Dear All,

Please find included the agenda and the draft resolutions.

Kind regards,

Bart

Agenda and draft Resolutions

ccNSO Council Meeting 165

20 August 2020

18.00 UTC

1. Welcome and roll call

2. Minutes & Action Items
   1. Minutes are recording of the ICANN68 meeting.

2. Action items and To-do’s

• Action item 157-01: Call to review charters. Some WG/Committees await in person meeting. Ongoing

• Action Item 164-01: Secretariat to inform the SOPC accordingly and publish the amended Charter on the webpage of the SOPC.  Completed

• Action Item 164-02: The Council request its chair to inform the RWP accordingly and ensure that the RWP submits the results of its review and assessment to the ICANN Board of Directors Organizational Effectiveness Committee. Completed

• Action Item 164-03: The Secretariat is requested to publish this Resolution as soon as possible. This resolution becomes effective 7 days after publication (RWP recommendations). Completed

• Action Item 164-04: The Council request its chair to send letter on FY 21 Budget approval process and % years ops plan to the Chair of the ICANN Board of directors and inform the other Decisional Participants accordingly. Completed

• Action Item 164-05: Chair and Secretariat to “look into” the actual call rotation of the subsequent Council call through the end of the year. Completed

• To-do: Chair and Secretariat to promote intersessional Council calls – open invitation to all observers. Ongoing

• To-do: Councilors to “put their names forward” to volunteer to work on/plan future Council workshop.
• Completed, included in the Agenda

• To-do: Continue to highlight the efforts of the TLD-Ops Committee. Ongoing

3. Intermeeting decisions (since 24 June 2020)
   1. Extension period to acceptance nomination as candidate for Board seat 12, Board Seat 12 Nomination Process 2021.
   2. Appointment Byron Holland, acting chair of ccNSO Council regarding Board Seat 12 Nomination Process 2021
   3. Adoption ccNSO Council Statement on Final Report ATRT 3

4. ccPDP 3
   1. Part 1 Retirement – Update

Informational

2. Part 2 Review Mechanism –Update

Informational

5. IDN ccTLD related work items (ccPDP4)

For decision:  Approval members.

The secretariat organized two webinars to inform community about the scope, working method prior to the call for volunteers for ccPDP4. The webinar was targeted at the ccTLD community and GAC. The call for volunteers was send to the GAC, GNSO, ALAC and SSAC. In addition, ICANN Org regional representatives were asked to reach to possible interested parties.

Following the call for volunteers, the ccNSO Council is expected to appoint the members to the WG (representatives from ccTLD managers who want to participate as members).

Draft Resolution

Background

Following the call for volunteers, which closed at 7 August 2020, the following persons applied as members:

Ms	Mirjana	Tasić	.rs
Mr	Alireza	Saleh	.ir
Mr	Jiankang	Yao	.cn
Mr	Sanjay	Goel	.in
Mr	Ben	Lee	.hk
Ms	Noel	Ng	.hk
Mr	Daniel	Kalchev	.bg
Ms	Anna	Karakhanyan	.am
Ms	Yuri	Takamatsu	.jp
Mr	Kenny	Huang	.tw
Ms	Ai-chin	Lu	.tw
Ms	Irina	Danelia	.ru
Mr	Dennis	Tan Tanaka	.cc
Mr	Yudho	Giri Sucahyo	.id
Ms	Svitlana	Tkachenko	.ua
Mr	Peter	Koch	.de
Ms	Kristina	Hakobyan	.am

According to the Charter members are persons directly related or supported as such to a ccTLD Manager and have to be appointed by the ccNSO Council.

Decision

The ccNSO Council appoints all the persons related to ccTLD Managers who volunteered as such as members to the IDNccPDP4 WG. The secretariat is requested to inform these persons accordingly. The Council welcomes all the other participants, experts and observers to the WG, including - but not limited to - persons from ALAC, GAC, GNSO, and SSAC.

6. Adoption CCWG AP Final Report

For Decision: Adoption of CCWG Auction Proceed Final Report and support proposed recommendations

Background material:

• Final Report CCWG AP
• Overview by Stephen Deerhake

Draft Resolution

Background

Per Decision on 7 November 2016 the ccNSO adopted the charter of the Cross-Community Working Group Auction Proceeds and became one of the Chartering Organizations of this effort. As Chartering Organsiation is has appointed Ching Ciao, NOMCOM appointee to the Council as co-chair and other volunteers as members.

As one of the Chartering Organizations the ccNSO shall, in accordance with its own rules and procedures, review and discuss the output and decide whether to adopt the proposals and the recommendations contained within the final output.

The Final Report was published on 29 May 2020 and was submitted to the ccNSO for final consideration.

Decision

The ccNSO adopts the Final Report of the cross-community WG Auction Proceeds dated 29 May 2020 and supports the Recommendations 1-12 contained in the Final Report as well as the Guidance provided. The Council notes the minority positions contained in the Report, but does not support any them.

The Council requests the secretariat to publish this decision as soon as possible on the ccNSO Website and inform the ccNSO membership accordingly. The decision becomes effective seven (7 days) after publication.

The Council requests its chair to inform the other Chartering Organizations and chairs of the CCWG of the decision of the ccNSO Council as soon as it has become effective.

The Council expresses its appreciation and congratulates the WG and specifically the co-chairs of the CCWG AP - Erika Mann and Ching Ciao – for completion of the process. 

7. Selecting members for the the Independent Review Process (IRP) Standing Panel

For discussion and agreement on basic principles of the process.

Background: It has been agreed that a small group of community members should be formed to assist in selecting the members of the IRP Standing Panel. The small group needs to be selected by the SO/ACs. Suggestion is to follow standard selection procedure for ad-hoc positions. In addition, selection criteria to be used to select the panelist will be developed by ICANN Org (Terms of Reference, the expected time commitment, skill set and experience).

Proposed To-Do: The chair and is asked to monitor actions by ICANN Org and when needed prepare the necessary decisions by Council and ensure the call for volunteers is send out.

8. Result meeting Board OEC on ccNSO Review

Informational.

Report back from meeting with Board Organisational Effectiveness Committee on results 2^nd ccNSO Review. Katrina Sataki and Biyi Oladipo

Background material: presentation used during the meeting.

9. ccNSO Council workshop
   1. June 2020 Council Workshop

Informational: Discussion results

Background material:

Paper

Proposed To-Do: The chair is asked to prepare the decisions to implement the proposed actions, specifically with respect to the outreach and engagement activities.

2. ICANN69 Council workshop

Date & Topics

10. ICANN69 preparations
    1. Update on meeting schedule and proposed major topics, MPC & GRC
    2. Topics for meeting with Board
    3. Topics meeting with GNSO Council
    4. Topic Webinar with GAC

11. Update ECA & CSC
    1. ECA
    2. CSC

Informational: Brett Carr, Nominet, selected for 2^nd term member CSC.

ccNSO Selection Committee and GNSO Council are expected to approve slate by 1 October 2020.

12. Update Chair, Vice-Chairs, Councillors, ROs and Secretariat

13. WG and Committee

No updates: Tech WG, TLD-Ops Steering Committee, SOPC, IGLC.

14. Update liaisons
    1. Update ALAC Liaison (written update)
    2. Update GNSO Liaison (written update)

15. Meetings

Next Council Meetings

• September 17 – 21:00 UTC
• October @ICANN69
• November 19 – 12:00 UTC
• December 17 – 18:00 UTC

16. AOB

17. Closure regular meeting

Extraordinary Council meeting.

Board Seat 12 Nomination Process 2021

This meeting is closed, will be chaired by Byron Holland

1. Update Board Seat 12 Nomination Process (written update)
2. Discussion current state-of-affairs