Dear colleagues

With a start time of 0100 local, and only one decision on the agenda, it is possible I may fail to join our meeting - because of being asleep (!).

I support David M’s nomination for the IRP role; 

I like the direction of the guidelines drafts;

The OEC letter draft looks good to me. 

Please accept my greetings and Happy New Year wishes, and if I don’t join later, I hope the meeting is productive and successful.

Best
Jordan 

On Thu, 21 Jan 2021 at 22:05, Bart Boswinkel <bart.boswinkel@icann.org> wrote:

Dear all,

Please find included the agenda and draft resolution for today’s meeting

The only resolution is appointment of David McAuley on the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel.

 

Kind regards,

Bart

 

Draft Agenda

ccNSO Council Meeting 169

21 January 2021

12.00 (noon) UTC

               

 

  1. Welcome and roll call

 

  1. Minutes & Action Items
    1. Minutes Meeting 168, circulated 18 January 2021.

 

    1. Action items and To-do’s, if any

Action Item 167

GRC to include note on definition of plurality in relevant guidelines.

Ongoing

 

Action Item 168-01

Secretariat to inform SOPC and new members of appointments (listing, consent, etc.)

Completed, awaits return all consent forms

 

Action Item 168-02

Council to submit feedback to Google Doc on the future meeting strategies – Bart to add summary to document annex

Completed, see item 11 a.

 

Action Item 168-03

Council to draft response to the ICANN Board Org Effectiveness Committee letter

 

Action Item 168-4

Council to share ideas, preferred dates, etc. regarding upcoming Council Workshop

Ongoing see item 11 d. agenda

 

Action Item 168-05

Secretariat to publish ICANN Board Nomination resolution as soon as possible

Completed

 

Action Item 168-06

Specially designated Chair Byron Holland to inform the ECA, ICANN Secretariat and ICANN Board of nomination of Katrina Sataki to the ICANN Board. 

Completed

 

Action Item 168-06

Secretariat to publish resolution regarding GRC and Conflict of Interest policy as soon as possible.

Completed

 

  1. Intermeeting decisions (since 17 December 2020) 
  • Appointment one (1) volunteer (1) to serve as mentor in its Fellowship Program and one (1) volunteer to serve on the Fellowship Program Selection Committee (to be completed 15 January 2021)

 

  1. ccPDP 3
    1. Part 1 Retirement – Update

Informational

    1. Part 2 Review Mechanism –Update

Informational

 

  1. IDN ccPDP4: Update

Informational

 

  1. Selecting members for the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel

For decision: Selection of member: David McAuley

 

Draft Resolution

Background

At its 19 November 2020 the ccNSO Council agreed to participate in the selection of members of the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel (decision 165-02). At the time the ccNSO intended to participate with two members. After the launch of the call for expression of interest by ICANN Org, only one person responded.

 

Decision

The ccNSO Council appoints David McAuley (Verisign, .cc) to serve on the Community Representative Group. The Chair is requested to inform David and relevant staff of ICANN Org accordingly. The Chair is also requested to inform the other Chairs of the Supporting Organizations and Advisory Committees and relevant ICANN Org staff that the ccNSO will only fill one seat.

 

  1. Update Review and Implementation Dashboard

Informational

 

  1. Draft response to Board OEC letter

For discussion

 

  1. Update Rules and Guidelines

Informational

    1. Update discussion Rules of ccNSO
    2. Introduction of Consolidated appointment and selection procedures. Councillors feed-back
    3. Introduction WG/Committee Chair and Vice-chair nomination and appointment. Councillors feed-back

 

  1. Terms of Reference Outreach & Involvement Standing Committee

Draft Terms of Reference: Scope, Composition and Working Methods

Informational and discussion.

 

  1. Update ccNSO Statement procedure regarding the Amendment of Article 10 ICANN Bylaws

Informational

 

  1. Update ICANN70 (related) sessions
    1. ICANN response on comments ccNSO and others on proposed evolution of meeting strategy
    2. ccTLDs related sessions

                                                              i.      Tech Day

                                                             ii.      Members meeting sessions

        1. Governance session
        2. ccTLDs: looking at the future
        3. Q&A ccTLD related Board members

                                                           iii.      ccTLD News sessions

    1. Joint meetings:

                                                               i.      Meeting with the Board

                                                             ii.      Meeting with GAC

                                                           iii.      Meeting with GNSO Council

    1. Council workshop: Tuesday 16 March 2021, noon UTC (TBC)

                                                               i.      Review role of chair and vice -chairs, Roles and responsibilities of Councillors

                                                             ii.      Work plan

    1. Council Preparatory meeting, Thursday 18 March 18.00 UTC (Tentative)

 

  1. Update ECA & CSC
    1. ECA (Informational)
    2. CSC (Informational)

 

  1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat

 

  1. Update WGs
    1. SOPC
    2. IGLC

 

  1. Update liaisons
    1. Update ALAC Liaison (written update to follow)
    2. Update GNSO Liaison (written update to follow)

 

  1. Meetings

Next Council Meetings:

  • February 18 – 20:00 UTC
  • March (ICANN70 TBD) 
  • April 22 – 12:00 UTC
  • May 20 – 18.00 UTC

·         May 20 – 18:00 UTC

  1. AOB

 

  1. Discussion session on what needs to be included in future Rules of the ccNSO (if time permits)

Background

The current Rules of the ccNSO have been established in 2004. Since 2004 the ccNSO itself and the environment in which it operates has evolved. For example, when the Rules were adopted in 2004, the ccNSO had around 50 members. Currently, there are 172 members. Another example, to address various needs of the growing (membership- and importance-wise) ccNSO, in 2007 the ccNSO started to develop internal procedures (guidelines) as envisioned in the Bylaws (currently, Article 10).  Next example, the introduction of the Empowered Community and the role of the ccNSO as a decisional Participant. It is obvious that this new role was NOT envisioned at the time the Rules of the ccNSO were conceived. The need to update the Rules has been recognized and discussed by the ccNSO members at several meetings for the past 3 years.

 

If time permits, this session is intended to ask Councillors through break-out rooms to identify topics and aspects of the ccNSO Governance you would like to see included in future Rules of the ccNSO. Your input will be used by the GRC in its work.

 

Background material

Possible topics to include in FUTURE Rules of the ccNSO

ccNSO Rules of the ccNSO 2004

 

  1. Closure

 

 

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--
Jordan Carter
Group Chief Executive, InternetNZ

+64-21-442-649 -|- jordan@InternetNZ.net.nz

Sent on the run, apologies for brevity