Dear all,

Please find included version 2 of the draft agenda and associated resolutions.

Please Note the consent agenda and regular agenda.

 

Also included the background material (liaisons update)

 

In addition, if you are interested in a role as listed in the overview provided during the Council prep meeting, please inform the list. Closer to the meeting I will provide an updated version including the names of Councillors/roles

 

Kind regards,

Bart

 

Draft Agenda (version 2) and draft resolutions ccNSO Council Meeting

14 March 2018

 

1) Welcome and Apologies

Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm

 

In memoriam Ben Fuller

 

Consent agenda

Draft resolution

The ccNSO Council adopts all resolutions under items 4, 6, 7, 8 and 9 of its 14 March 2018 consent agenda and takes item 2, 3, 5, 11 and 12 as discussed and read.

 

2) Minutes and Actions

Minutes from 15 February. Circulated Tuesday 6 March 2018.

Action Item 138-01:

Action Item 138-02:

Completed

 

3) Overview inter-meeting Council decisions

 

4) Appointment of the ccNSO review working party members

For decision

Appointment of volunteers who consented to processing of personal data.

 

Draft Resolution

Background

The following persons have responded to the call for volunteers:

Jelena Ožegović - .rs

Ahlam Abu-Jadallah - .jo

Adebiyi Oladipo - .ng

Mirjana Tasic - .rs

Nigel Roberts .gg, .je

Tinuk Andriyanti Asianto - .id

Stephen Deerhake - .as

They also have filled in the consent form with respect to processing of their personal data.

 

In addition, in January 2017, the following people were appointed by the ccNSO Council: Katrina Sataki (Europe), Margarita Valdés Cortés (Lat. Am & Carib.), Pablo Rodriguez (North America), Abdalla Omari (Africa), Debbie Monahan (Asia-Pacific), Xue Hong (former NomCom Councillor).

 

Decision

The ccNSO Council appoints Jelena Ožegović, Ahlam Abu-Jadallah, Adebiyi Oladipo, Mirjana Tasic, Nigel Roberts, Tinuk Andriyanti Asianto, and Stephen Deerhake to the ccNSO Review working party. In addition, the Secretariat is requested to seek reconfirmation of those persons who were appointed in January 2107. 

 

5) ccNSO Travel Funding

Informational

Following the discussion on the Council mailing list, the draft Guideline will be updated by GRC taking into account the feed-back from the Councillors.

 

6) New volunteers GRC

For decision

Call for volunteers

 

Draft Resolution

Background

A number of members stepped down from the ccNSO Guideline Review Committee. In order to continue its work, the Committee will need additional volunteers.

 

Decision

The ccNSO Council requests the Secretariat to send out a call for volunteers as soon as possible to invite new members to the Guideline review committee

 

7) Appointment of the Selection Committee for Community On-Boarding 

Community Onboarding Pilot (COP) Program for ICANN62 selection to be made by Council chair, vice-chairs and Alejandra Reynoso

Background:
ICANN will soon issue a call for nominations by the Supporting Organizations (SOs) and Advisory Committees (ACs) to the Community Onboarding Pilot (COP) Program for ICANN62. Tentative deadline for these nominations is 27 March 2018. The COP seeks to improve ICANN community newcomer engagement and retention rates through mentorship and knowledge and experience sharing. Additional details can be found here[community.icann.org].

 

Draft Resolution

 

The ccNSO Council appoints its chair, vice-chair, and Alejandra Reynoso as selection committee for the ccNSO mentor and mentee for the Community Onboarding Pilot (COP) Program for ICANN62

 

8) Roles and Responsibilities of ccNSO Councillors & Work plan 2018-2020

For Decision

What to include from Workshop and community discussion?

Next Steps: consolidate the output from Workshop in updated mind map and outline

 

Draft Resolution

The ccNSO Council adopts the roles and responsibilities overview and assigns these to the Councillors as listed, with exception of the chair and vice-chair(s).

 

With respect to the work plan, the Chair and Secretariat are requested to complete the draft prior to the next meeting for discussion and adoption, taking into account the results of the Council Workshop

 

9) Board request on screening

Next steps: Request GRC to update ccNSO Board Election Guideline

 

Draft Resolution

The ccNSO Council requests the ccNSO Guidelines Review Committee to provide an overview of the different methods used to date by other ICANN communities, including NomCom, to screen their candidates for the ICANN Board and advise on a method to be included in the Guideline: Board Nomination Procedure.

 

10) Study Group Emoji: Call for volunteers?

Following the 15th February meeting the Council adopted the Terms of Reference for a Study Group. The decision on call for volunteers was deferred to the to the face-to face meeting, after the presentations and discussions on the topic at Tech Day and de ccNSO Meeting days.

 

Following the discussions with the GNSO Council, the ICANN Board of Directors and the ccTLD managers present in San Juan, the ccNSO Council will revisit the call for volunteers at its next meeting.

 

11) CSC, RZERC and ECA related updates

11.1 CSC and CSC related update and future steps

                -  ccNSO – GNSO Council coordination on approval of amended charter

                - CSC Election schedule and procedure & Approval of slate

                - Terms of Reference CSC Effectiveness review

 

11.2 RZERC update (placeholder)

11.3 Empowered Community Administration update

 

Items 11.1, 11.2 and 11.3 have extensively been discussed at the ccNSO meeting days and with other communities. These updates are taken as to be given to the Council.

 

12) Liaison Updates

12.1 GNSO Updates (written update included)

12.2 ALAC update (written update included)

 

Regular meeting

13) Update SSR 2

Informational

 

14) Revision Rules of the ccNSO (2004)

For discussion

Next steps

 

15) Next meetings (2018)

26 April – 18:00 UTC 

24 May – 12:00 UTC 

27 June – face to face, Panama City

23 August – 12:00 UTC (July and August combined)

20 September 18:00 UTC

October – face to face, Barcelona (date TBD)

15 November – 12:00 UTC

13 December – 17:00 UTC

 

16) ccNSO Chair and Vice-chair election

Procedure

The proposed procedure to elect the chair and vice-chairs is as follows:

-        If we have several volunteers for a role/position, we run a vote by a secret ballot,

-        Chair and vice-chairs should each represent a different ICANN geographic region,

-        First we elect the Chair,

-        If there are several candidates for the positions of vice-chairs from the same region, the selection is first run among them,

-        If there are still more candidates than vice-chair positions (i.e., more than two), the selection is done by a secret vote,

-        If several candidates receive the most number of votes, a run-off selection round is run.

 

17)  AOB

 

18) Thank you & Welcome

 

19)  Closure