Dear all,
Please find included the agenda and draft resolutions. Please note that the resolution on appointments may be updated in the course of the next days,
Kind regards,
Bart
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AGENDA & DRAFT RESOLUTIONS
ccNSO Council meeting 222
Thursday, 30 October 2025 | 14:00 UTC
Table of contents
Background and supporting documents
4.
Intermeeting Council Decisions (since meeting 221, September 2025)
5.
Intermeeting Decisions Triage Committee since Council meeting 221
6.
Update ECA & CSC (written updates)
7.
Update Working Groups (written updates)
8.
Update Liaisons (written updates)
9.
Update ccNSO Website redesign
10.
Progress Board Consideration ccPDP4-IDN
11.
Progress Review of Reviews
12.
Progress “How we meet” CCG
13.
Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat
ADMINISTRATIVE MATTERS & DECISIONS
14.
Progress Nomination process Board seat 11 & 2025 Council Election
15.
Adoption quarterly monitor ccNSO FY26-27 portfolio
16.
Support CSC related Bylaw change and related amendment of CSC Charter.
17.
Update Overview policies, related guidance, and practices relevant for ccTLDs
18.
Appointment members, or chairs/vice chairs to committees or working groups, if any
19.
Call for volunteers SOPC, Study Group IANA Whois Accuracy & RZERC
SUBSTANTIVE MATTERS & DECISIONS
https://icann-community.atlassian.net/wiki/x/I4wlBg
a.
SOI updates
Consult the
ccNSO SOI Guideline
Complete the SOI
template
Check the ccNSO
Statements of Interest
b.
Meeting quorum
Letter ICANN CEO& President on Financial contributions (
https://ccnso.icann.org/en/about/lindqvist-to-reynoso-15oct25-en.pdf) See item 17 agenda meeting 222.
a.
Minutes Meeting 221
Circulated to the Council mailing list on 10 October 2025.
b.
Action Items
●
Action item 221-01
The Council requests the secretariat to publish the response to the request for public comments on the proposed model for Root Server System Governance on the ccNSO website correspondence page.
(Completed)
●
Action item 221-02
The secretariat is requested to inform the leadership teams of the various working groups and committees and persons appointed, and enable their participation in the respective teams.
(Completed)
●
Action Item 221-03
The ccNSO Chair to remind the Council to share proposed topics to discuss with the ICANN Board in Dublin, on the mailing list.
(Completed)
●
Action Item 221-04
The ccNSO Secretariat to inform the Tech WG Chair of the outcome of his request to revise the ToR of the ccNSO Study Group on Disaster Recovery.
(Completed)
●
Action Item 221-05
The GRC to review ICANN’s Code of Conduct along with the ccNSO SOI guideline by the end of this year (2025).
(Informing GRC Completed, GRC to report back by December 2025 Council meeting)
None
Triage Committee accepted quarterly monitor
Written updates - if any - are published on the wiki space for this meeting.
a.
ccPDP4-IDN (Dormant)
b.
DASC
c.
GRC
d.
IGLC
e.
MPC
f.
OMC
g.
SOPC
h.
Tech WG
i.
TLD-OPS SC
j.
Triage Committee (reported)
k.
UAC
l.
CIP-CCG
m.
Planning Prioritization Process group
n.
RZERC
o.
RSS GWG
p.
CCG Review of Reviews (item 11)
a.
Update ccNSO Liaison to ALAC
b.
Update ccNSO Liaison to GNSO Council
Informational: Website to be launched mid December 2025
Informational
The fourth ccNSO Policy Development Process (ccPDP4) provides a framework to ICANN and the broader community to (i) (de-)select an IDN country code Top-Level Domain (ccTLD) strings and related variants, (ii) the delegation, transfer, revocation,
and retirement of the selected IDN ccTLD string and its variants, (iii) the use of the review mechanism pertaining to decisions concerning the delegation, transfer, revocation, and retirement of IDN ccTLDs.
The proposed policy is currently under Board consideration.
Informational
Background
ICANN's bylaws require periodic reviews of its supporting organizations, advisory committees, and other structures to ensure accountability and effectiveness. Past reviews have faced institutional lethargy, missed deadlines, and a failure
to fully implement recommendations before the next review cycle begins. The current effort, formally initiated in May 2025 with a proposed Cross-Community Group (RoR CCG), seeks to break this cycle by addressing the procedural challenges within the review
process itself.
Informational
Background
●
PURPOSE | The "How We Meet" project was initiated to review and update the implementation of the 2014 ICANN Public Meetings Strategy. The review was prompted by significant
geopolitical shifts, social changes, and rising costs over the last decade, which have made it increasingly difficult to secure suitable and affordable meeting locations.
●
PROCESS | A discussion group, composed of experienced community members and ICANN staff, was formed to conduct a high-level review. The group analyzed cost data, reviewed
past practices, and developed a set of proposals. These proposals were then presented to the broader community for feedback through a plenary session at ICANN82, a formal Public Comment period, and further discussion at ICANN83.
●
CURRENT STATUS | Following ICANN83, the How We Meet Discussion Group finalised its report, which was shared with the ICANN President and CEO.
●
NEXT STEPS | An implementation plan based on the decision of the ICANN President and CEO’s decision will be developed. This plan will include clear timelines and the transparent
implementation of the decision. The implementation plan is expected to be shared with the community ahead of ICANN84. A key element of this plan is the inclusion of a feedback mechanism for each change, enabling the organization to monitor outcomes and make
adjustments or reversals if any measure proves ineffective or counterproductive. With the start of implementation, the Discussion Group will be formally dissolved.
a.
Progress Board Seat 11 Nomination
Informational
Background
The current term of Patricio Poblete, the ccNSO-nominated Director for ICANN Board Seat 11, will conclude at the ICANN87 Annual General Meeting in October 2026. To ensure sufficient time for due diligence and the
bylaw requirements regarding appointments, the Council initiated the nomination process in July 2025. This timeline allows the community to engage with the candidate during a Question-and-Answer session at the ICANN84 Annual General Meeting in Dublin. Patricio
Poblete was duly nominated, seconded, and accepted his nomination before the deadline, in full compliance with the applicable rules. In accordance with ccNSO Council decision 219-02, an election is not required when only one candidate is nominated.
b.
Progress Council selection process
For information and decision
Background
The ccNSO Council has five seats whose current three-year terms will expire in March 2026.The announcement regarding a Call for Nominations to fill these upcoming vacancies was posted on the ccNSO website and shared
on the ccNSO members and Council mailing lists. The Nomination period opened on Tuesday, 9 September 2025, 00:01 UTC and closed on Tuesday, 30 September 2025, 23:59 UTC. The deadline for the nominees to accept their nomination and accept all required materials
was Friday, 10 October 2025 (23:59 UTC).
If there are more candidates than seats in a region, an election will be held from 13–27 November 2025. A Q&A session for candidates will take place 29 October 2025, 14:00-15:00 UTC at ICANN84.
Current status - the following candidates have accepted their nomination:
AP region - Boyoung Kim and Sami Mohamed Ali
EU region - Chris Disspain
LAC region - Alejandra Reynoso
NA region - Charles Noir
The only nominee from the African region has not accepted the nomination. Therefore, a timeline for a new call for nomination needs to be adopted, and an Election Process Manager appointed.
Proposed timeline:
Draft Resolution
Background
The only nominee from the African region has not accepted the nomination. Therefore, a timeline for a new call for nomination needs to be adopted, and an Election Process Manager appointed.
Proposed timeline:
Decision
The ccNSO Council appoints Joke Baeken as Election Process Manager for the Council election of a Councillor from the African Region and the Council adopts the timeline as proposed. The secretariat is requested
to publish this resolution. This decision becomes effective upon publication.
For discussion and adoption
Background
Draft Resolution
Background
The Triage committee is tasked to report quarterly on progress of ccNSO activities against planning. In that process the portfolio of activities is also updated to include new work items and if needed adjust schedules. The overview of changes
to the portfolio and the quarterly update were provided by email.
Decision
The ccNSO Council supports the update to the FY26-27 Portfolio of Activities and accepts the quarterly overview. The secretariat is requested to publish the resolution, the decision becomes effective upon publication.
Background material:
For discussion and decision
Drat Resolution
Background
The 2nd CSC Effectiveness Review recommended to:
The first item was completed in September 2025 with publication of the amended SLA change procedure.
To implement the other two items, the change of a Fundamental Bylaw (section 17) and amendment of the CSC charter are required.
To change the CSC charter, the RySG and ccNSO Council need to agree on the proposals, which then have to go through a public comment period. After the public comment,the final changes need to be ratified by both the GNSO and ccNSO Councils.
Decision
The ccNSO Council supports the proposed changes to the CSC charter, and to the extent necessary the proposed Bylaw changes to Article 17. The chair is requested to inform the RySG and CSC accordingly. The secretariat is requested to
inform ICANN legal and other relevant ICANN staff, and publish this resolution. This Decision becomes effective upon publication.
Background material:
With adoption of the final Report by the second Finance Working Group (FIN2 WG) and letters from the Council Chair to ICANN and the response from ICANN’s CEO & President, the 2013 Guideline by the ccNSO needs to be replaced with the 2025
ccNSO Guideline on ccTLD Voluntary Financial contributions to ICANN.
Draft Resolution
Decision
The ccNSO Council adopts the updated version of the overview policies, related guidance, and practices, to include the 2025 ccNSO Guideline on ccTLD Voluntary Financial contributions to ICANN and related exchange of letters between
the chair of the ccNSO Council and ICANN’s CEO& President. The secretariat is requested to publish the updated overview and archive the previous version. The secretariat is also requested to publish this resolution. The decision becomes effective upon publication.
The Council needs to agree on appointment of various persons to external groups.
The secretariat is requested to inform the leadership teams of the various working groups and committees and persons appointed, and enable their participation in the respective teams.
Draft resolution
Decision
The ccNSO Council appoints the following people to the respective roles as specified:
This resolution becomes effective upon publication.
Draft Resolution
Decision
The ccNSO Council requests the secretariat to launch the following calls for volunteers:
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20 November 2025 | 12:00 UTC, Meeting 223
●
18 December 2025 | 18:00 UTC, Meeting 224
●
22 January 2026 | 12:00 UTC, Meeting 225
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19 February 2026 | 21:00 UTC, Meeting 226
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12 March 2026 | ICANN85 - Mumbai, Meeting 227
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16 April 2026 | 12:00 UTC, Meeting 228
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21 May 2026 | 18:00 UTC, Meeting 229
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11 June 2026 | ICANN86, Meeting 230
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16 July 2026 | 12:00 UTC, Meeting 231
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13 August 2026 | 21:00 UTC, Meeting 232
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17 September 2026 | 12:00 UTC, Meeting 233
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22 October 2026 | ICANN87, Meeting 234
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19 November 2026 | 18:00 UTC, Meeting 235
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17 December 2026 | 12:00 UTC, Meeting 236