Dear all,

Please find included the agenda and draft resolution meeting 202.

Please note the addition of one agenda item 18: End of membership of .cm as member of the ccNSO due to transfer to another entity (confirmed by IANA)

In addition, please find  background material included on:

• Item 15 (Guideline to be introduced for your review),
• Item  17 (Quarterly overview ccNSO progress portfolio of activities)
• Item 19 a (proposed timeline decision making on IDNccPDP4)

Kind regards,

Bart

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Agenda and Draft Resolutions

ccNSO Council Meeting 202

February 2024, 18.00 UTC

1. Welcome and roll call
   1. Is the meeting quorate?
   2. Statement of Interest by Councillors

Guideline &  Template

Administrative matters

2. Relevant Correspondence

3. Minutes & Action Items

1. Minutes Meeting 201: Circulated 22 January 2024

2. Action items

• 198-08: Liaison to GAC to follow up regarding virtual joint meeting (Ongoing, pending leadership call) 

• 199-07: Council ad-hoc to report on succession planning external roles and responsibilities by ICANN79 (Ongoing)

• 199-08: ccNSO leadership conversation with RySG leadership on exchange of liaisons (Completed, scheduled ICANN79)

• 200-03: IGLC is requested to gather information on what cc’s are doing in respect to WSIS and provide simpler/more targeting messaging to the ccTLDs. (Deferred post ICANN79, after presentation ICANN communication plan WSIS+20)

• 201-01: Council informs groups, if there are any budget requests, these must go through Council. (Completed)

• 201-02: SOPC to note support for use of a template for the ABRs. (Completed)

• 201-03: Staff to monitor how discussion re exclusion of IRP through contractual arrangement or Bylaw change evolves. (Ongoing)

• 201-04: Chair to inform the ECA and ICANN Secretariat of the nomination of Katrina Sataki as the ccNSO nominated candidate for Board Seat 12. (Completed)

• 201-05: GRC to review recommendations Board Nomination Process manager as included in Board Seat 12 election report. (Ongoing)

• 201- 06:  Staff to post Nomination Report (Completed)

• 201-07: GRC to review recommendations from Council election report (Completed)

• 201-08: Staff to inform ICANN Secretary of election ccNSO Councillors & post election Report. (Completed)

• 201-09: Secretariat to post updated version 2 of the 360 Review and prepare the 360 review timeline for approval. (Completed)

• 201- 10: The secretariat is requested to inform the Fellowship program and relevant ccNSO Committees, accordingly. (Jenifer López and Wafa Dahmari appointments). (Completed)

• 201-11: Chair/Secretariat to inform Tripti of Council decision regarding participation and/or comments ccNSO or Council in/on the Community Consultation on Public Interest Commitments/Registry Voluntary Commitment. (Completed)

• 201-12: Councillors to send suggestions on topics and format of the meeting with ccNSO related Board members (Ongoing).

4. Intermeeting Decisions (since meeting 201, December 2023)
   1. Adoption Timeline 360 Review
   2. Appointment members IGLC: Manal Ismail (Egypt IDNccTLD, .Masr), Olga Cavalli (Councillor), Chris Disspain (Councillor), Adalmonem Galila (Egypt IDNccTLD, .Masr), Russel Harada (.pg), Boyung Kim (.kr)
   3. Appointment members MPC: Jan Melgar Alvarado (.hn), Tsholofeo Mokone (.za), Murtala M Addullahi (.ng)
   4. Appointment vice chair IGLC: Marta Moreira Dias (.pt)

5. Intermeeting decisions Triage Committee

The Triage Committee has made the following decisions since meeting 201:

• No formal participation in the SPIRT Charter Drafting Team.  Although individual organisations, managing a ccTLD, may have an interest in participating in the drafting of the SPIRIT Charter

Updates

6. Update ECA & CSC (written update)

7. Update WGs (written updates or taken from the meeting)

1. IGLC
2. GRC
3. SOPC
4. OISC (no meetings pending Review)
5. TLD-OPS
6. DASC
7. Technical WG
8. MPC
9. UAC
10. New:  Registrant capacity ad-hoc group
11. IRP Panel selection
12. CCG WS 2 Implementation
13. Prioritization Framework group

8. Update liaisons (written updates)

1. Update ALAC Liaison
2. Update GNSO Liaison
3. Update UASG Liaison

9. Update 360 Review Councillors

Informational

10. Update OISC Review

Informational

11. Update ad-hoc Council Group GAP Analysis

Informational

12. Update ccNSO Website redesign

Informational

13. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat
    1. In person Round Table

2. update GAC-ccNSO leadership call

Administrative Matters & Decisions

14. Appointments to WG and Committees, if any
    1. Appointment Joel Karubiu (AFTLD),  Member MPC, member SOPC

Draft Resolution

The ccNSO Council appoints Joel Karubiu (AFTLD) as member of the ccNSO Meeting Program Committee (MPC) and ccNSO Strategic Operational Planning Committee (SOPC). The secretariat is requested to inform the chair of these groups. This resolution becomes effective upon publication.

15. Update  ccNSO Guideline Councillors Roles and Responsibilities: feedback from Council

Informational

Following the ccNSO Council workshop in June 2023, the roles and responsibilities of Councillors in a specific year have been put into a succession planning process. According to this iterative process, the following steps must be considered:

● Identify key areas and positions. Identify roles that are necessary to be filled with a view on the governance and functioning

o Of the ccNSO Council and/or ccNSO

o Other non-ccNSO groups

● Identify capabilities for key areas and positions

● Identify interested persons and assess against capabilities

● Develop and implement succession and knowledge transfer plans

● Evaluate effectiveness

16. Update Council Election Guideline: feedback from Council

17. Update Triage Committee

Informational

1. Quarterly update

Circulated for informational purposes

2. Introducing Council discussion: ccNSO priorities, capacity and organisation of activities

18. Additional item: Confirmation end of membership ccNSO .cm

For Decision

Draft Resolution

According to the ICANN Bylaws, ccNSO membership is limited to ccTLD Managers (originally Sponsoring Organisation), which are the entities listed as ccTLD Manager in the IANA TLD Delegation record. Consequently, the ccNSO Council concluded that the ccNSO membership of .cm has ended, when the ccTLD transfer process was completed. 

For Discussion and Decision, if needed

19. Update ccPDP4

Informational

1. Progress and expected timeline ccNSO Decision making

The ccPDP4 WG expects to complete its work by 20 February 2024, and the Issue manager will  submit the report prior to ICANN79 for consideration and decision making by the Council. The Final report does include both policy recommendations and advice to ccTLDs. The advice is on topics that were considered out of scope of the PDP by the WG, and the decision making process is not defined through Annex B of the Bylaws, but through the Internal rules of the ccNSO.

Background material: Timeline proposes decision-making process IDNcPDP4 Recommended policy.

2. Discussion and views Draft Recommendation 14 on participation of ccNSO in developing IDN Guidelines.

The IDNccPDP4 WG was requested to provide feed-back on a draft recommendation by the Phase 2 GNSO IDN EPDP WG on proposal to create a formal process for convening a group that would propose amendments to IDN Guidelines. These Guidelines may affect (IDN & ASCII)) ccTLDs, with IDN second level domains under management and were developed by a group of experts, including members of the ccTLD community.  According to the proposal the ccNSO and GNSO Councils will have a role in developing the charter etc. for the community group that will develop future versions of the IDN Implementation Guidelines.

20. Block schedule & meetings ICANN79
    1. Joint meetings:
       • GRC Working session on Continuous Improvement (Sat, 2 March| block 2)
       • Meeting with ccNSO appointed Board members
       • Introduction by Nomcom- Tue, 5 March | block 1

2. Council meetings related to ICANN79
   • Council prep meeting – 22 February 2024 | noon UTC
   • Council Workshops – Sun, 3 March 2024,
     1. Block 1 (discussion AD-Hoc Group approach)  and
     2. Block 2 (R&R assignments)
   • Council meeting – Thu, 7 March 2024

3. Main schedule

21. AOB

22. Next Council Meetings
    1. prep for ICANN79, 22 February 2024 -12.00 UTC
    2. Meeting 203, March 2024 - ICANN 79

23. Adjourn