Dear Councillors, All,
The next Council meeting will be held today, Thursday 17 April 2025 at 21:00 UTC.
Please find the calendar invite enclosed.
Agenda for this meeting: See below, here, or the enclosed PDF.
Best regards,
Joke Braeken
= = =
Agenda
ccNSO Council meeting 216
Thursday, 17 April 2025 (21:00 UTC)
Table of contents
Background and supporting documents
4. Intermeeting Council Decisions (since meeting 215, March 2025)
5. Intermeeting Decisions Triage Committee
6. Update ECA, IFRT & CSC (written updates)
7. Update Working Groups (written updates)
8. Update Liaisons (written updates)
9. Update ccNSO Website redesign
10. Progress Board Consideration ccPDP4-IDN and ccPDP3-RM
11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat
13. Update Special Council election European region
ADMINISTRATIVE MATTERS & DECISIONS
14. Progress comments IANA Function Review Team’s Initial report
15. Effectiveness reviews ccNSO Working Groups and Committees
16. Appointment members or chairs/vice chairs to committees and working groups, if any
SUBSTANTIVE MATTERS & DECISIONS
17. Update “How we meet” process and next steps
19. Tentative block schedule ICANN83
a. SOI updates
Consult the ccNSO SOI Guideline
Complete the SOI template
Check the ccNSO Statements of Interest
b. Meeting Quorum
a. Request for clarification regarding the ICANN ccTLD retirement policy by Kim Davies | Vice President, IANA Services and President, Public Technical Identifiers.
b. E-mail from the co-chairs of the Pilot Holistic Review
c. Letter to ECA regarding the ccNSO appointment of Alejandra Reynoso to ECA
d. Letter to Chair ICANN Board regarding Reviews
a. Minutes Meeting 214
Circulated to the Council mailing list on 31 March 2025
b. Action Items Meeting 214
Councillors are requested to complete the Council 360 review surveys by 3 March
GRC is requested to draft a proposed Council comment on the Proposed Updates to the Operating Standards for Specific Reviews
The ccNSO Secretariat and Peter Koch are requested to draft input for Council’s discussion and consideration, regarding input for the work by the RSS GWG.
Regarding the appointment of the members to IGLC and MPC, the secretariat is requested to inform the respective working groups and the secretariat is requested to publish this resolution as soon as possible on the ccNSO website.
The Secretariat is requested to inform the GRC that the review of the ccNSO Council Selection Process Guideline should include current practice when a Councillor or Councillor-elect changes affiliation.
The Secretariat is requested to send out meeting invites for a closed Council discussion, to discuss the next steps for the Councillor-elect who changed affiliation.
c. Minutes Meeting 215
Circulated to Council on 2 April 2025
d. Action Items Meeting 215
The current ccNSO appointees to the Customer Standing Committee jointly with the Chair will seek a qualified candidate to fulfill the role of alternate member.
The Secretariat will take the necessary steps for a Council comment on the IFRT2 request for comments
The Secretariat is requested to send a reminder with the links to the 360 degree review survey to the eligible Councillors.
The Secretariat is requested to inform the ICANN secretary of the election of Alejandra Reynoso as ccNSO Council chair and post an announcement on the ccNSO Website. This resolution becomes effective upon publication.
The Secretariat is requested to inform the ICANN secretary of the election of Biyi Oladipo and Jordan Carter as ccNSO Council vice chairs and post an announcement on the ccNSO Website. This resolution becomes effective upon publication.
The Secretariat is requested to publish the resolution regarding the assignment of the Council Roles and Responsibilities and the overview on the ccNSO website as soon as possible. This resolution becomes effective upon publication.
The ccNSO Chair and secretariat are requested to develop a schedule and timeline for review of the various groups, after consulting the various committees and taking into account the workload to conduct a review and need for a review. The schedule and timeline are expected by meeting 216. See item 15 agenda of this meeting.
The secretariat is requested to publish this resolution regarding the adoption of the Review Blueprint as soon as possible. This resolution becomes effective 7 days after publication.
The chair is requested to inform the various working groups about the Review Blueprint as soon as possible after the resolution becomes effective.
The secretariat is requested to publish the resolution regarding the adoption of the timeline for the special Elections for the European region, and the appointment of the Council Election Process Manager as soon as possible. This resolution becomes effective 7 days after publication.
The secretariat is also requested to publish the resolution regarding the appointment of members to various committees and/or working groups as soon as feasible. This resolution becomes effective upon publication.
Molehe Wesi and Jodi Andersson, the ccNSO appointees to the ICANN discussion group, are requested to review the outcomes of the members' meeting session on “how we meet”.
ccNSO Council is requested to prepare a statement in response to the request for public comments on the “How we meet” process.
The Council drafting team and Secretariat are requested to prepare a draft letter to the ICANN Board by Council meeting 216, regarding the Pilot Holistic Review and related matters.
The Council drafting team and Secretariat are requested to prepare a draft response to the request for clarification regarding the retirement policy by Council meeting 216.
There were no intermeeting decisions by the ccNSO Triage Committee.
a. ECA: Rejection action ICANN’s FY 26-30 Strategic Plan
The ccNSO Council has not received any rejection action petition.
b. Searching a CSC Alternate: completed
a. ccPDP3-Review Mechanism - Dormant
b. ccPDP4-IDN - Dormant
c. DASC
d. FIN2 WG
e. GRC
f. IGLC
g. MPC
h. OMC
i. PGA WG
j. SOPC
k. Tech WG
l. TLD-OPS SC
m. Triage Committee
n. UAC
o. CIP-CCG
p. Planning Prioritization Process group
q. RZERC
r. RSS GWG
s. ICANN How We Meet Group
Written updates - if any - are published on the wiki space for this meeting.
a. Update ccNSO Liaison to ALAC
b. Update ccNSO Liaison to GNSO Council
c. Update ccNSO Liaison to UASG
a. 1-on-1 ccNSO leadership & ICANN CEO & President
a. Adoption Timelines reviews
Background - the chair and secretariat were requested to propose a schedule for review of the ccNSO committees under assumption that the committees will continue their work over the next years.
Draft Resolution
Background
Taking into account the need for regular review of the purpose of the committees and long-standing working groups, and the effectiveness and efficiency in which a group conducts its business to achieve its goals, the ccNSO Council adopted a standard methodology to conduct reviews. The Council also agreed that using the adopted method, all committees and long-standing working groups will need to be reviewed, however being mindful of the increase in workload, limitations in capacity, and added value of the reviews, the chair and secretariat propose the following schedule for reviews:
Schedule reviews of committees:
Decision
The ccNSO Council adopts the proposed schedule for reviews and requests its chair to inform the committees and working groups accordingly. The secretariat is requested to publish this resolution as soon as possible. The resolution becomes effective seven (7) days after publication
b. Launch Review MPC
Request to draft template MPC review using template, to be completed before meeting 217.
Decision
The ccNSO Council appoints the following people as:
The secretariat is requested to inform the various working groups and committees and persons appointed and publish this resolution as soon as possible. This resolution becomes effective upon publication.
Background