Dear all

Please find included the agenda and draft resolutions

Also included background paper for agenda item 16 a.

Kind regards,

Bart

Agenda & Draft Resolutions ccNSO Council Meeting

6 November 2019

1. Welcome and roll call

Consent agenda (Items 2- 15)

Draft resolution

The ccNSO Council adopts all resolutions under items 4, 5, and 6 of its 6 November 2019 consent agenda and takes item 2, 3, 7, 8, 9, 10, 11, 12, 13, 14 and 15 as discussed and read at this Council meeting.

2. Minutes and Action Items

Minutes

Minutes of the October Council meeting were distributed to the list on31 October, no comments received.

Action items

156-01: GRC to review/update the Rules of the ccNSO

Ongoing scheduled to be presented at Cancun meeting

156-02:

Secretariat to post the Approval Action Guideline to the ccNSO website. Completed

156-03:

Chair of the ccNSO re-submit questions to the ICANN Board based on additional comments from Peter Van Roste: completed

156-04:

Secretariat/Chair to send proposed list of Council calls for 2020 to identify any potential conflicts: completed

3. Intermeeting decisions (since 17 October 2019)

No intersessional decisions

4. Appointment Barbara Povše (.si)  as new Chair Meeting Programme Committee

Decision

At the nomination of the Meeting Programme Committee, the ccNSO Council appoints Barbara Povše (.si) as Chair of the Meeting Programme Committee. The Council thanks the former Chair of the MPC, Alejandra Reynoso for all her efforts and hard work for the MPC.

5. Approval IANA Naming Function SLA change: Publication IDN /LGR Tables 

Decision

The ccNSO Council approves and supports the introduction of the new IANA Naming Function SLA: publication of the Internationalized Domain Name (IDN) tables and Label Generation Rulesets (LGRs) in the IDN Practices Repository. The Chair of the Council is requested to inform the Chair of the Customer Standing Committee and GNSO accordingly.

6. Support and Approval Fundamental Bylaw change Section 18.7 ICANN Bylaws.

Background

The ccNSO requested a change of Section 18.7 of the ICANN Bylaws, which is a fundamental Bylaw. After adoption of the requested change by the ICANN Board of Directors, in accordance with its own procedures, the ccNSO in its capacity as Decisional Participant was notified of the Board Approval of the Amendment of the Fundamental Bylaw section 18.7 of the ICANN Bylaws.

The text of the Fundamental Bylaws amendment is available and a reference was included in the notification.

The ccTLD community was informed of the intended amendment of the Fundamental Bylaw and of the upcoming Approval Action Community Forum during ICANN66.  At the Approval Action Community Forum (3 November 2019) no objections were expressed to the amendment. At the ccNSO Session on the topic, the vast majority of the ccTLDs present supported the proposed Fundamental Bylaw amendment,.

Decision

In accordance with section 6.1 (a) and Annex D section 1.4 (a) the ccNSO Council as one of the Decisional Participants, APPROVES the amendment of section 18.7 as proposed. This decision becomes effective 7 days after publication of this resolution on the ccNSO website. The chair of the ccNSO is requested to notify the Empowered Community Administration in writing of this decision as soon as possible and forward this notice to the Secretary. 

7. PDP 3 Part 1 Retirement –

Update taken from the meeting

8. Update ECA &  CSC
1. ECA
2. CSC

Update taken from the meeting

9. Updates chair, vice-chairs and Councillors, Regional Organizations, secretariat.

Update taken from the meeting

10. Updates WG.
1. GRC
2. IGLC
3. SOPC
4. Meeting Programme Committee
5. TLD-OPS Steering Committee
6. CCWG Auction Proceeds
7. GNSO – PDP SubPro, work track 5

Updates taken from the meeting

11. Update liaisons
1. Update ALAC Liaison (written update)
2. Update GNSO Liaison (written update)

12. Update & Next Steps ATRT 3

Taken from the meeting

13. Update & Next Steps IFRT

Update taken from the meeting

14. Update Board Seat 11 Nomination Process

Update taken from the meeting

15. Update Council Election Process

Update taken from the meeting

General Agenda

16. Next Steps IDN ccTLDs
1. Launch ccPDP 4 (Overall policy for the selection and de-selection of the IDN ccTLD string)

Proposed action:

The secretariat is requested to prepare for the next meeting of Council:

• The Request for the ISSUE Report, which is advised to include:
• Scope of the issues to be addressed (listed in the Final report of the Preliminary Review team)
• Structure of work of the PDP: Task Force or Working Group
• Tentative timeline for the Issue Report. Assuming the Council will decide to launch ccPDP4 at its December 2019 meeting, the timeline should allow for a Council decision on the initiation of ccPDP4 by the Cancun meeting (ICANN67).
• Consideration on the appointment of the Issue manager
• Draft a letter to inform the GAC on scope of issue to be addressed, and need for PDP(s). In addition inform them how they will be engaged in the process, and tentative timeline

In addition, assuming Council intends to appoint the oversight committee, seek volunteers from each region, including the chair of the ccNSO.

2. Request of Article change to include IDN ccTLDs in the ccNSO

Proposed action:

The secretariat is requested to prepare for the next Council meeting a letter to the Board:

• Requesting the change of Article 10 and Annex B of the ICANN Bylaw enable membership of the ccNSO  for IDN ccTLD Manager
• Include in the letter a reference to the proposed Bylaw changes under ccPDP 2
• Explain that the membership definition has been further updated to mitigate the effect of the October 2016 changes of Article 10.4(a).

In addition, assuming Council intends to appoint the oversight committee, seek volunteers from each region, including the chair of the ccNSO.

17. Decisions, if any, pertaining to results of the ccNSO Council Workshop

Draft resolution

Background

At its workshop the Council discussed prioritization of the implementation of Areas for Improvement ( the combined related recommendations and suggestions included in the Final Report of the ccNSO Organisational Review and the CCWG Stewardship WS 2 Recommendations relevant for the ccNSO ( on Diversity, Good Faith and SO/AC Accountability) Recommendations. It was suggested that a small group would develop a workplan for implementation.

Decision

The ccNSO Council requests its Triage Committee, with support of the secretariat to prepare a workplan and suggest priorities to implement the most relevant Areas for improvement of the ccNSO change. Areas of improvement are the combination of ccNSO review recommendations and suggestions and related relevant WS 2 CCWG Accountability recommendations. The Committee is also requested to report back by the February Council meeting, in time for the next Council workshop and face -to – face meeting in Cancun.

18. Review and updates, if any, charter and terms of reference ccNSO WGs and Committees

Draft Resolution

Decision

The ccNSO Council requests all working group and committees, with exception of the PDP Retirement WG, to review their charters or terms of reference, and if necessary suggest changes. In reviewing the charters or terms of reference, the groups are specifically requested to review 

• Whether the purpose and scope of activities still covers the main activities, and suggest changes if needed
• Membership and participation, in particular if the charter includes a reference to appointment of members, observers and participants and avoids listing names of membership in the charter.
• Terms of chair,
• Whether charter includes a reference to general WG Guidelines or other relevant Guidelines
• If WG is more of standing nature whether name reflects this.

The Chair of the Council is requested to inform the chairs of the working group and committees.

19. Channeling communication to prepare agendas of joint meetings

For discussion

Background. To date the agendas for the joint meeting are set in an ad-hoc fashion. In some cases proposed through the chairs, in other cases proposed in an ad-hoc fashion by the members of the community.

20. Next meetings

• December 19^th

21. AOB

22. Thank you & Welcome

23. Closure