Dear all,

Please find included the agenda for the prep meeting on Sunday 18 Septembers.

Fro those of you attending the meeting in person: safe travels!

Kind regards,

B Art

ccNSO Council Prep meeting agenda

Sunday 18 September

block 2, 10.30 – 12.00 local

(02.30 – 04.00  UTC)

1. Welcome

2. Preparation meeting with the Board

Ad-Hoc group to report on format of discussion, intended outcomes from a Council perspective and agree on roles of Councillors  (see Annex A)

3. Identify non-ccNSO sessions on main schedule in which to participate and highlight

Identify main sessions of relevance on the main schedule where attendance of Councillor is advisable to report on highlights (if any) discussed.

4. ccNSO & UA Ad-hoc group expected actions

Additional volunteers. Preparation and agree on expected role of ad-hoc group.

5. Information “Holistic” Review: preparation Council decision (11.30 local time)

ICANN staff supporting the “Holistic review” effort will provide the overview. Preparation for Council decision on if and how to participate in the process.

If time permits:

6. Preparation Workshop: How to improve effectiveness and efficiency of the ccNSO processes, including PDPs? 

Scheduled meeting 189 (17 November 2022, 18.00 – 20.00  UTC)

Establish prep team and create a preliminary list topics to be discussed

7. Run through Council agenda

Annex A

The question from the Board:

What collaborative actions should the Community, Board and Org be undertaking to further progress achieving our strategic priorities?”

Clarification on question from the board:

• "Strategic priorities" refer to the strategic objectives.
• "Our" is used in the context of the Strategic Plan.

The main idea is to have a long term perspective, what is next for us (ICANN Community) to do. How to get things done together.

In preparation the small group agreed:

1. To have an open dialogue around the different elements of the question and

2. The small group would like to know what other SO/ACs responded and how the input they gather from all the groups will be used.

Therefore, and taking into consideration what this small group discussed at the call, the topics to touch upon are:

1. Prioritization: Visualization of complexity and how to enhance processes.
   1. What are we doing specifically in the ccNSO.
   2. SOPC comments, the takeaways from the last plenary session on "Who sets ICANN's priorities" and Prioritization Framework.
   3. Efficiency: Things can be prepared in advance by ICANN and suggested to the community.
   4. Metrics: SOPC comments. To make progress one needs to measure, how is this envisioned can this be improved?
2. What working together means: Collaborative action.
   1. ccNSO position in the community.
      1. How are ccTLDs different from gTLDs?
      2. Voluntary work motivation.
   2. How we expect a collaborative relationship with ICANN:
      1. Open and fluid communication.
      2. Coordination when having conversations with Governments that might affect the ccTLDs. (EU case, African Coalition, etc.)