Dear all,

Please find included update of agenda and background material.

In a separate email I will send the background material pertaining to item 7 on the agenda. Closer to the meeting you’ll receive the latest update and draft resolutions as well.

Please note as of the upcoming meeting, captioning of the conversation will be available and used.

Kind regards,

Bart

Agenda ccNSO Council Meeting

24 August 2017

1) Welcome and Apologies

Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm

2) Minutes and Actions

Minutes 21 July 2017, posted 15 August 2017 to comunity.

Action items:

ACTION 131-01:  

The Chair is requested to inform RySG re:  CSC terms of reference adoption

Completed. In addition RySG has adopted terms of reference as well.

ACTION ITEM 131-02:

The Secretariat is asked to organize drafting of letter. (CCWG Use of Country and Territory names).

See agenda item 7. 

ACTION ITEM 131-03:

The Secretariat to ask Jaap Akkerhuis if he would be willing to present at the Members Day in Abu Dhabi.

Completed: Jaap will present 

3) Overview inter-meeting Council decisions

·      Appointment ccNSO member ICANN’s nominating committee

·      Selection ccNSO member ATRT 3 (Demi Getschko)

·      Participation Work Track 5 (WT5) within the GNSO’s New gTLD Subsequent Procedures PDP Working Group and appointment Annebeth Lange as co-chair

4) ccNSO Council Elections FY 2018

For decision

4.1 Adoption Guideline ccNSO Council Election Procedure

Next steps

4.2 Adoption Timeline Council elections

For adoption

Timeline included

4.3 Appointment ccNSO Council Election Manager

For decision

Proposal will be to appoint Joke Braeken as Election manager.

5) Nomination to fill Board Seat 12 FY 2018

Mike Silber will need to step down at the end of ICANN’s Annual General Meeting in 2018. To start the nomination process, the Council will need to adopt the timeline and appoint the Election manager. After the candidate has been nominated by the ccNSO, this person will be designated by the Empowered Community Administration. As Mike will have served 3 terms by the AGM in 2018 he is not eligible for re-nomination.

Background material:

Proposed timeline

Guideline: ccNSO Nomination process ICANN Board seats 11 and 12:

https://ccnso.icann.org/workinggroups/ccnso-nominations-icann-board-guideline-01sep16-en.pdf

5.1 Adoption Timeline Council elections

For decision

Timeline included

5.2  Appointment Nomination Manager

For decision

Proposal will be to appoint Joke Braeken as Nomination manager.

6) ccNSO as Decisional Participant Update, if any

7) Follow-up discussion recommendation Study Group CTN Letter to the Board to request continued exclusion of country and territory names in subsequent new gTLDs rounds.

For discussion and decision

In September 2014 the Study Group recommended Council: In light of the need for further work on the treatment of country and territory names, the complexity of the issue at hand and the aforementioned inconsistencies between various ICANN policies, it is also recommended that the ccNSO Council request that the ICANN Board extend the current rule in the new gTLD Applicant Guidebook regarding the exclusion of all country and territory names in all languages, for consecutive rounds of new gTLD applications.

Council adopted this recommendation in 2014. Given the establishment of the CCWG UCTN, Council did not pursue this recommendation, awaiting the outcome of the deliberations and recommendations of the CCWG.

At the ccNSO members meeting in Johannesburg the recommendations of the CCWG Use of Country and Territory names to continue work on use of Country and Territory Names as TLDs were discussed and supported. This also included the recommendation of the Study Group. Council deferred it decision to send the letter to 24 August meeting, and has asked for a draft of such a letter.

Cover note and draft letter included

Decision asked is whether to send a letter and to whom: Board, GNSO Council or others.

8) EPSRP Guideline discussion update

Update & next steps

The working party (with appointed ccNSO and SSAC members) has agreed on the text in response to the Board letter. As agreed this text will be submitted to the ccNSO Council and SSAC for adoption.

Update & overview milestones

24 April: Steve Crocker sent a letter to SSAC and ccNSO, asking for  response to three questions regarding the different views between ccNSO EPSRP report and SSAC

6 June : Wafa and Hiro (ccNSO members to the Working Party) shared  their first draft response with Jeff Bedser and Suzanne Wolf (SSAC members to the Working Party)

28 June : Jeff and Suzanne shared their comments to Wafa and Hiro Steve Sheng sent the revised draft to the WP

10 July : Wafa and Hiro confirmed that the revised draft is OK

27 July : Jeff confirmed that the revised draft is OK

10 Aug. : Suzanne shared her comments to the WP

10 Aug. : Steve Sheng sent the re-revised draft to the WP

17 Aug. : draft response is almost agreed by the Working Party after series of tiny edits

19 Aug. : The following next steps are proposed:  

            (1) It will be confirmed that this draft response 

                letter is confirmed by SSAC in light of their original 

                concerns, 

            (2) After SSAC confirmed this draft response, 

                ccNSO will confirm it.

            (3) The response will be sent to the Board after 

                confirmation by both SSAC and ccNSO.

21 Aug.: Awaiting the full WP and Chairs' confirmation of next steps

9) Update PDP progress

For information

10) Kick-off defining Terms of reference ccNSO Review ICANN Meeting Strategy and Venue selection criteria

For decision

At its meeting in January 2016 the ccNSO Council agreed to the current meeting format and further to revisit the current ICANN and ccNSO meeting set-up after 2 years of experience - 6 consecutive meetings - with the new ICANN meeting Strategy. ICANN 60 is the 6^th ICANN meeting.

To prepare for the review, it is advised to set-up a small group of Councillors and non-councillors (maximum 5 people), including the chair of the Programme WG and a former member of the ICANN Meeting Strategy WG to propose terms of reference for such a review. And to present these terms to the community and the Council at the Abu Dhabi meeting.

Background material:

ccNSO Council resolution January 2016 & related background material

Council Decision January 2016

21 January 2016

Approval of Program Work Group Recommendation

114-02 THE COUNCIL RESOLVED TO welcome the advice of the Program WG. Based on the advice the ccNSO Council decides to continue with three (3) meetings a year, at least until the end of the year 2017. The ccNSO Council will revisit the topic by August 2017 to organize the community assessment of the new format as advised. The Council itself will revisit the topic at the end of 2017. The secretariat is requested to include the community assessment and Council revisiting the topic in the annual work plan

11) ICANN 60: meeting agenda (Abu Dhabi)

10.1 ICANN 60 Meeting schedule days and Tech day

10.2 Council meetings

·      Prep meeting Council

·      Council meeting: Wednesday afternoon 17.00

10.3 ccNSO Cocktail update

11) CSC and RZERC update

10.1 CSC update (Byron)

10.2 RZERC update (placeholder)

12) Council Updates

12.1    Chair Update

12.2    Vice-Chair Update

12.3    Councilors Update

12.4    Regional Organizations Update

12.5    Secretariat update

13) WG update

13.1 GRC update (Katrina)

13.2 CCWG Auction Proceeds (Ching)

13.3 CCWG Internet Governance (Young Eum)

13.4 CCWG Accountability WS 2

14) Liaison Updates

14.1    GNSO Update (written update, to be circulated separately).

14.2    ALAC Update (written update).

15) Next meetings

·       Thursday 21 September 12.00 UTC

·       Thursday 18 October, 18.00 UTC

·       Wednesday 1 November, 17.00 local time.

16)  AOB

17) Closure