Dear all,

Please find included the draft resolutions for adoption by email vote as discussed on the just finished Council call.

Please submit your comments, vote on list etc. by Friday 21 February 2020, 17.00 UTC. If you have specific comments please refer to draft resolution 1 or 2. The Nomination Report with the editorial changes ( typos etc.) will be send in a separate email.

Kind regards,

Bart

Board Seat 11 Nomination Process: on-line adoption Nomination report and Nomination by the ccNSO Council of Patricio Poblete.

1. Adoption Nomination report

Draft Resolution

Background

At its meeting on 22 August  2019 the ccNSO Council appointed Joke Braeken as Nomination Manager and adopted the Nomination procedure timeline.

In accordance with the adopted timeline, the Nomination Manger submitted the Nomination Report on 10 February 2020. In the Nomination Report several issues were identified and observations made. None of the identified issues had a material impact on the process. However, the Nomination Manager recommended to resolve these issues to further enhance transparency and predictability of the process. In short, the issues and observation identified are:

• Issues:

1. The due diligence verifications lasted well over 2 months.
2. Unclear definition of the milestones in the timeline.
3. The Guideline does not define if a (new) member may vote if ccTLD Manager became member after closing of call for nomination  and before election procedure.
4. Placeholders in the Guideline
• Observations

1. Despite various efforts to reach out to ccNSO members, there are still ccNSO members with outdated contact details
2. The due dilligence verification and the Q&A with the candidates were conducted in parallel, as a transitional arrangement.
3. One candidate rectified his election statement to address  a mistake in the original candidate statement
4. One member of the ccNSO repeatedly  (3 times) expressed concerns about the validity of the Guideline and actions taken under the Guideline. The ccNSO Council discussed the matters raised at its Council meeting and concluded it did not see a reason to revoke or change the nomination process.
5. The orginal timeline for the elections was amended by the Nomination Manger. The matter was discussed by the ccNSO Council and the ccNSO Council subsequently adopted an online resolution, confirming the adjusted timeline of the ccNSO member selection process in the ICANN Board Seat 11 nomination procedure.
6. The concern raised that ballots would be accepted ahead of the official vote start of process was not valid.

Decision

The ccNSO adopts the Nomination Report, including the recommendation to resolve the issues identified by the Nomination Manager, and request the GRC to propose an update of the Guideline: ccNSO Nominations process Board seats 11 and 12 (22 August 2019) to address Issues i – iii identified by the Nomination Manager accordingly and prior to the anticipated upcoming Nomination Process. The ccNSO Council notes that issue iv identified is being addressed as part of the ongoing GRC work with respect to role of the ccNSO as Decisional Participant. 

The Council notes and concurs with the observations of the Nomination Manager.

The ccNSO Council thanks Joke Braeken as Nomination Manager and her hard work during that time.

2 Nomination Patricio Poblete

Draft Resolution

Background

ICANN Board Seat 11 becomes vacant at the end of the ICANN Annual General meeting in 2020. The timeline of the launch of the nomination period. was approved by the ccNSO Council on 22 August 2019. In accordance with the approved timeline, the nomination period closed on 2 October 2019 at 23:59 UTC and the follwing candidates were nominated and seconded (in alphabetical order):

• Calvin Brown
• Nigel William Phair
• Patricio Poblete

No issues emerged from the due diligence background verification.

The election period opened on 15 January 2020 (00.01 UTC) and closed  31 January 2020 (23.59 UTC). During this period, out of 172 members of the ccNSO, 109 members (63%) casted their votes and:

• Calvin Browne received 42 votes (39% of votes cast);
• Nigel Phair received 8 votes (7 % of votes cast);
• Patricio Poblete received 57 votes (52 % of votes cast);
• 2 members selected the option “none of the above” ( 2% of votes cast).

The ccNSO Council adopted the Nomination Report, including the recommendations to resolve the issues identified by the Nomination Manager.

Decision

The ccNSO Council nominates Patricio Poblete to be designated by the Empowered Community Administration to fill ICANN Board Seat number 11 starting at the end of ICANN's Annual General Meeting in 2020 for a term of three years.

The ccNSO Council request the Chair to inform the Empowered Community Administration, ICANN Secretary, and Chair of the ICANN Board of the nomination of Patricio as soon as this resolution becomes effective at which time the Nomination Process is formally closed as well.

The Council congratulates Patricio and wholeheartedly and thanks Calvin Brown and Nigel William Phair for standing as candidate.