Dear all,

Please find included the notes from the SOAC Roundtable in Istanbul.

Jodi Anderson from .nz and Molehe have been asked to become member and alternate of the group. As the next Council meeting is scheduled next week ( 12 December), their formal appointment will be an item on the agenda. By then staff is expected to have circulated the draft terms of reference for the group as well,

Kind regards,

Bart

Subject: [Team-Leaders] Summary Notes & Next Steps: ICANN81 SOAC Chairs Roundtable

Dear SOAC Chairs,

Thank you again for your time and the very constructive discussion at the ICANN81 Roundtable last Friday. I am pleased to attach the Summary Notes for your reference and circulation to your membership, as you wish.

To elaborate on the action items, ICANN org proposes distributing a draft project charter to you for your review by early December, followed by a draft “strawman” proposal before mid-December. Considering the relatively tight timeframe we have between now and ICANN82, and the likelihood that that many people will be taking time off between late December and early January, this will allow us to work with you on two parallel tracks; i.e., SOAC Chairs’ approval of the project charter, and formation of a group to discuss the “strawman” proposals.

In that regard, we hope it will be possible for each of the SOACs to propose participants for the group by Monday 2 December. Based on the Roundtable discussion, our understanding is that the group should be small, perhaps comprising 7-8 participants (each with an alternate to facilitate participation and timely progress). In addition to familiarity with ICANN meeting planning, participants should be able to commit their time for the duration of the project, to ensure the group meets the intended deadline of ICANN82 for a set of proposals to be presented to the community.

Please let Sally and me know if you have further thoughts or suggestions. We look forward to working with you and the planned community group on this project!

Thanks and cheers

Mary