Dear Councillors,

The term of the ccNSO Council Chair (Katrina Sataki) and Vice-Chairs (Alejandra Reynoso and Byron Holland) will expire at the end of ICANN67. Their current term started at the end of ICANN64 in Kobe, Japan.  This email is to inform you about the procedure to elect the ccNSO Council Chair and  Vice-Chairs.

As there is no ccNSO Council face-to-face meeting at ICANN67, and to meet the requirement of appointing the Council leaders (see section 3.2 of the Guideline “ccNSO Council Roles and Responsibilities”: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibilities-council-26feb18-en.pdf):

the Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face, and the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020.

Council leaders have no term limits.  

To fill the positions of Council chair and the two Vice-Chairs (2 seats) the call for Nominations starts on Thursday, 27 February 2020 (00:01 UTC) and closes on Wednesday, 4 March 2020 (12 – noon – UTC).  Below you will find all details related to the procedure for nominating and seconding candidates, and the next steps.

How to nominate and second a candidate

Timeline of the nomination and seconding procedure:

START: Thursday, 27 February 2020 (00:01 UTC)

END: Wednesday, 4 March 2020 (12 – noon – UTC)

• Each ccNSO Council member can nominate one (1) person for a seat to be filled on the Council leadership team
• Each ccNSO Council member can second one (1) person for a seat to be filled on the Council leadership team
• Only individuals who are a member of the ccNSO Council as of the publication date of the call for nominations, i.e. on 26 February 2020, can nominate or second a candidate
• Valid nominations must be seconded by another ccNSO Council member
• Nominations and secondings should be sent by e-mail to the following e-mail address: ccnso-council@icann.org
• Templates for nominating and seconding nominations are provided below

You are kindly invited to follow these instructions closely.

Template for nominations:

NOMINATION TO THE COUNCIL LEADERSHIP TEAM

My full name:

Name of the person I nominate:

I nominate the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”)

Template for seconding nominations:

SECONDING A NOMINATION TO THE COUNCIL LEADERSHIP TEAM

My full name:

Name of the nominated person I second:

I second the nomination of the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”)

Consult here the archive for nominations and secondments: https://docs.google.com/spreadsheets/d/18qbx2GckX_r1_VQz3PhSKIGR2GZ3kcGoaMueJiLl2YA/edit?usp=sharing

Requirements for suitably qualified candidates

As per section 3.2. of the relevant Guideline:

• each one of the three ccNSO Council leaders must represent a different ICANN Geographic Region
• a valid candidate is a Councillor who has been nominated and has been seconded
• After nomination and seconding, a candidate has to accept her/his nomination

Accepting nominations

The Election Manager will reach out to the nominee(s) to formally accept their nomination(s).  The candidates can accept their nominations during the nomination period up and until Wednesday, 4 March 2020, 16:00 UTC.

On Wednesday, 4 March 2020 (shortly after 16 UTC), the Election Manager shall provide a list with the name(s) of the candidate(s) who have accepted their nomination. A record of who has nominated and seconded the candidate(s) is publicly available.

Consult here the archive for nominations and secondments: https://docs.google.com/spreadsheets/d/18qbx2GckX_r1_VQz3PhSKIGR2GZ3kcGoaMueJiLl2YA/edit?usp=sharing

Elections Chair and Vice-Chairs

Timeline of the voting procedure:

START: Thursday, 5 March 2020 (00:01 UTC)

END: Wednesday, 11 March 2020 (23:59 UTC)

• If only one candidate stands as Chair, the Councillors will appoint the candidate by a public vote during the March 2020 ccNSO Council Meeting.
• If there are as many valid candidates as there are open Vice-chair seats and each candidate is from a different ICANN Geographic Region, the Vice-chairs will be appointed by a public vote during the March 2020 ccNSO Council meeting.
• If two or more candidates have accepted the nomination as Chair, the Councillors will elect the Chair by a secret vote, conducted via tally, an online voting tool. The candidate receiving most votes will be elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates.

• If there are more valid candidates than there are open Vice-chair seats, Vice-chairs are elected by secret vote, conducted via tally, an online voting tool. The candidates receiving most votes are elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates.

Further instructions will be provided by the Election Manager after 16 UTC on Wednesday, 4 March 2020.

Timeline

• Timeline of the public nomination and seconding procedure:

START: Thursday, 27 February 2020 (00:01 UTC)

END: Wednesday, 4 March 2020 (12 – noon – UTC)

• Acceptance nominations:

for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC

• Secret voting

Distributions ballots via Tally: Wed, 4 March 2020, shortly after 16:00 UTC

START: Thu, 5 March 2020 (00:01 UTC)

END: Wednesday, 11 March 2020 (23:59 UTC)

• Formal appointments

March 2020 ccNSO Council meeting

Background

• Guideline: ccNSO Council Roles and Responsibilities, as published on https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibilities-council-26feb18-en.pdf

• E-mail sent by the ccNSO Council Chair to the ccNSO Council mailing list

From: Katrina Sataki <katrina@nic.lv>
Date: Wednesday, 26 February 2020 at 15:09 UTC
To: ccnso-council <ccnso-council@icann.org>
Subject: [ccnso-council] "Must do" for ICANN67 - the Council meeting

Best regards,

The Election Manager

Joke Braeken

ccNSO Policy Advisor 

joke.braeken@icann.org

Follow @ccNSO on Twitter: https://twitter.com/ccNSO

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http://ccnso.icann.org