Dear all,

Following the prep meeting last Sunday, please find included an update of the agneda that was send out.

As discussed, the agenda is divided in an administriative/consent part and substantive part.

As agreed if all agree with consent topics it will be adopted by one decision. If an item should be discussed, it will be moved to the substnative part of the agenda.

In a separate email I will send the draft resolution on the PDP.

Kind regards,

Bart

Agenda and Draft resolution ccNSO Council Meeting

15 March 2017, 17.00 CET

1) Welcome and Apologies

Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm

Administrative and Consent Topics

2) Minutes and Actions

Minutes 9 February 2016.

Completed

Action points are completed

3) Overview inter-meeting Council decisions

None

4) ccNSO Travel funding: ccNSO Council request to increase number travel slots

Background:

The ccNSO Council has discussed whether an increase in the number of ccNSO Travel slots is needed.  Based on an initial analyses the Council considers that such a request is warranted. As part of the FY 2018 ICANN Budget process, the ccNSO Council intends to submit such a request. To ensure timely submission ( closing date 28 April), the ccNSO Council intends to use the ccNSO Council Statement/ Position procedure (https://ccnso.icann.org/about/guidelines-statements-30mar16-en.pdf) .

Decision: The ccNSO Council initiates the ccNSO Council procedure to prepare a submission to the ICANN FY 2018 Budget and/or Operational Plan seeking an increase in the number of ccNSO traveling slots. The ccNSO Council designates Nigel Roberts as   lead of the drafting team and request the secretariat to send out a call for volunteers to take part in the drafting team. In preparing the Council Statement the drafting team is requested to propose a reasonable number of traveling slots and the rationale for the proposed number.

5) CSC Charter review

For information

The ccNSO and RySG will jointly have to review the charter of the Customer Standing Committee, starting October 2017. To structure the review, the chair met with the chair and vice-chair of the RySG and they agreed on and propose the following schedule and principles/terms of reference:

RySG and ccNSO Council will jointly work on the first review of the CSC charter.

 Schedule:

-        May- June 2017: draft terms/parameters review (ccNSO and RySG team).

-        mid – June 2017:  Propose terms of reference review to RySG and ccNSO

-        June agreement/adoption terms of review at ICANN 59.

-        October 2017 kick-off review

-        Annual meeting  (ICANN 60). Public consultation

-        Preparation final report, include proposed changes charter

-        Adoption Final report RySG and ccNSO January/February 2018

-        Submit updated charter to GNSO and ccNSO Council for adoption by  ICANN 61

Terms of reference as discussed:

-        Small review team ( 3 members RySG, 3 members ccNSO)

-        Include appointed CSC members as advisors

-        Check with full CSC potential area’s of improvement

-        Light weight approach

Further discussion is deferred to the next Council meeting.

6) ccNSO review

Background: the ccNSO Council received a letter for the chair of the ICANN Board Organizational Effectiveness Committee (OEC), indicating that the ccNSO Council could defer the start of the ccNSO Organizational Review by twelve months. If so it would have to inform the OEC accordingly. Additional procedural steps will be involved, including a public comment period and board approval.

Decision: The chair of the ccNSO is requested to inform the chair of the ICANN Board Organizational Effectiveness Committee that the ccNSO requests to defer the start of the ccNSO Organizational Review by twelve months.

7) CCWG IG updated charter

The ccNSO is one of the chartering organizations of the CCWG Internet Governance. The CCWG has submitted an update of its charter for adoption on 9 March 2017. To allow for adequate time to review the charter, it is proposed that discussion and adoption will be deferred to the first upcoming Council meeting (13 April 2017).

8) FoI Implementation Advisory team

The topic was discussed on the 19 October 2016 Council call. At that call Stephen Deerhake was appointed as member of the Advisory team and Becky Burr indicated she would continue as member. Keith Davidson has now also re-confirmed his commitment to bring the implementation to an end. The membership of the Advisory Team will be revisited if one of the current members steps down.

9) Annual Work plan

Update & next steps

The annual work plan will be presented to the Council at its the next meeting, taking into account the outcome of this meeting.

10) Roles and responsibilities of Councillors.

The assignment of roles and responsibilities

Following the election of the chair and vice-chairs of the ccNSO, Councillors will be asked if and in which committee they could serve (Triage, Travel Funding, approval membership, ALAC agenda committee). A proposal will be circulated by the next meeting.

SUBSTANTIVE TOPC

11) Initiation of the PDP

                11.1 Decision to initiate the PDP

11.2 Call for volunteers

12) Council Updates

10.1    Chair Update

10.2    Vice-Chair Update

10.3    Councilors Update

10.4    Regional Organizations Update

10.5    Secretariat update

13) Liaison Updates

11.1    GNSO Update (written update to follow).

11.2    ALAC Update (written update to follow).

14)  AOB

15) ccNSO Chair and vice –elections

16) Next meetings

• 13 April 2017, 18.00 UTC
• 18 May 2017, 12.00 UTC
• June 2017 (f-2-f) to be confirmed, depending on ccNSO meeting schedule at ICANN 59

17) Closure