Dear all,

Please find included notes from note pod

Major actions:

Keith, Becky and Nigel together with secretariat draft note for ICG and Board.

Action staff: draft resolution and re-issue call ccNSO appointment to NomCom . Send Resolution to Council for adoption

Call for one more volunteer to select two candidates (Jordi already volunteered)

ccNSO Council Meeting Notes

20 August 2015 - 12:00 UTC

Agenda

1) Apologies

2) Minutes and Actions

3) Internet Governance

4) Update Stewardship Transition and Accountability Processes

5) Fast Track Review: next steps

6) SECIR WG

7) Discussion Meeting B Strategy: next steps

8) ccNSO Council Elections

9) Appointment ccNSO member on ICANN’s nominating committee

10) Appointment new members ccNSO SOPWG

11) Leadership training (ICANN) Dublin

12) Council Updates

13) WG updates

14) Liaison Updates

Written updates

15) Work plan

16) Date of Next Meetings

· 24 September 2015, noon UTC

· 21 October, Dublin (Time to be determined)

· 19 November, noon UTC

17) AOB

18) Adjourn

Notes Council meeting 20 August 2015

1) Welcome and Roll call

No Quorum

Apology: Patrick Miles, Ching Chiao late, Peter vanRoste will leave after an hour

Quorum at 12.15 UTC

2) Minutes and Actions

Minutes BA meeting adopted, Actions completed

3) Internet Governance

Young-Eum Lee provided written update

4) Update Stewardship Transition and Accountability Processes

4.1 Update ICG

Keith:

ICG put out consolidated proposal end July, closure 8 September. To date 22 submission: Issues identified to date are easily addressable.

ICG has held two webinars

If ccNSO intends to submit comments closing date 8 September 2015

Note ccNSO reservations in BA around CWG Stewardship Proposal: Inclusion of ICP-1 in list of relevant documents, IPRs related to IANA and Service Level Experience. Note with regard to IPR the ICANN Statement.

Byron: regarding ICP-1: In ISTACC call reasoanble discussion. Council sending a note on this issue. Communication on reference in Proposal, clarification on reference. How would ICG react?
Keith: ICG formally stated not to amend the proposals Also recalling Council motion on implementation of FOI. Achiving ICP-1 and GAC 2000 principles.

Note to the ICG. Presentation to ICG

Some ccTLDs want relevance ICG

Reference in text of Propsoal. Reflects story of ICP-1. Accurate reference of what has happened. No way to deny history.

Concern around list of reference documents: By inclusion in the list: it could be interpreted as still of any relevance.

Proposal: letter to Board and submission ICG.

Action Keith, Becky and Nigel together with secretariat draft note for ICG and Board.

No objection, unanimously supported

Note Nigel: reservations on use of wording "implementation of FOI”. Policies are implemented, Policy already exists, FOI is interpretation of existing policy, and hence needs to be applied.

Keith: Aspects of systems, website etc. need to be changed to accommodate for FOI in existing processes

FOI Advisory update: Indication IANA staff treats it with urgency. Moving froward expeditiously. Meeting

4.2 Update CWG-Stewardship

Main item around SLE effort: Strong Indication SLE almost concluded

Issue around ICP –1 discussed extensively.

4.3 Update CCWG -Accountability

Publication of 2nd proposal
Publication of comment tool/responses on comment 19 August
GAC members directly involved in process, stress test 18 (only take into consensus GAC Advise)
Concern Becky: not all issues of concern of ccTLDs addressed

Fundamental pieces are agreed upon. Goal is to have accepted in Dublin

All aspects of CWG requirements are met, but no formal feed-back from CWG to date.

Question Peter: timing to meet deadline. To be followed up off-line with Keith

4.4 Preparation Decision-making on CCWG Proposal

See Agenda document

Any thoughts on:

Overall structure

Peter: support the structure and getting right people to present. No further comments

Involvement RO's

Becky: Reach out RO

Because of conditionality reason to involve RO, and take input on

5) Fast Track Review: next steps

Work in progress, expect email vote

6) SECIR WG

6.1 Adoption Final Report

Mover: Lesley

Unanimously passed

6.2 Adoption of Draft charter Standing Committee

Mover: Abibu

Approved

7) Discussion Meeting B Strategy: next steps

Discussion in Program WG. Issue when to run survey,

Concern, how we need to amend working procedures. Need time to think through impact on working methods and proceses.

Fulsome discussion needed with community

Next meeting B will not be a usual meeting, due to transition.

First B meeting is exception

8) ccNSO Council Elections

Need to fill two seat in LAC region

Thank you Victor for long-standing service to community and

8.1 Timeline

Any questions: none

Mover: Keith

Approved unanimously

8.2 Appointment of Election Manager

Mover: Keith

Carried unanimously

9) Appointment ccNSO member on ICANN’s nominating committee

Process this year is consistent with processes since 2008

Also clearly not-conssitent with process as documented in 2008 Guideline

Options:

Accept nomination and flag issue

Redo nomination

Nigel: requirement nominations/ second, Email vote

Not acceptable that changes are changes not made by Council

Lesley: knowingly divert from Guideline, inform Council

Katrina: grown practice

Council is to accept nominations

Becky: Somebody was confused by process? Was that reason?

Person took issue with inconsistency

Given there is objection, go back to Guidelne

Byron: Council has to put proces in place, What is core that is needed?

Re-issue call with rules. By definition deviate from guidelines

What must be contained in process:

Follow continued process: extend period. Recognise that deviation from Guideline.

Add another week and re-issue to call based on Council decision

Action staff: draft resolution and re-issue call

Resolution to Council for adoption

10) Appointment new members ccNSO SOPWG

Mover: Abibu

Caried unanimously

11) Leadership training (ICANN) Dublin

Proposal:

small group who propose candidates.

Staff prepare list of criteria, + practical limitations ( no travel funding)

Two Councillors to put name forward as volunteer

Jordi volunteered

12) Council Updates

Chair update: Received letter from chair GNSO on auction proceeds session in BA, Will send a letter together with chair of GNSO to chair of GAC on overlap between CCWG use country and territory names and GAC Working group

APTLD update:

I have to bow out- a quick update from APTLD: we have our Meeting on 8-9 Sep and a session on IG will be focusing on IANA Transition, with Cheryl and Paul Kane as remote commentators and Izumi Okutani doing so live.Good-bye, guys.

13) WG updates

Update sto follow in minutes

14) Liaison Updates

Written updates

15) Work plan

Update to follow next week

16) Date of Next Meetings

· 24 September 2015, noon UTC

· 21 October, Dublin (Time to be determined)

· 19 November, noon UTC

17) AOB

Thank Gabi, last formal Council meeting in personal capacity and as chair ccNSO!

18) Adjourn

Closure meeting 13.57 UTC