Dear all,

Please find included the draft agenda meeting 216 and material re item 15 a of the agenda.

Kind regards,

Bart

 

 

------   

ccNSO Council meeting 216

Thursday, 17 April 2025 (21:00 UTC)

Draft Agenda

 

Table of contents

 

Background and supporting documents

Agenda

ADMINISTRATIVE MATTERS

1. Welcome

2. Relevant Correspondence

3. Minutes & Action Items

4. Intermeeting Council Decisions (since meeting 215, March 2025)

5. Intermeeting Decisions Triage Committee

UPDATES

6. Update ECA, IFRT & CSC (written updates)

7. Update Working Groups (written updates)

8. Update Liaisons (written updates)

9. Update ccNSO Website redesign

10. Progress Board Consideration ccPDP4-IDN and ccPDP3-RM

11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat

12. Update Council 360 Review

13. Update Special European region Council election

ADMINISTRATIVE MATTERS & DECISIONS

14. Review Timeline ccNSO Working Groups and Committees

15. Appointment members or chairs/vice chairs to committees and working groups, if any

SUBSTANTIVE MATTERS & DECISIONS

16. Update “How we meet” process and next steps

17. Update Pilot Holistic Review (PHR) and Continuous Improvement Program (CIP) and next steps

18. Any Other Business (AOB)

19. Next Council Meetings

20. Adjourn

 

Background and supporting documents

 

• Council workspace for this meeting:

https://icann-community.atlassian.net/wiki/x/C4wlBg?atlOrigin=eyJpIjoiNTkxZTcyNGIzNzQwNDUyNTgwYzQzNzcxMmUzNjU1NDgiLCJwIjoiYyJ9

• ccNSO correspondence: statements and responses:
  https://ccnso.icann.org/en/about/statements.htm

 

Draft Agenda

ADMINISTRATIVE MATTERS

 

1.    Welcome

 

1. SOI updates

 

2. Meeting Quorum

 

2.    Relevant Correspondence

 

1. Request for clarification regarding the ccTLD retirement policy (ccPDP3-RET) by Kim Davies, Vice President, IANA Services and President, Public Technical Identifiers.
2. E-mail from the co-chairs of the Pilot Holistic Review
3. ECA Informed of the appointment Alejandra Reynoso ccNSO appointee to ECA

 

3.    Minutes & Action Items

 

1. Minutes Meeting 214

 

Circulated to the Council mailing list on 31 March 2025

 

2. Action Items Meeting 214

 

• Action item 214-01 - ongoing

Councillors are requested to complete the Council 360 review surveys by 3 March

 

• Action item 214-02 - completed, overdue

GRC is requested to draft a proposed Council comment on the Proposed Updates to the Operating Standards for Specific Reviews

 

• Action item 214-03 - ongoing

The ccNSO Secretariat and Peter Koch are requested to draft input for Council’s discussion and consideration, regarding input for the work by the RSS GWG.

 

• Action Item 214-04 - completed

Regarding the appointment of the members to IGLC and MPC, the secretariat is requested to inform the respective working groups and the secretariat is requested to publish this resolution as soon as possible on the ccNSO website.

 

• Action Item 214-05 - completed

The Secretariat is requested to inform the GRC that the review of the ccNSO Council Selection Process Guideline should include current practice when a Councillor or Councillor-elect changes affiliation.

 

• Action Item 214-06 - completed, overdue

The Secretariat is requested to send out meeting invites for a closed Council discussion, to discuss the next steps for the Councillor-elect who changed affiliation.

 

3. Minutes Meeting 215

 

Circulated to Council on 2 April 2025

 

4. Action Items Meeting 215

 

• Action item 215-01 - ongoing

The current ccNSO appointees to the Customer Standing Committee jointly with the Chair will seek a qualified candidate to fulfill the role of alternate member.

 

• Action item 215-02 - ongoing

The Secretariat will take the necessary steps for a Council comment on the IFRT2 request for comments

 

• Action item 215-03 - completed

The Secretariat is requested to send a reminder with the links to the 360 degree review survey to the eligible Councillors.

 

• Action item 215-04 - completed

The Secretariat is requested to inform the ICANN secretary of the election of Alejandra Reynoso as ccNSO Council chair and post an announcement on the ccNSO Website. This resolution becomes effective upon publication.

 

• Action item 215-05 - completed

The Secretariat is requested to inform the ICANN secretary of the election of Biyi Oladipo and Jordan Carter as ccNSO Council vice chairs and post an announcement on the ccNSO Website. This resolution becomes effective upon publication.

 

• Action item 215-06 - completed

The Secretariat is requested to publish the resolution regarding the assignment of the Council Roles and Responsibilities and the overview on the ccNSO website as soon as possible. This resolution becomes effective upon publication.

 

• Action item 215-07 - completed

The ccNSO Chair and secretariat are requested to develop a schedule and timeline for review of the various groups, after consulting the various committees and taking into account the workload to conduct a review and need for a review. The schedule and timeline are expected by meeting 216. See item 15 agenda of this meeting.

 

• Action item 215-08 - completed

The secretariat is requested to publish this resolution regarding the adoption of the Review Blueprint as soon as possible. This resolution becomes effective 7 days after publication.

 

• Action item 215-09 - Pending decision under item 15 agenda meeting 216

The chair is requested to inform the various working groups about the Review Blueprint as soon as possible after the resolution becomes effective.

 

• Action item 215-10 - completed

The secretariat is requested to publish the resolution regarding the adoption of the timeline for the special Elections for the European region, and the appointment of the Council Election Process Manager as soon as possible. This resolution becomes effective 7 days after publication.

 

• Action item 215-11 - completed

The secretariat is also requested to publish the resolution regarding the appointment of members to various committees and/or working groups as soon as feasible. This resolution becomes effective upon publication.

 

• Action item 215-12 - completed

Molehe Wesi and Jodi Andersson, the ccNSO appointees to the ICANN discussion group, are requested to review the outcomes of the members' meeting session on “how we meet”.

 

• Action item 215-13 - pending discussion “How we meet” Initial Report

ccNSO Council is requested to prepare a statement in response to the request for public comments on the “How we meet” process.

 

• Action item 215-14 - completed agenda item 18

The Council drafting team and Secretariat are requested to prepare a draft letter to the ICANN Board by Council meeting 216, regarding the Pilot Holistic Review and related matters.

 

• Action item 215-15 - completed

The Council drafting team and Secretariat are requested to prepare a draft response to the request for clarification regarding the retirement policy by Council meeting 216.

 

4.    Intermeeting Council Decisions (since meeting 215, March 2025)

 

• Adoption letter to clarify scope of trigger events retirement policy in response to questions Kim Davies, PTI

 

 

5.    Intermeeting Decisions Triage Committee

 

There were no intermeeting decisions by the ccNSO Triage Committee.

 

UPDATES

 

6.    Update ECA, IFRT & CSC (written updates)

 

1. ECA: Rejection action ICANN’s FY 26-30 Strategic Plan

The ccNSO Council has not received any rejection action petition

 

2. Searching a CSC Alternate: ongoing

 

7.    Update Working Groups (written updates)

 

1. ccPDP3-Review Mechanism - Dormant
2. ccPDP4-IDN - Dormant
3. DASC
4. FIN2 WG
5. GRC
6. IGLC
7. MPC
8. OMC
9. PGA WG
10. SOPC
11. Tech WG
12. TLD-OPS SC
13. Triage Committee
14. UAC
15. CIP-CCG
16. Planning Prioritization Process group
17. RZERC
18. RSS GWG
19. ICANN How We Meet Group

 

8.    Update Liaisons (written updates)

 

Written updates - if any - are published on the wiki space for this meeting.

 

1. Update ccNSO Liaison to ALAC
2. Update ccNSO Liaison to GNSO Council
3. Update ccNSO Liaison to UASG

 

9.    Update ccNSO Website redesign

 

10.  Progress Board Consideration ccPDP4-IDN and ccPDP3-RM

 

11.  Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat

1. 1-on-1 ccNSO leadership & ICANN CEO & President

 

12.  Update Council 360 Review

 

13.  Update Special European region Council election

 

ADMINISTRATIVE MATTERS & DECISIONS

 

14.  Progress comments IANA Function Review Team’s Initial report

 

15.  Effectiveness reviews ccNSO Working Groups and Committees

a.    Adoption Timelines reviews

Background - the chair and secretariat were requested to propose a schedule for review of the ccNSO committees under assumption that the committees will continue their work over the next years. 

 

2. Launch Review MPC

Request to draft template MPC review using template, to be completed before meeting 217.

 

16.  Appointment members or chairs/vice chairs to committees and working groups, if any

 

Decision

The ccNSO Council appoints the following people as:

-          Member IGLC: Pablo Rodriguez (.pr)

-          Member UAC: Andrew Lewela (.ke)

-          Members GRC: Ireti Chukwujama (.ng), Erdem Bayrak (.tr), Francis Alaneme (.ng), Patrick Nyongeza Sungura (.tz), Nicholas Lisse (.na)

-          Members DASC: Vadim Mikhaylov (.ru), Francis Alaneme (.ng), Igor Mkrtumyan (.am), Khaled Khelifi (.tn), Landi Ahmed (.ke), Jake Vincet (.uk), Harsha Saparamadu (.lk), Peter Koch (.de)

-          Erwin Lansing (.dk), Alternate CSC

The secretariat is requested to inform the various working groups and committees and persons appointed and publish this resolution as soon as possible. This resolution becomes effective upon publication.

 

SUBSTANTIVE MATTERS & DECISIONS

 

17.  Update “How we meet” process and next steps

 

18.  Update and adoption letter Pilot Holistic Review (PHR) and Continuous Improvement Program (CIP) and next steps

Background

 

19.  Tentative block schedule ICANN83

 

20.  Any Other Business (AOB)

 

21.  Next Council Meetings

 

• 15 May 2025 | 12:00 UTC, Meeting 217
• 12 June 2025 | time TBC, Meeting 218 (ICANN83)
• 17 July 2025 | 18:00 UTC, Meeting 219
• 21 August 2025 | 12:00 UTC (Meeting 220)
• 18 September 2025 | 21:00 UTC (Meeting 221)
• 30 October 2025 | time TBC, Meeting 222 (ICANN84)
• 20 November 2025 | 12:00 UTC, Meeting 223
• 18 December 2025 | 18:00 UTC, Meeting 224

 

22.  Adjourn

 

 

 

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