Dear all,

Please find included the agenda and draft resolution for the upcoming meeting.

Also included the tentative list of application PGA WG (11. B) and schedule calls for expressions of interest and volunteers (11.c).

Please note the call for volunteers for PGA WG closes today 16 July 2024.

Kind regards,

Bart

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Agenda and Draft Resolutions

ccNSO Council Meeting 207

18 July 2024, 12.00 UTC

1. Welcome and roll call
   1. Is meeting Quorate?

2. Update Statement of Interest

For information [ccnso.icann.org]Guideline [ccnso.icann.org] & [docs.google.com] [docs.google.com]Template [docs.google.com]

Administrative matters

2. Relevant Correspondence [ccnso.icann.org]

Letter to ICANN re WSIS+20 (Item 10.3)

3. Minutes & Action Items

1. Minutes Meeting 206: Circulated 26 June 2024

2. Action items

• Action Item 206-01 (Completed) - Regarding the approval of the Board Report on the Proposed Policy on the (de-)selection of IDNccTLD strings and related variants:

○ The Secretariat is requested to publish this decision as soon as possible on the ccNSO website and inform the ccNSO membership accordingly.

○ The Council Chair is requested to submit the Board Report to the Chair of the ICANN Board of Directors as soon as possible after publication of this resolution.

• Action Item 206-02 (Completed)- Regarding the ccNSO FY25-26 Portfolio of ccNSO activities:

○ The Secretariat is requested to publish the Portfolio on the ccNSO website.

○ The ccNSO Triage Committee is requested to review and update the Portfolio quarterly.

Additionally, the ccNSO Council Triage Committee is requested to add resourcing – volunteers and staff - to the FY25-26 Portfolio of ccNSO activities.

• Action Item 206-03 (Completed)- The ccNSO Secretariat is requested to publish the decision to adopt the proposed charter for the ccNSO Policy Gap Analysis Working Group as soon as possible and take all the necessary steps to establish the working group.

• Action Item 206-04 (Completed - see item 11 on the agenda) - The ccNSO Secretariat is requested to take all necessary steps regarding the launch of a call for volunteers or expression of interest, for the following roles:

○ Members ccNSO Policy Gap Analysis Working Group (PGA WG)

○ At least three (3) and maximum six (6) Council members to the ccNSO Onboarding and Mentoring Committee (OMC), including one (1) NomCom appointed Councillor and one member from the broader ccTLD community

○ One (1) ccNSO appointed liaison to ALAC

○ One (1) ccNSO appointed liaison to GNSO Council

○ One (1) ccNSO appointed liaison to UASG

○ One (1) ccNSO delegate to NomCom

○ One (1) ccNSO Member and one (1) Alternate to Customer Standing Committee (CSC)

• Action Item 206-05 (Completed) - Council is expected to prepare a Council statement regarding ICANN’s role in the coordination efforts by the technical community, in support of the Multistakeholder Model.

4. Intermeeting Decisions (since meeting 206, June 2024)

1. 206-A Order of preference candidates Pilot Holistic Review.
2. 206-B Approval timeline Councillors 360 evaluation
3. 206-C Approval of Council statement regarding ICANN’s role in the coordination efforts by the technical community, in support of the Multistakeholder Model

5. Intermeeting decisions Triage Committee

The Triage Committee has made no decisions since the last meeting.

Updates

6. Update ECA, IFRT & CSC (written updates)

7. Update WGs (written updates)

1. IGLC
2. GRC
3. SOPC
4. (new) PDA WG
5. TLD-OPS
6. DASC
7. Technical WG
8. MPC
9. UAC
10. IRP Panel selection
11. CCG WS 2 Implementation
12. Prioritization Framework group

8. Update liaisons (written updates)

1. Update ALAC Liaison
2. Update GNSO Liaison
3. Update UASG Liaison

9. Update ccNSO Website redesign

Informational

10. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat

1. ICANN81 Planning call (Block schedule, Plenary topics)
2. Takeaways meeting with GNSO Council

3. WSIS + 20 Conversation

Administrative Matters & Decisions

11. Appointment Members to Committees and Working Groups

1. Progress Selection CSC member & Alternate

2. Approval appointment members  Policy Gap Analysis Working Group

For decision

Draft resolution

Background

Following the call for volunteers, which ran from 28 June 2024 to 16 July 2024, x persons volunteered. The secretariat noted that one person has not listed an association with a ccTLD or other entity. One person is liaison from the ALAC to the ccNSO, and two persons are related to a  Regional ccTLD Organisation.

According to its charter the Council appoints members, which are persons who are related to a ccTLD Manager. The Regional ccTLD Organisations may appoint a liaison and, finally other SO and AC may appoint a liaison at the request of the chair of the working group.

Decision

The ccNSO Council appoints the following persons who are related to a ccTLD, as members of the Policy Gap Analysis Working Group:

The Council confirms the persons associated with a Regional Organization as liaisons to the Working Group and the ALAC liaison to the Council is confirmed as participant.

The person who is not associated with a ccTLD, Regional Organization or invited by the chair, may attend the meetings as an observer.

The secretariat is requested to inform all volunteers according to the designations above and organise the first meeting of the working group as soon as feasible.

The Council appoints  [insert] name as initial chair of the Working Group. The Working Group is requested to nominate its chair and a vice -chair as soon as possible, after which the Council will appoint those persons. 

Finally, the secretariat is requested to publish this resolution as soon as possible on the ccNSO website. This resolution becomes effective upon publication.

3. Schedule other calls for volunteers/expression of interest
4. Tech Working group appointment of Vice Chairs

Resolution

Background

One of the Tech Working Group’s vice-chair, Jacques Latour, stepped down before the end of his term. The three year term of the other vice-chair, Ondrej Filip, ended.  In accordance with its charter, the Tech Working  Group nominated Niklas Poussette for a two-year term, and Ondrej Filip, for a three year term.

Decision

At the nomination of the Tech Working Group Niklas Poussette is appointed as vice-chair of the Tech Working Group  for a two-year term, and Ondrej Filip, as vice-chair for a three year term.

The ccNSO Council thanks wholeheartedly Jacques Latour for serving as vice-chair, and hopes he will stay involved in the Tech Working Group. The secretariat is requested to inform the Tech WG accordingly and publish this resolution. This resolution becomes effective upon publication.

12. 2025 Annual Council Election - Approval of Timeline appointment Election Process Manager

For Decision

Background material: Timeline Council Elections

Draft Resolution

Background

In accordance with ICANN Bylaw section 10.3 (d), the following five (5) ccNSO members appointed Councillors will need to step down at the end of the ICANN82 ccNSO meeting (March 2025):

· Biyi Oladipo  (AF Region)

· Jordan Carter( AP Region)

· Nick Wenban-Smith ( EU Region)

· Demi Getschko  (LAC Region)

· Pablo Rodriguez (NA Region)

According to the ccNO Guideline on Election of Council members, the ccNSO membership should have an opportunity to interview candidates at a meeting prior to the election process (see: [ccnso.icann.org]https://ccnso.icann.org/sites/default/files/field-attached/guideline-ccnso-council-election-procedure-31aug17-en.pdf [ccnso.icann.org] ).

Further, and also according to the aforementioned Guideline, the ccNSO Council needs to appoint an Election Process Manager.

Decision

The ccNSO Council adopts the proposed timeline for the ccNSO Council Elections 2025 as circulated to the Council on 12 July 2024, and requests the secretariat to publish this timeline and resolution as soon as possible to inform the community accordingly.

The ccNSO Council appoints Joke Braeken, ccNSO Secretariat, as the Election Process Manager.

In accordance with the adopted timeline the ccNSO Council launches the ccNSO Council Election Process and requests the Election Process Manager to open the call for Nominations on 1 October 2024. 

This decision becomes effective immediately upon publication.

Substantive Matters & Decisions

13. 3rd CSC Effectiveness Review: How to handle the review

For Discussion & Decision

Background material: Briefing note 3rd CSC Effectiveness Review (was circulated in preparation of joint ccNSO-GNSO Councils meetings)

According to the ICANN Bylaws and Charter of the Customer Standing Committee, the 3^rd CSC effectiveness review is expected to start around 1 October 2024. The 2^nd Review was concluded in June 2022, and one of the recommendations was to amend the ICANN Bylaws (and Charter of the CSC) to expand the duration between the reviews to five years after the previous review was concluded. Amending section 17.3 is a Fundamental Bylaw change. Further, according to section 17.3 (b) the method of review will be determined by the ccNSO and GNSO and the findings of the review will be published on the Website.

14. Review Travel Funding

Introduction and discussion

15. Discussion on ICANN’s “How we meet”  initiative

For Information & discussion

Background Material: Initiating Note & “How we meet” discussion paper (were circulated by Alejandra 8 July 2024)

16. Continuous Improvement Program Cross Community Group(CIP-CCG)

For Information & discussion

17. Tentative ccNSO Block Schedule ICANN81

For Information

Tentative block schedule ccNSO will be shown during the meeting

18. AOB

19. Next Council Meetings

●     August 22  – 18.00 UTC (208)

●     September 19 – 12:00 UTC (209)

●     October 17 – 21:00 UTC (210)

●     November 14 @ICANN80 – (211) – time TBD

●     December 12 – 12:00 UTC (212)

●     January 16, '25 - 18:00 UTC (213)

●     February 13, '25 - 12:00 UTC (214)

20. Adjourn