Dear Peter,

Thank you very much for your comments and proposals.

It is not always possible to assign priority to some activities. For example, monthly ccNSO Council meetings (calls). When they are scheduled they are of the highest priority, of course :-) Between the meetings? Hmmm… Or oversee of membership applications. If there are no new applications at the moment, there is no priority. Without new applications this is a background process. There are also some activities that will definitely take place at some point (and then they will be of high priority), but if they are not initiated yet (and it’s not upon us to initiate them) there is no point in setting priority – it can be misleading. If you see a way how to deal with priorities for such activities, we can certainly discuss it.

If somebody is a “Cluster owner” is does not mean that they are going to do all the work alone :-) They oversee the activities of their cluster and organise the work. Contributions from individual councillors are more than welcome! Do you think we should add individual councillors to the clusters in the work plan at this stage (before we adopt the plan)? Frankly, I would prefer if we were more flexible, i.e., councillors could/would join specific activities at any time.

Thanks!

Kind regards,

]{atrina



From: <owner-ccnso-council@icann.org> on behalf of Peter Vergote <peter.vergote@dnsbelgium.be>
Date: Tuesday 19 April 2016 20:37
To: Bart Boswinkel <bart.boswinkel@icann.org>, "ccnso-council@icann.org" <ccnso-council@icann.org>
Subject: Re: [ccnso-council] Back ground information ccNSO Work Plan 2016-2018

Dear all,

As a general comment (and being a newcomer to the ccNSO Council) I would like to express that I’m very impressed with the presented Work plan for 2016-18. It is not only an ambitious plan (not sure how we will end up realizing all of this this) but I find the level of detail extremely helpful. It provides a very precise roadmap what the ccNSO is going to do for the next couple of years. So, I would like to express my thanks to the secretariat and to all who have contributed in putting this together.  

That being said, I’ve noticed that for many projects/tasks the priority has not been filled in yet. I would advise that this gets done rather sooner than later. If no priority is attached to a certain item, it probably will be considered even less than LOW priority ;-) 
I don’t mind putting a number of things in a lower priority (we can only do as much of the work we’re capable of doing) but at least it would give the whole work plan a definitive perspective. Obviously, priorities can be altered as we follow up the work plan on a regular base + due to circumstances a natural shift in priorities might/will occur.

Secondly, it comes to my mind that we are putting a lot of weight on the shoulders of our chair and vice-chairs as they are the cluster owners. Would it be an idea that individual councillors are also added to certain clusters? Not to take over or to replace the role/responsibility of the chair and vice-chairs of course but merely of getting more teeth into the matters at hand. I’ll demonstrate this with an example. Alejandra has been elected as chair of the Programme WG. I’m sure that she will feed in a lot of input with regards to cluster 4 and maybe 5, so it would only be logical to link Alejandra closely to the activities within those clusters.

Kind regards,

Peter   


Peter Vergote

Legal & Corp. Affairs Manager

+32 16 29 89 28

+32 474 790096

www.dnsbelgium.be

dns_punt_belgium_rgb


Van: <owner-ccnso-council@icann.org> namens Bart Boswinkel <bart.boswinkel@icann.org>
Datum: vrijdag 15 april 2016 16:52
Aan: "ccnso-council@icann.org" <ccnso-council@icann.org>
Onderwerp: [ccnso-council] Back ground information ccNSO Work Plan 2016-2018

Redline - April 2 Draft Bylaws compared to Current Bylaws (00780765).DOCX
Dear all,
First of all apologies again for the “aquarium” sound yesterday. I was taking the call from a hotel lobby  and hoped it would work. As Katrina indicated please find included what I wanted to say about the work plan in particular with respect to the GANTT chart overview. If you have any questions, comments please raise them on this list.  In a separate email  will ask to take a decision on the Work plan 2016-2018. For your convenience I have included the 3 documents again. 
Kind regards,
Bart

ccNSO Work Plan 2016-2018

 

Clustering of Activities of the ccNSO

At its workshop meeting in Marrakesh (6 March 2016) , the ccNSO Council discussed and established the activities the ccNSO is expected to undertake and/or anticipated to be involved in over the next 2 (two) years, 2016-2018. The activities as identified have been categorised and included in one of the following clusters:  

·      IANA Stewardship and Accountability

·      ccNSO Policy and policy related work

·      ICANN Focused work

·      Administration of the ccNSO and ccNSO Council

·      Outreach and Engagement

 

As a next step each cluster has been assigned to a “cluster owner”(for lack of a better term) e.g. to the chair or one of the vice-chairs. This has been done to strengthen collective leadership, ease the workload for the chair and ensure continuity of activities on going basis in the different areas. A “cluster owner” will act as point of contact with respect to the ccNSO activities in the cluster, both internally and externally.

 

The overview of clusters, “cluster owner”, main activities also in relation to ICANN/and or community processes or projects and the ccNSO groups, if any, involved have been listed in the work plan document Table 1. Another view has been presented as a mind map and is included as Annex A: ccNSO Portfolio 2016-2018 (mind map).

 

Detailed Work plan 2016 -2018

In addition to the clustering and introducing “cluster owners” of the main work items, for each of these additional details have been identified. They are listed per work item In Table 2-6 of the Work Plan 2016 -1018 document and the following data points are provided:

·      Activity. The term used to identify the activity or project

·      Description. A brief description of the activity or projects

·      Launch date. Date a project or activity is expected to be launched. If on-going it is either described as such or with starting date March 2016.

·      Target date. Anticipated end-date / date of closure. Note that in some cases the activity may be on going ( for example triaging request form other SOs or AC by the Triage committee.

·      Owner. The ccNSO group or ccNSO appointed chair or person managing/administrating the project or activity

·      Priority. Priority, if any, assigned to the project or activity by the ccNSO Council

·      Actions/Status/dependencies. Additional remarks, which may be useful for management of the project or activity

 

GANTT chart

To provide a more holistic overview of all activities, in particular if they are undertaken concurrently, the following details per activity have been listed in one schedule (ANNEX B: ccNSO Portfolio 2016-2018, GANTT view):

·      Activity

·      Launch date

·      Target date

·      Owner

·      Dependency, if any, in terms of predecessor

 

The reason is to enable Council to track progress and administrating the activities of the ccNSO easier. To track progress the full overview will be updated regularly (monthly) as part of the monthly work plan and included on the Council wiki.