Dear all,

Please find included the draft agenda and first batch background material.

Agenda and resolutions ccNSO Council Meeting

18 January 2018

1) Welcome and Apologies

Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm

2) Minutes and Actions

Minutes 7 December 2017 meeting.

Circulated to Council 11 January 2018

Action items

Action Item 136-01: The Secretariat is requested to inform the review team accordingly (ccNSO meeting strategy). Completed

Action Item 136-02:

Secretariat is requested to send email to Council for volunteers (Ethos awards panel).

Completed

Action Item 136-03: Ask the secretariat to check the references in the current Fast Track documentation and overall recommended policy to understand if and how references to relevant RFC’s is included and report back to Council by February meeting in time for our meeting in Puerto Rico.

Ongoing

3) Overview inter-meeting Council decisions

• Approval of letter to the ICANN Board on Emoji and request to discuss and adopt overall policy IDN ccTLDs
• Approval Membership application 164 and 165: University of Guam, the ccTLD operator of .gu (Guam), and Djibouti Telecom, the ccTLD operator of .dj (Djibouti)

4) Update & Discussion progress Work Track 5 Subsequent procedures (country and territory names

For discussion

• Update drafting terms of reference
• Note from Chair of GAC on direction of travel

5) Use of selection criteria by the ccNSO Travel Committee

For discussion and decision

The ccNSO Travel funding committee was requested to use the selection criteria as proposed in the new guideline and report back to Council. If criteria proof to be useful, they will be included in the Guideline: ccNSO Travel Funding.

6) ccNSO-GAC meeting agenda committee

6.1 Appointment of ccNSO Co- Chair

For discussion

The ccNSO Council should seek co-chair for the agenda committee ccNSO-GAC. Purpose of the committee is to prepare the topics of the f-2-f meetings.

Criteria:

• Council member
• Understanding and knowledge of GAC (preferably former GAC member)

6.2 Closure of the ccNSO-GAC Liaison Working Group

For decision

Background: the Liaison Working Group (see: has been dormant since 2010. With the new agreed upon approach, establishing a ccNSO-GAC meeting agenda committee, the Liaison Working Group can be formally closed.

7) Next Steps ccNSO Organisational Review: Appointment of working party

For discussion

Background

The ccNSO Organisational Review has been deferred one year until mid- 2018.

The ccNSO was requested to conduct a voluntary internal review. The ccNSO GRC is effectively taking care of this and as part of the process it reviewed current status of implementation of recommendation first organizational review of the ccNSO.

The ccNSO is requested to appoint a working party, which will act as point of contact and organize the ccNSO activities pertaining to the ccNSO Organisational review. Alternative approaches are:

• Request the GRC to undertake this role
• Establish separate, working party

8) Reconfirmation membership SOPC & call for volunteers

For decision

Following adoption of the updated charter, the chair of SOPC reached out to membership to seek re-confirmation of membership. The following persons intend to remain members:

• Wafa Dahmani, .tn

• Irina Danelia, .ru

• Rosalia Morales, .cr
• Andreas Musielak, .de
• Philip Du Bois, .be
• Roelof Meijer, .nl
• Pablo Rodriguez, .pr
• Giovanni Seppia, .eu (Chair)
• Barrack Otieno, AfTLD
• Leonid Todorov, APTLD
• Michael Vassilakis, .gr

In addition, the Committee requests Council to seek additional volunteers. 

9) Update SSR 2 & WHOIS/RDS discussions

9.1 Update on discussions SSR 2 and next steps.

For discussion

9.2 ccNSO Particpation WHOIS- RDS review

In May 2017 the ccNSO informed the ICANN Board of directors that is did not consider itself to be in in a position to nominate volunteers for the following reasons (see: https://ccnso.icann.org/sites/default/files/file/field-file-attach/2017-05/sataki-to-crocker-02may17-en.pdf ):

• Unclear scope and process to define scope. The scope of the RDS /WHOIS 2 review has been defined.
• Concurrent processes relating to RDS /WHOIS.
• Impact of EU GDPR and its implementation. The ccNSO expected that the GDPR and its required implementation would have a major impact on RDS and hence on any review, implying that any review of current processes and policies would be affected by the GDPR.

The Chair of the ccNSO was approached by the RDS/WHOIS review team to consider participation (see background material), as the Review Team has developed the terms of Reference for the review (see background material).

Questions for discussion

Given current state of affairs with respect to RDS-WHOIS review should the ccNSO participate in the RDS/WHOIS 2 review process/ have all these concerns been addressed?

If the ccNSO intends to participate, who to nominate? Nominate candidates from the original call for volunteers? Other volunteers? (the original list of applicants can be found here: https://community.icann.org/pages/viewpage.action?pageId=63145857)

10) Council Statement on Operational Standards for Specific Reviews

For discussion

The GRC has prepared a draft for consideration by the ccNSO Council.

Document to be circulated on Monday.

11) Re-appointment working party EPSRP to assist implementation of changes Fast Track Process.

For decision: appointment of working party to provide feed-back

12) PDP Retirement

12.1 Update progress

12.2 Appointment new chair: Stephen Deerhake (nominated by the WG)

The current chair (Nigel Roberts) intends to step down as chair no later than the f-2-f meeting in San Juan, Puerto Rico.

Stephen Deerhake has been nominated by the WG to replace Nigel as chair.

13) Special Elections European Region

Nigel Roberts indicated he intends to step down from his position as a Councillor from the European region in the course of 2018. His regular term would end in March 2020. As a result, the members in the EU region need to elect a new member to the ccNSO Council for the remainder of his period (until March 2020).

Discussion on timing.

14) ICANN 61 

14.1 ccNSO Council meetings

Sunday, 11 March (Day 2)

12:15-13:30 – ccNSO Council Preparatory Meeting (lunch)

13:30-15:00 – ccNSO Council Workshop

17:00-18:30 – Joint ALAC / ccNSO – TBC

Monday, 12 March (Day 3)

12:15-13:30 – Joint ccNSO / GNSO

Tuesday, 13 March (Day 4)

11:00-12:00 – Joint Board / ccNSO – Room TBD

15:15-16:15 – Joint ccNSO / GAC

Wednesday, 14 March (Day 5)

17:00-18:30 – ccNSO Council Face to Face Meeting

14.2 ICANN 61 ccNSO Meetings Agenda

14.3 Topics meeting with ICANN Board

• Communication ccNSO related Board decision to ccNSO: Timing, interpretation of decision, work load impact.

14.4 Topics meeting ccNSO- GAC

• Progress WT 5 & role of ccNSO, GAC in process

15) CSC, RZERC and ECA related updates

15.1 CSC update (Byron)

15.2 RZERC update (placeholder)

15.3 Empowered Community Administration update (placeholder)

15.4 CSC Charter review (Abdalla)

16) Council Updates

16.1    Chair Update

16.2    Vice-Chair Update

16.3    Councilors Update

16.4    Regional Organizations Update

16.5    Secretariat update

17) WG update

17.1 GRC update (Katrina)

17.2 CCWG Auction Proceeds (Ching)

17.3 CCWG Internet Governance (Young Eum)

17.4 CCWG Accountability WS 2

18) Liaison Updates

18.1 GNSO Update

18.2 ALAC update

19) Next meetings (2018)

15 February – 11:00 UTC

14 March – face to face, San Juan

26 April – 18:00 UTC 

24 May – 12:00 UTC 

27 June – face to face, Panama City

23 August – 12:00 UTC (July and Aug combined)

20 September 18:00 UTC

October – face to face, Barcelona (date tbd)

15 November – 11:00 UTC

13 December – 17:00 UTC

20)  AOB

21)  Closure