Dear all,

Please find included the draft agenda for the upcoming Council meeting, 13 April 2017, 18.00 UTC

And the initial background material.

Agenda ccNSO Council Meeting

13 April 2017, 18.00 UTC

1) Welcome and Apologies

Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm

2) Minutes and Actions

Minutes 15 March 2017.

Action items

3) Overview inter-meeting Council decisions

None

4) ccNSO Travel Funding: ccNSO Council request to increase number travel slots

Background:

The ccNSO Council has discussed whether an increase in the number of ccNSO Travel slots is needed. As part of the FY 2018 ICANN Budget process, the ccNSO Council will discuss if to submit such a request and its rationale. To ensure timely submission (closing date 28 April), the ccNSO Council intends to use the ccNSO Council Statement/ Position procedure (https://ccnso.icann.org/about/guidelines-statements-30mar16-en.pdf) .

TIMELINE:

1. Call for volunteers: closed on Tuesday 28 March 23:59 UTC
2. Initial drafting: 29 March – 10 April 2017
3. Initial draft shared with Council: 11 April
4. Discussion initial draft Council: Council call 13 April + closure Council comments 17 April
5. Update Draft: 18 April – 21 April
6. Council vote on the draft: 22 April - 27 April
7. Submission statement by ccNSO Council chair: 28 April

DRAFTING TEAM MEMBERS:

·         Alejandra Reynoso 

·         Jian Zhang

·         Leonid Todorov

·         Souleymane Oumtanaga

·         Barrack Otieno

·         Debbie Monahan

·         Nigel Roberts – chair

Discussion on the draft to date.

5) Update Approval Action Process: the ccNSO as Decisional Participant

Update & next steps

6) CSC charter review

For information and discussion

The ccNSO and RySG will jointly have to review the charter of the Customer Standing Committee, starting October 2017. To structure the review, the chair met with the chair and vice-chair of the RySG and they agreed on and propose the following schedule and principles/terms of reference:

RySG and ccNSO Council will jointly work on the first review of the CSC charter.

 Schedule:

-        May- June 2017: draft terms/parameters review (ccNSO and RySG team).

-        mid – June 2017:  Propose terms of reference review to RySG and ccNSO

-        June agreement/adoption terms of review at ICANN 59.

-        October 2017 kick-off review

-        Annual meeting  (ICANN 60). Public consultation

-        Preparation final report, include proposed changes charter

-        Adoption Final report RySG and ccNSO January/February 2018

-        Submit updated charter to GNSO and ccNSO Council for adoption by  ICANN 61

Terms of reference as discussed:

-        Small review team (3 members RySG, 3 members ccNSO)

-        Include appointed CSC members as advisors

-        Check with full CSC potential area’s of improvement

-        Light weight approach

For discussion:

• Timeline
• Membership team to organize and set-up review (Councilors? ccNSO members? ccTLD managers? Open call?)
• Advisory role of ccNSO appointed CSC members as advisors

7) CCWG IG updated charter

For discussion and decision adoption of the updated charter.

Per request of some of the chartering organisations, the CCWG IG has updated its charter and submitted to the chartering organisations, including the ccNSO and GNSO, just prior to the Copenhagen meeting.  Decision on the charter was defered to this meeting.

The propsoed charter of the CCWG IG alignment with the template for creation of CCWG is one aspect (see: https://community.icann.org/pages/viewpage.action?pageId=43984275&preview=/43984275/64077139/Comparison%20Table%20of%20CWGIG%20Charter%20and%20CCWG%20Model%20Charter.pdf ).

The number of registered ccNSO particpants and observers is limited (see: https://community.icann.org/pages/viewpage.action?pageId=43984275 ) as is the active particpation on the email list.

Leading up to the Copenhagen meeting, the CCWG IG also produced a progress report  activity overview for 2016: (https://community.icann.org/pages/viewpage.action?pageId=43984275&preview=/43984275/64077138/Report%20on%20the%202016%20Activities%20of%20the%20CCWG%20on%20IG%20(F1)-2rev1.pdf)

8) Limited scope RDS (Whois 2) review and nomination of members review team.

The ccNSO Council is asked to nominate members to the RDS 2 specific review team.

The ccNSO agreed to participate in the the RDS/Whois review. ccTLDs do have the experience how to deal with national legislation in this area, and could provide valuable insights in the process.

The ccNSO has been asked to nominate members on the RDS/Whois 2 review team. The list of names is included. Applicable Guideline is Guideline: ccNSO Nominations to Specific Review Teams (2016). The nominations should be handed to the SO/AC chairs by 25 April 2017. The call for volunteers was send out on 28 Ocotber 2016 and was extended and closed on 20 March 2017 ( https://www.icann.org/news/announcement-2-2017-02-22-en).

Since November 2016 the scope of the RDS/Whois 2 review is under discussion (see included note item 8 Proposal for a limited scope of the RDS). To date no decision taken and feed-back on the scope to date was provided by the GNSO and GAC (https://community.icann.org/display/WHO/RDS-WHOIS2+Review). No decision has been taken to date.

For discussion:

Should the ccNSO defer nomination until the scope of the RDS/Whois 2 review has been clarified? Or even defer particpation until later?

Issues at stake are:

- Two main efforts relating to RDS/Whois at the same time, which follow different processes, but will have major impact on each other (RDS/Whois review and GNSO PDP on next- generation gTLD registration services to repalce Whois)

- Scope of the RDS review has not been defined, but the scope determines the kind of members on the review team are needed.

- Concurrent specific reviews (SSR 2, ATRT 3, RDS/Whois 2) all requesting substantial involvement of the SO/ACs and related volunteers.

9) ccNSO Liaison to ALAC

For discussion on next steps.

In December 2016 the ccNSO Council appointed Wafa Dahmani to ALAC. Besides being directly associated with a ccTLD, Wafa is also a member of the At-large Advisory Committee itself appointed by the NomCom until November 2017 (AGM 2017).  

10) Roles and responsibilities of Councillors and Work plan

Update

The assignment of roles and responsibilities

Following the election of the chair and vice-chairs of the ccNSO, the roles and responsibilities Guideline will be updated to provide clarity around regional diversity.

The annual work plan is update and will be shared by 12 April 2017

Roles and responsibilities of the Councillors on Council Committees:

https://community.icann.org/display/ccNSOCWS/Council+Committees

11) PDP update

• Call for volunteers: Council expected to appoint members at its next call
• Invite ALAC, GAC and SSAC
• Letter to Chair of the Board formally requesting deferral of decisions on retirement of ccTLD pending the development of policy.
• Letter to chair of GAC, asking the GAC to offer opinion or advice 

12) Council Updates

12.1    Chair Update

12.2    Vice-Chair Update

12.3    Councilors Update

12.4    Regional Organizations Update

12.5    Secretariat update

Background: task overview members ccNSO Secretariat

13) WG update

13.1 Programme WG

13.2 GRC update

13.3 SOPWG update

13.4 TLD-OPS update

14) Liaison Updates

14.1    GNSO Update (written update to follow).

14.2    ALAC Update (written update to follow).

15)  AOB

16) Next meetings

• 18 May 2017, 12.00 UTC
• June 2017 (f-2-f) to be confirmed, depending on ccNSO meeting schedule at
  • Alternatives:
    • Wednesday 28 June, 17.00 Local time (block 5)
    • Thursday 29 June, 09.00 local time (block 1)