 1 December 2022.

6. Update WGs taken (written updates, unless no meeting)
   1. IGLC
   2. GRC
   3. SOPC
   4. OISC (no meeting since ICANN 74, travel funding subgroup met)
   5. TLD-OPS (no meeting since last update)
   6. DASC
   7. Technical WG (no meeting since ICANN75)
   8. MPC
   9. Triage Committee (no meeting since ICANN75)
   10. IRP Panel selection
   11. CCG WS 2 Implementation
   12. Prioritization Framework group

7. Updates ccPDPs (written updates)
   1. Update ccPDP3 - Review Mechanism (no meeting since 20 October 2022, awaiting public comment)
   2. Update IDN ccPDP4 (written update)

8. Update liaisons (written updates)
   1. Update ALAC Liaison
   2. Update GNSO Liaison

9. Update ccNSO Website redesign

Informational

10. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat

Meeting with NomCom

Administrative matters for discussion and/or decision during the meeting

(items 11 – 17)

11. Adoption report Board Seat 11 Nomination

       For adoption

After adoption the Board Seat 11 2022 nomination process formally closes and ECA will be informed Patricio has been duly nominated for Board Seat 11, taking this seat at the end of ICANN’s  October 2023 AGM.

12. Council 360 review terms of reference

For discussion and adoption.

Proposed terms of reference by small ad-hoc group (Alejandra, Olga and Chris)

13. Appointment ccNSO Appointee ICANN 2023 Excellence Award selection panel

For decision, call for volunteers. Stephen and Margarita have served on the panel for two consecutive years. They need to be replaced by to others.

Background:

• Request ICANN org to appoint members on the panel
• From the ICANN 2023 Excellence award page      (https://community.icann.org/display/soacabout/ICANN+Community+Excellence+Award+2023):

“Two representatives per SO/AC, preferably with panelists not serving on the panel more than two consecutive terms. The purpose/role of the two representatives per SO/AC is to deliberate on nominees throughout the selection process to identify the recipient(s) for the award. Panelists’ roles include providing further information and background on nominees from their communities or other communities to the rest of the panel to facilitate the selection process. Panelists’ roles will therefore include presenting information based on their knowledge of each candidate for the rest of the panel to consider, maintaining neutrality and with the aim of selecting the best recipient for the award based on the nominations against the award criteria.”

14. Appointment Fellowship mentor & selection committee 2023.

For decision, Call for volunteers

15. Updates & Adoption ccNSO Internal Procedures

Informational & Decision

1. Guideline:  ccNSO Nomination Process ICANN Board Seats 11 and 12
2. Guideline: ccNSO Council Election
3. Update Guideline:  ccNSO SoI and CoI

16. Update Charters, Terms of Reference

Recurring until review of all charters and terms of reference has been completed.

1. Terms of reference for review Effectiveness ccNSO Outreach and Involvement Standing Committee (OISC)

Need to appoint volunteers.  For decision

17. Appointments to Working Groups and Committees

For Information and decision, if needed. To date no appointments required at this meeting.

Items for discussion and/or decision during the meeting (items 18-20)

18. Review Council workshop (Council meeting 189) on effectiveness and efficiency development processes and next steps.

Informational, for discussion

19. ICANN76

For discussion

1. Note RySG on ICANN Meetings: ccNSO Council position
2. ccNSO 20th Anniversary
3. ccNSO related meetings (tentative block schedule)
4. Joint meetings:
   1. ccNSO-GNSO Council Meetings
   2. ccNSO- ccTLD related Board members, in accordance with adopted schedule

20. AOB

21. Next Council Meetings

• Meeting 191, 19 January 2023 - 21:00 UTC
• Meeting 192, 16 February 2023 - 12:00 UTC
• Meeting 193, 16 March 2023 - ICANN76 TBD

In addition, staff proposes the usual Council preparatory meeting and in addition a workshop on roles and responsibilities of the Councillors during ICANN76 for Sunday 12 March 2023

22. Closure

Part 2 – 13.00 UTC- Open Council Workshop: ccNSO and Universal Acceptance