Dear ccNSO members,

On behalf of the ccNSO Guidelines Review Committee (GRC) and the ccNSO Council, I am sending you two proposed revised ccNSO Guidelines for your review and comments:

Your action is required

Please review the draft guidelines, and send your comments or suggestions to joke.braeken@icann.org, or add them into the google Doc. A PDF version is enclosed as well. The deadline for submitting your comments is Saturday, 2 March 2024 (23:59 UTC)

Both guidelines are existing guidelines, which were recently revised by the ccNSO Guidelines Review Committee (GRC).

In February 2024, GRC sent its proposals to ccNSO Council, for its review and consideration. Council and GRC now seek community input.

Highlights - changes: Council Election Guideline

Major changes are marked in yellow.

https://docs.google.com/document/d/189xaLOeK_GWaLmt7g1KcGD8WDGAXIzYluC-ZxDhDIVs/edit?usp=sharing

Section 3.2: addition regarding nominations or secondments from non-Representatives
Section 6.1: addition regarding quorum
Section 6.2: anonymous voting – for discussion and decision
Section 7.1: plurality of the votes versus majority of the votes
Section 7.2: Removal of a Councillor, reasons as per section 10.3(f) of the Bylaws

Following Council’s adoption of the latest ccNSO Council Election Report in December 2023, GRC was tasked to review the applicable guideline (V2.1),to address the observations by the Election Process Manager.

Highlights - changes: Roles and Responsibility Guideline

Following the ccNSO Council workshop in June 2023, the roles and responsibilities of Councillors in a specific year have been put into a succession planning process. According to this iterative process, the following steps must be considered:

Identify key areas and positions. Identify roles that are necessary to be filled with a view on the governance and functioning

Of the ccNSO Council and/or ccNSO

Other non-ccNSO groups

Identify capabilities for key areas and positions
Identify interested persons and assess against capabilities
Develop and implement succession and knowledge transfer plans
Evaluate effectiveness

What are the next steps?

Following closure of the comment deadline, GRC will evaluate all input received, and will propose updates – if needed – for Council’s consideration. If no substantial changes are needed, the revised Guidelines will be sent to ccNSO Council for adoption.

Background

The governance of the ccNSO is based on three different sources. In the event of conflict, they are ranked in order of precedence:

First: The ICANN Bylaws.
Second: The Rules for the ccNSO Membership.
Third: Operating Procedures (also referred to as “ccNSO Guidelines”).

The purpose of the Operating Procedures is to set forth a detailed course of action for operational or administrative activities. These are developed at the initiative of the ccNSO Council. The Rules and Operating Procedures are in accordance with ICANN Bylaws, Article 10, Section 10.3(k): “The ccNSO Council, subject to direction by the ccNSO members, shall adopt such rules and procedures for the ccNSO as it deems necessary, provided they are consistent with these Bylaws. Rules for ccNSO membership and operating procedures adopted by the ccNSO Council shall be published on the Website.”

To consult the Rules for the ccNSO membership and the current version of the ccNSO Guidelines, go to https://ccnso.icann.org/en/about/guidelines.htm

Best regards,

Joke Braeken

joke.braeken@icann.org

ICANN79 links to bookmark now

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