Dear all,

Please find included the agenda and draft resolutions for meting 191,

Kind regards,

Bart

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Agenda and Draft Resolutions

ccNSO Council Meeting 191

19 January 2023, 21.00-22.30 UTC

1. Welcome and roll call

2. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm)

Confirmation Nomination Patricio Poblete

3. Minutes & Action Items
   1. Minutes Meeting 190: meeting awaiting availability of transcript meeting 190
   2. Action items and/or To-Do’s:

190-01: Councillors requested to respond to 360 review proposal. Completed see item 11 on agenda

190-02: The Chair to inform the ECA and ICANN secretary of nomination of Patricio Poblete to take Board Seat 11 at the end of 2023 AGM. (Completed)

190-03: Inform ICANN Org about appointment of Pablo and Olga as members of ICANN 2023 Excellence Award selection panel. (Completed)

190-04: Inform ICANN Org about appointment of Jenifer as fellowship mentor 2023 and Stephen on the fellowship selection committee (ongoing)

190-05: Secretariat to publish Guideline:  ccNSO Nomination Process ICANN Board Seats 11 and 12 version 3 and related resolution (Completed)

190-06: Secretariat to publish Guideline:  ccNSO Guideline Council Elections version 2.1 and related resolution (Completed)

190-07: Jordan Carter to collate information on improving effectiveness and efficiency of ccNSO policy development processes by meeting 191 (Completed, see item 15).

190-08: Chair on behalf of Council suggest to current PDP WG to self-evaluate their process after completion of their work, and share results and suggestions with Council and broader community.

190-09: Call for Volunteers OISC review team (Completed, see item  14)

Open Action items previous meetings

189-08: Chair and/or Secretariat to reach out to Peter Koch regarding mentorship/succession plan. (Pending awaiting preparation of succession planning session, see item 189-09)

189-09: Council to discuss a succession plan in a broader context around the roles and responsibilities – possibly a workshop or at ICANN76 (Pending preparation of ICANN76 workshop) item workshop

189-13: Stephen Deerhake to reach out to the Tech Working group regarding a possible presentation from RSSAC to the cc community (Ongoing)

4. Intermeeting Decisions (since meeting 190, 15 December 2022)

• No decision: Adoption Council 360 review was deferred until meeting 191 given questions by Nick Wenban-Smith.

Item 5-10 Updates and Q&A

5. Update ECA, CSC, CSC RT (no meetings)

Summary Public comment CSC RT Initial report published 20 December 2022. RT to meet shortly.

6. Update WGs taken (written updates very limited, most wg / committees had no meetings since Council meeting 190, December 2022)
   1. IGLC ( no meeting since Council meeting 190)
   2. GRC (see item 12 agenda meeting 191)
   3. SOPC
   4. OISC (no meeting since ICANN 74, travel funding subgroup met)
   5. TLD-OPS (no meeting since last update)
   6. DASC (sub-groups have met, full group to meet 26 January 2023)
   7. Technical WG (no meeting since ICANN75)
   8. MPC
   9. Triage Committee (see also item 15)
   10. IRP Panel selection
   11. CCG WS 2 Implementation (no meeting since last update)
   12. Prioritization Framework group (no meeting since last update)

7. Updates ccPDPs (written updates)
   1. Update ccPDP3 - Review Mechanism (no meeting since 20 October 2022, awaiting public comment, public comment closes 24 January 2023)
   2. Update IDN ccPDP4 (written update)

8. Update liaisons (written updates)
   1. Update ALAC Liaison
   2. Update GNSO Liaison

9. Update ccNSO Website redesign

Informational

10. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat

Administrative matters for discussion and/or decision during the meeting

(items 11 – 14)

11. Council 360 review terms of reference

For discussion and adoption.

Proposed terms of reference by small ad-hoc group (Alejandra, Olga and Chris)

Procedure was introduced at meeting 190. Small group received comments from Nick Wenban-Smith, which have been addressed in updated version.

Draft Resolution

Decision

The ccNSO Council adopts the Terms of Reference ccNSO Council internal 360 review procedure  (Document version 3 – ToR 360 degree feedback process). The procedure becomes effective upon publication of the resolution and procedure on the ccNSO Website. After the procedure has become effective, the Chair of Council is requested to inform the NomCom accordingly.

12. Updates & Adoption ccNSO Internal Procedures

Informational and/or Decision

1. Update Guideline:  ccNSO SoI and CoI

For Information

2. Update Implementation policy

For information

13. Update Charters, Terms of Reference

Recurring until review of all charters and terms of reference has been completed.

No charters under review currently.

14. Appointments to Working Groups and Committees

For Information and decision, if needed.

Appointment Effectiveness review team ccNSO Outreach and Involvement Standing Committee (OISC)

Volunteers to date:

• Ai-Chin Lu
• Ali Hadji
• Olga Cavalli
• Nick Wenban-Smith

Draft Resolution

Decision

The ccNSO Council appoints the following Councillors as members of the ccNSO Outreach and Involvement Standing Committee (OISC) Effectiveness review team: Ai-Chin Lu, Ali Hadji, Olga Cavalli, Nick Wenban-Smith. The ccNSO Council requests the secretariat to take all necessary steps to enable the review team to start its activities as soon as possible. This resolution becomes effective upon publication on the ccNSO Website. 

Items for discussion and/or decision during the meeting (items 15-17)

15. Review Council workshop (Council meeting 189) on effectiveness and efficiency development processes and next steps.

Informational, for discussion

16. Review Council workshop (Council meeting 189) on effectiveness and efficiency development processes and next steps.

17. ICANN76

For discussion

1. ccNSO 20th Anniversary
2. ccNSO related meetings (tentative block schedule)
3. Sun 12/Mar 15:30-17:00 UTC - Prep Council Meeting & Workshop

1. Roles and Responsibilities, including chair and vice-chair selection.

Current overview: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibilities-council-21apr22-en.pdf

2. Succession planning liaisons ( Action item 189-08 and 09)

4. Joint meetings:
   1. Mon 13/Mar 21:30-22:30 UTC - ccNSO-GNSO Councils Meeting
   2. Wed 15/Mar Time TBC - ccNSO- ccTLD related Board members, in accordance with adopted schedule.

Identify topics & facilitator(s)

5. Thu 16/Mar 18:15-19:30 UTC - Council Meeting

18. AOB

19. Next Council Meetings

• Meeting 192, 16 February 2023 - 12:00 UTC
• Prep Council Meeting & Workshop: Roles and Responsibilities, including chair and vice-chair selection, Sun 12/Mar 15:30-17:00 UTC
• Meeting 193, 16 March 2023|18:15-19:30 UTC - ICANN76

20. Closure