If five (5) or fewer candidates have nominated to become member, Council will asked by the secretariat to take a decision by email before 2 December 2014, 23.59 UTC .

To be totally correct, this has to read either (if the passive voice is preferred):
"If five (5) or fewer candidates have been nominated for membership . . .!

or; alternatively (in the event that you prefer the active voice):
"If proposers have nominated 5 or fewer candidates . . ."

Nigel

PS: (A trivial aside you might enjoy . . ) Full marks for the use of "fewer"; it is is precise, elegant and 100% correct --- most native-speakers in the British Islands (including, to my shame, me, when I'm not paying attention) more often, and quite incorrectly, use the word "less" instead these days.

On 11/29/2014 11:32 AM, Bart Boswinkel wrote:

Dear all,

Please find included the updated selection process,taking into account Lesley’s and Nigel comments.

I suggest we follow the procedure as laid down for this selection process. If need to it will be further refined once this selection process is closed.

In a separate I will inform you on the candidates.

Kind regards,

Bart